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07/11/2005 - Regular - MinutesPRESENT: KIM E. ABEL, MAYOR COUNCILMEMBERS: John Clauson, Excused Todd Cramer City of Port Orchard Council Meeting Minutes Regular Meeting of July 11, 2005 Robert Geiger, Mayor Protem Rita Diienno Carolyn Powers Ron Rider Rick Wyatt, Excused ALSO PRESENT: Public Works Director Abed, Planning Director Long-Woods, City Clerk Etgen, Police Chief Duncan, and Assistant City Attorney Jacoby. 6:30P.M. CALL TO ORDER Dennis Goss led the audience and Council in the Pledge of Allegiance. APPROVAL OF AGENDA Consent Agenda Items "Approval of the Minutes of the June 13, 2005 City Council Meeting," "Approval of the Minutes of the June 27, 2005 City Council Meeting," "Passage of Ordinance No. 015-05 -Approval of Gazebo Rezone, Subdivision 04- 02/R1153" and "Adoption of Resolution No. 016-05 -Approval of Gazebo Preliminary Plat, Subdivision 04-02/R1153" were moved to Business. COUNCIL MEMBER ABSENCE EXCUSED Council Member Diienno moved and Council Member Geiger seconded a motion to excuse Council Member Wyatt for his absence from this Council meeting. Upon vote, motion carried unanimously. PRESENTATIONS Art Castle. Kitsap County Home Builders Association. Introduction to Low Impact Development Standards Art Castle of Home Builders Association of Kitsap County discussed the Foundation Grant Program developed to assist Kitsap County, Bremerton, Bainbridge Island, Poulsbo and Port Orchard with the implementation of Low Impact Development Standards. The standards give developers, builders, homeowners and jurisdictions the option of using low impact development techniques to manage storm water. Minutes of July 11, 2005 Page 2 of 6 AUDIENCE COMMENTS FOR ITEMS NOT LISTED ON AGENDA Patrick Lucas, resident, read portions of Council meeting minutes from March 10, 2003, stating they were incorrect compared to the video and audiotapes from the meeting. He also expressed concern about Council's audio-visual recording systems. Dennis Goss, resident, stated he recommended approval of the agreement with Rice, Fergus, and Miller Architects after meeting with Chief Duncan. Fred Chang, resident, asked Council and staff to work with their legal advisors before signing any non-disclosure agreements such as those allegedly signed by County employees. Jerry Arnett, resident, continued to read information Mr. Lucas provided regarding minute taking. Christine Sanders, resident, asked for information on the six-year road plan. CONSENT AGENDA Council Member Dilenno moved and Council Member Geiger seconded a motion approving the Consent Agenda as modified. Upon vote, motion carried unanimously. A. Approval of the ~qinutes of the June 13, 200S City Council ~qeeting -moved to Business B. Approval of the Minutes of the June 20, 2005 Council Workshop C. Approval of the ~qinutes of the June 27, 200S City Council ~1eeting-moved to Business D. Approval of Claim Warrants #43653-43757 in the amount of $1,421,422.54 and June 2005 Payroll Warrants #139106-139166 and Direct Deposits in the Amount of $317,746.08. E. Passage of Ordinance No. 01S OS Approval of Gazebo Rezone, Subdivision 04 02/R11S3 -moved to Business F. Adoption of Resolution No. 016 OS Approval of Gazebo Preliminary Plat, Subdivision 04 02/R11S3 -moved to Business G. Adoption of Resolution No. 017-05-Verizon Antenna Array, Approval of Special Use Permit (SUP1051-A) BUSINESS ITEMS Approval of the Minutes of the June 13, 2005 Citv Council Meeting Council Member Powers moved and Council Member Cramer seconded a motion to approve the meeting minutes of June 13, 2005, as amended. Upon vote, motion carried unanimously. Minutes of July 11, 2005 Page 3 of 6 Approval of the Minutes of the June 27. 2005 City Council Meeting Council Member Cramer moved and Council Member Powers seconded a motion to approve the meeting minutes of June 27, 2005, as amended. Upon vote, motion carried unanimously. Passage of Ordinance No. 015-05 -Approval of Gazebo Rezone. Subdivision 04-02IR1153 Council Member Powers moved and Council Member Dilenno seconded a motion to pass Ordinance No. 015-05 amending Port Orchard Zoning Ordinance No. 1748 by amending the City of Port Orchard Zoning map to change the zoning classification of certain property from R4.5 to R8.0 subject to the conditions of Preliminary Plat approval for the Gazebo Plat, Application No. SUBDIV 04-02/R1153. Upon vote, motion carried unanimously. Adoption of Resolution No. 016-05-Approval of Gazebo Preliminary Plat, Subdivision 04-02IR1153 Council Member Powers moved and Council Member Rider seconded a motion to adopt Resolution No. 016-05 approving with conditions the Preliminary Plat for an 11-lot subdivision, known as Gazebo Plat, file No. SUBDIV 04-02/R1153. Upon vote, motion carried unanimously. Approval of Change Order No. 7 for the Waste Water Treatment Facility Council Member Rider moved and Council Member Dilenno seconded a motion to authorize the Mayor to sign Change Order #7 for the Waste Water Treatment Facility for a total amount of $28,907.32 plus sales taxes. Mayor Abel noted that the staff report for this item had been incorrect in listing a credit on this change order; the information was pertinent to a prior change order and did not apply to this one. In response to questions from Council Member Rider, Public Works Director Abed conveyed that the change orders had been necessary due to changes in equipment and/or required design