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09/14/2021 - Regular - Minutes'rn!' i ii�, City of Port Orchard Council Meeting Minutes Regular Meeting of September 14, 2021 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Mayor Pro-Tem Ashby Councilmember Chang Councilmember Clauson Councilmember Cucciardi Councilmember Diener Councilmember Lucarelli Councilmember Rosapepe Mayor Putaansuu Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Staff present via remote access: Finance Director Crocker, Public Works Director Dorsey, Utility Manager J. Brown, Police Chief Brown, Community Development Director Bond, HR Manager Lund, City Attorney Archer, and Deputy City Clerk Floyd. The meeting is also streaming live on YouTube. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the agenda as presented. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. 4. CONSENT AGENDA A. Approval of Voucher Nos. 82621 through 82667 and 82672 through 82736 including bank drafts in the amount of $375,690.53 and EFT's in the amount of $96,457.40 totaling $472,147.93. Minutes of September 14, 2021 Page 2 of 7 B. Approval of Payroll Check Nos. 82615 through 82620 and 82688 through 82671 including bank drafts and EFT's in the amount of $414,897.46 and Direct Deposits in the amount of $ 389, 879.15 totaling $804,776.61. C. Adoption of an Ordinance Amending Port Orchard Municipal Code Chapter 10.12 Establishing Regulations and Fees Related to Parking, Stopping or Standing in Certain Areas of the City (Ordinance No. 038-21) D. Adoption of a Resolution Declaring Certain Items as Surplus and Authorizing its Disposition (Resolution No. 047-21) E. Acceptance of a Grant from Kitsap Bank for the Chimes and Lights Event MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to approve the consent agenda as published. The motion carried. S. PRESENTATION There were no presentations. 6. PUBLIC HEARING There were no public hearings. 7. BUSINESS ITEMS A. Continuation: Adoption of a Resolution Adopting the 2021-2031 Water Use Efficiency Goals The motion on the floor is: MAIN MOTION: By Councilmember Lucarelli, seconded by Councilmember Rosapepe, to adopt Resolution No. 049-21, thereby updating the Water Use Efficiency Goals and Measures. In response to Councilmember Ashby, City Attorney Archer spoke to the changes in this resolution as it is different than what was presented at the last Council meeting. In response to Mayor Putaansuu, City Attorney Archer recommended if Councilmember Ashby is comfortable, she can amend the motion to substitute the revised resolution. Council would then vote on the amendment, and then vote on the core [main] motion. Councilmember Cucciardi pointed out a scrivener's error on page 2 on the second THAT, the ten- year period should be from 2021-2030 instead of 2021-2031. Minutes of September 14, 2021 Page 3 of 7 AMENDED MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to amend the motion on the floor to replace the resolution that was included in that motion with the resolution that is included in our packet this evening with the updated Whereas statements. The amended motion carried. The main motion carried. B. Adoption of an Ordinance Approving a Contract with the Washington State Public Works Board for the Pottery Sewerage Lift Station Emergency Repair Project MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, to adopt Ordinance No. 037-21, approving and authorizing the Mayor to execute Contract No. C085-21 with the Washington State Public Works Board for the Pottery Sewerage Lift Station Emergency Repair Project in the loan amount of $500,000. The motion carried. C. Adoption of an Ordinance Accepting the Department of Ecology's Requested Revisions to Port Orchard 2021 Shoreline Master Program MOTION: By Councilmember Diener, seconded by Councilmember Chang, to adopt an ordinance accepting the revisions to the City's 2021 Shoreline Master Program and Appendix C, previously adopted by Ordinance 012-21, as requested by the Washington State Department of Ecology. The motion carried. (Ordinance No. 042-21) D. Adoption of a Resolution Adopting Policies and Procedures for the City's Annual Spring Clean- up Program MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to adopt Resolution No. 057-21, thereby adopting the City of Port Orchard's Policy and Procedures for the Spring Clean -Up Program. The motion carried. E. Adoption of a Resolution Approving a Contract with Fehr & Peers, Inc. for the 2021 Citywide Street Lighting Study and Documenting Procurement Procedures MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to adopt Resolution No. 065-21, thereby authorizing the Mayor to execute Contract No. C086-21 with Fehr & Peers, Inc. Minutes of September 14, 2021 Page 4 of 7 for the 2021 Citywide Street Lighting Study in an amount of $39,983.17 and documenting the Professional Services procurement procedures. Councilmember Chang explained although he is a Washington State Department of Transportation employee, he is not involved with the department that offers these grants. He also does not materially benefit from the grant, but if anyone believes he should recuse himself, he will do so. Council did not have any objections. The motion carried. F. Adoption of a Resolution Approving Mayoral Appointments to the Lodging Tax Advisory Committee MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt a resolution confirming the Mayor's appointment of a representative from the Red Lion Inn & Suites and Mrs. Howes Bed and Breakfast, as businesses required to collect the