modifications. Upon vote, motion carried unanimously. Passage of Ordinance No. 012-05 -Designating the Deputy City Clerk as Clerk Pro-tem Council Member Rider moved and Council Member Diienno seconded a motion to pass Ordinance No. 012-05 designating the Deputy City Clerk as Clerk Pro-tem when the City Clerk is absent from meetings. Upon vote, motion carried unanimously. Authorization for Mayor to Sign Contract with Rice, Fergus, Miller Architects (Continued from Meeting of June 27, 2005) Council Member Powers moved and Council Member Rider seconded a motion to authorize the Mayor to sign a contract with Rice, Fergus and Miller Minutes of July 11, 2005 Page 4 of 6 Architects for preliminary work on the indoor police firearms range and training facility. Upon vote, motion carried unanimously. Discussion -Council Meeting Locations & Payment for Meals Council Member Diienno's request for this agenda item was based on a citizen comment regarding Council committee meetings being held at local restaurants rather than City Hall. Council Members voiced various opinions regarding the need to have meetings at restaurants during certain times of the day. Discussion -Appointment of Ad Hoc Committee for Urban Growth Planning Discussions with Citv of Bremerton Council reached consensus that members from the Utility Advisory Committee, Growth Management Committee and Economic Development Committee should participate as members on an ad hoc committee to work with the City of Bremerton on various issues of mutual interest as discussed at the joint meeting earlier in the month. At the next Council meeting, there will be an item formalizing the membership of the Ad Hoc Committee with Bremerton. The Mayor will contact the City of Bremerton and bring more detailed information about parameters of the proposed committee meetings to the next Council meeting. Discussion -Potential Council Workshop Items for Future Agendas Council expressed the desire to have a workshop with the City Attorney to discuss legal restrictions for the Kitsap County Consolidated Housing Authority's offer for assistance with funding through various programs such as the New Market Tax Credit Program before proceeding with discussions about the matter. The Planning Commission will be invited to participate. Council requested a copy of the last State Auditor's report for fiscal year 2003 and a verbal report by the Treasurer at the next meeting regarding comments made by representatives of the State Auditor's office at the exit interview. Council requested an update on the disbursement of 2005 hotel/motel funds and this year's receipt of those funds to date at the next meeting. Council requested an update at the next meeting as to the status of moving the Chimes and Lights Committee away from being under the umbrella of the City to an independent organization. Council also requested information about the checking account, its signatories and the various types of funds it contains. COUNCIL/MAYOR & STAFF REPORT Planning Director Long-Woods reported on the Urban Growth Sub-Area Plan Citizen Advisory Group's progress. Minutes of July 11, 2005 Page 5 of 6 Continuation Of Council Meeting To July 18. 2005 Council Member Cramer moved and Council Member Diienno seconded a motion to continue this regular meeting to a joint meeting with the Planning Commission on Monday, July 18, 2005 to discuss and develop a City recommendation for an expanded Urban Growth Area for the City. Upon vote, motion carried unanimously. Chief Duncan reported excellent response to the new citizen awareness/reporting programs recently developed. Public Works Director Abed updated Council on meetings with County staff regarding the issuance of Temporary Use Permits for County parking lots. He reported on the Building Inspector and Assistant City Engineer vacancies in his department. Mr. Abed explained his decision to not contract with RH2 for a Waste Water Treatment Facility startup plan at an additional expense to the City; the City Attorney is reviewing whether this plan was provided for in the original contract with RH2. A Utility Committee meeting was scheduled to discuss a joint agreement with Bremerton regarding service to the McCormick Woods North area, provide an update about the Water Comprehensive Plan, and discuss the EDAW recommendation for placing utilities underground on Bay Street. A Public Property Committee will be scheduled in the near future to discuss the heating and air conditioning maintenance contract for City Hall and a contract for re-roofing the library. A Street Committee meeting was scheduled to discuss the draft contract for the Tremont Street improvements and to address problems with the walkway on Bay Street near Beach Drive. A Sewer Advisory Committee meeting will be scheduled for an update on the Waste Water Treatment Facility. Council Member Powers reported on the Transportation Planning Commission Policy Board's activity. Council briefly discussed the flowerpots on Bay Street. The following committee meetings were scheduled: Finance, Insurance & Negotiations-July 14, 2005, 7:30a.m.-City Hall Utility Advisory Committee-July 13, 2005, 5:00 p.m.-City Hall Streets, Alleys & Storm Water Committee -July 13, 2005, 7:30 a.m. -City Hall Economic Development Committee-July 19, 2005, 7:00 p.m.-City Hall Minutes of July 11, 2005 Page 6 of 6 MEETING CONTINUATION At 9:08 p.m. Mayor Abel continued the meeting to July 18, 2005 at 6:30 p.m. Kim E. Abel, Mayor