tax and Port of Bremerton and Visit Kitsap as organizations involved in activities, to serve on the Lodging Tax Advisory Committee; and to confirm the re -appointment of Councilmember Rosapepe as Chair of the committee. The motion carried. (Resolution No. 066-21-21) G. Approval of Amendment No. 2 to Contract No. 082-19 with Kitsap Public Facilities District for Funding and Development of the South Kitsap Community Event Center MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt the second amendment to the interlocal agreement with the KPFD as approved by the KPFD board and as presented. The motion carried. H. Approval of a Contract with West Coast Code Consultants (WC-3) for Building/Fire Code Plan Review and Building/Fire Code Inspection Services MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to approve a contract with WC3 not to exceed $140,000 as presented The motion carried. (Contract No. 094-21) Minutes of September 14, 2021 Page 5 of 7 I. Approval of Amendment No. 1 to Contract No. 016-21 with LaCross & Murphy, PLLC for Public Defense Services MOTION: By Councilmember Chang, seconded by Councilmember Lucarelli, to approve Contract amendment no. 1 to Contract number 016-21, with LaCross & Murphy, PLLC and authorize the Mayor to execute the amended agreement as presented The motion carried. J. Approval of a Lease Agreement with the Special Olympics Washington, South Kitsap Flag Football Program for Use of a Portion of Van Zee Park MOTION: By Councilmember Diener, seconded by Councilmember Lucarelli, to authorize the Mayor to execute a lease with the Special Olympics Washington, South Kitsap Flag Football Program, for temporary use of the Van Zee Park, including the lights, as presented. The motion carried. (Contract No. 091-21) K. Approval of the August 10, 2021, City Council Meeting Minutes Mayor Putaansuu reminded Council they were emailed revised minutes today. MOTION: By Councilmember Ashby, seconded by Councilmember Cucciardi, to approve the minutes of the August 10th meeting as sent out by email today. The motion moved. Councilmember Diener abstained. L. Approval of the August 17, 2021, City Council Meeting Minutes MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to approve the minutes of August 17, 2021, City Council as presented. The motion moved. Councilmember Lucarelli abstained. EXECUTIVE SESSION At 7:36 p.m., Mayor Putaansuu recessed the meeting for a 20-minute executive session pursuant to RCW 42.30.110(1)(i) to discuss with legal counsel legal risks of a proposed action when public discussion could have adverse finance or legal consequences to the agency. City Attorney Archer and Community Development Director Bond were invited to attend, and City Attorney Archer noted action will follow. M� Minutes of September 14, 2021 Page 6 of 7 At 7:56 p.m., Mayor Putaansuu extended the executive session for an additional 5-minutes. At 8:01 p.m., Mayor Putaansuu extended the executive session for an additional 5-minutes. At 8:06 p.m., Mayor Putaansuu reconvened the meeting back into session. 8. DISCUSSION ITEMS (No Action to be Taken) A. Mandatory Vaccination for City Employees Councilmember Cucciardi noted he does not think we are ready to have this conversation. There are so many issues right now that are unknown so there is no value in debating this topic at this time. He said as a Councilmember, he needs to be on the lookout for public safety and we need to pay attention to what our local medical professionals and facilities can do. He encourages everyone to consult their individual medical professional and talk to them about vaccines and the importance for them. Council Direction: No direction was given to staff. 9. REPORTS OF COUNCIL COMMITTEES Councilmember Cucciardi reported on the September 13th Economic Development and Tourism Committee meeting. Councilmember Lucarelli reported on the September 13th Festival of Chimes and Lights Committee meeting. 10. REPORT OF MAYOR The Mayor reported on the following: ■ Council meeting summer breaks in August; • City's YouTube channel analytics; • Public Works trust fund awards; ■ Pottery sidewalk grant; and ■ Department of Emergency Management dues increase. Councilmember Ashby reported on current and upcoming projects with Kitsap Regional Coordinating Council and reported on the Peninsula Regional Transportation Planning Organization. 11. REPORT OF DEPARTMENT HEADS Police Chief Brown reported they are doing very well and continues to appreciate the Council's support. Minutes of September 14, 2021 Page 7 of 7 Community Development Director Bond reported on development activity within the City. HR Manager Lund thanked Council fortheir support in authorizing the position of extra help in human resources. Also, so far this year the City has 22 new hires. Finance Director Crocker reported it is a very busy time of year. It is interesting, stressful, and a lot of fun. Deputy City Clerk Floyd apologized for the Zoom issues this evening. GOOD OF THE ORDER Mayor Putaansuu noted he spoke to someone who was discouraged about traffic and asked them why they are not using Tremont Street. Councilmember Rosapepe reminded Council as they are looking at infrastructure, please don't forget parks. 12. CITIZEN COMMENTS There were no citizen comments. 13. EXECUTIVE SESSION The executive session was held earlier. 14. ADJOURNMENT The meeting adjourned at 8:45 p.m. No other action was taken. Audio/Visual was successful. �J nine Floyd, Deputy Ci lerk ,,,%1�11r,,,,Robert Putaansuu, Mayor 01& ¢0 R A r ZZ w,Sllz� 0, o'f,���,, .