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047-16 - Transportation Solutions, Inc. - ContractCITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT THIS Agreement is made effective as of the 20 day of May 2016, by and between the City of Port Orchard, a municipal corporation, organized under the laws of the State of Washington, whose address is. - CITY OF PORT ORCHARD, WASHINGTON (hereinafter the "CITY") 216 Prospect Street Port Orchard, Washington 98366 Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029 And Transportation Solutions, Inc., a corporation, organized under the laws of the State of Washington, doing business at: Transportation Solutions, Inc. 8250 — 165th Avenue NE, Suite 100 Redmond, WA 98052 Contact: Victor Salemann, P.E., Principal (hereinafter the "CONSULTANT") Phone: (425) 883-4134 Fax: (425) 867-0898 for professional services in connection with the following Project: 2016 ADA Transition Plan TERMS AND CONDITIONS 1. Services by Consultant. A. Consultant shall perform the services described in the Scope of Work attached to this Agreement as Exhibit "A." The services performed by the Consultant shall not exceed the Scope of Work without prior written authorization from the City. B. The City may from time to time require changes or modifications in the Scope of Work. Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the parties and incorporated in written amendments to the Agreement. 2. Schedule of Work. A. Consultant shall perform the services described in the Scope of Work in accordance with the Tasks identified within Exhibit "A" and the Terms of this Agreement. If delays beyond Consultant's reasonable control occur, the parties will negotiate in good faith to determine whether an extension is appropriate. B. Consultant is authorized to proceed with services upon receipt of a written Notice to Proceed. City of Porl Orchard and TSI Public Works Project No. PW2016 024 Professional Service Agreement Contract No. C047--16 Lighthouse Rev 3/1612016 1 of 8 3. Terms. This Agreement shall commence on May 24, 2016 ("Commencement Date") and shall terminate December 31, 2016 unless extended or terminated in writing as provided herein. Additionally, the City reserves the right to offer two -one year extensions prior to contract expiration to retain the selected company's services. 4. Compensation. ❑ LUMP SUM. Compensation for these services shall be a Lump Sum of $ X TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed $100,000.00 Base Bid) without written authorization and will be based on the list of billing rates and reimbursable expenses attached hereto as Exhibit `B." ❑ TIME AND MATERIALS. Compensation for these services shall be on a time and material basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit ❑ OTHER. 5. Payment. A. Consultant shall maintain time and expense records and provide them to the City monthly after services have been performed, along with monthly invoices in a format acceptable to the City for work performed to the date of the invoice. B. All invoices shall be paid by City warrant within sixty (60) days of receipt of a proper invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in dispute, and the parties shall immediately make every effort to settle the disputed portion. C. Consultant shall keep cost records and accounts pertaining to this Agreement available for inspection by City representatives for three (3) years after final payment unless a longer period is required by a third -party agreement. Copies shall be made available on request. D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall comply with all federal and state laws applicable to independent contractors, including, but not limited to, the maintenance of a separate set of books and records that reflect all items of income and expenses of the Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by law, to show that the services performed by the Consultant under this Agreement shall not give rise to an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial Insurance. E. if the services rendered do not meet the requirements of the Agreement, Consultant will correct or modify the work to comply with the Agreement. City may withhold payment for such work until the work meets the requirements of the Agreement. 6. Discrimination and Compliance with Laws A. Consultant agrees not to discriminate against any employee or applicant for employment or any other person in the performance of this Agreement because of race, creed, color, national origin, City of Port Orchard and TSI Public Works Project No. PW2016-024 Professional Service Agreement Contract No. C047-16 Lighthouse Rev 3/16/1016 2of8 marital status, sex, age, disability, or other circumstance prohibited by federal, state, or local law or ordinance, except for a bona fide occupational qualification. B. Even though the Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right inspection to secure the satisfactory completion thereof. The Consultant agrees to comply with all federal, state and municipal laws, rules and regulations that are now effective or become applicable within the terms of this Agreement to the Consultant's business, equipment and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. C. Consultant shall obtain a City of Port Orchard business license prior to receipt of written Notice to Proceed. D. Violation of this Paragraph 6 shall be a material breach of this Agreement and grounds for cancellation, termination, or suspension of the Agreement by City, in whole or in part, and may result in ineligibility for further work for City. 7. Relationship of Parties. The parties intend that an independent contractor -client relationship will be created by this Agreement. As the Consultant is customarily engaged in an independently established trade which encompasses the specific service provided to the City hereunder, no agent, employee, representative or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent, representative or sub -consultant of the City. In the performance of the work, the Consultant is an independent contractor with the ability to control and direct the performance and details of the work, the City being interested only in the results obtained under this Agreement. None of the benefits provided by the City to its employees including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives or sub - consultants of the Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, representatives and sub -consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work that the Consultant performs hereunder. 8. Suspension and Termination of Agreement A. Termination without cause. This Agreement may be terminated by the City at any time for public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment for the benefit of creditors. B. Termination with cause. The Agreement may be terminated upon the default of the Consultant and the failure of the Consultant to cure such default within a reasonable time after receiving written notice of the default. C. Rights Upon Termination. 1. With or Without Cause. Upon termination for any reason, all finished or unfinished documents, reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to City, and Consultant shall be entitled to just and equitable compensation for any satisfactory work completed prior to the date of termination, not to exceed the total compensation set forth herein. Consultant shall not be entitled to any reallocation of City of Port Orchard and TSI Public Works Project No. PR2016-024 Professional Service Agreement Contract No. C047-16 Lighthouse Rev 3/162016 3 of 8 cost, profit or overhead. Consultant shall not in any event be entitled to anticipated profit on work not performed because of such termination. Consultant shall use its best efforts to minimize the compensation payable under this Agreement in the event of such termination. Upon termination, the City may take over the work and prosecute the same to completion, by contract or otherwise. 2. Default. If the Agreement is terminated for default, the Consultant shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. D. Suspension. The City may suspend this Agreement, at its sole discretion. Any reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable expenses, and shall be subject to verification. The Consultant shall resume performance of services under this Agreement without delay when the suspension period ends. E. Notice of Termination or Suspension. If delivered to the Consultant in person, termination shall be effective immediately upon the Consultant's receipt of the City's written notice or such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be given to the Consultant in writing upon one week's advance notice to Consultant. Such notice shall indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the address set forth in Section 15 herein. 9. Standard of Care. Consultant represents and warrants that it has the requisite training, skill and experience necessary to provide the services under this agreement and is appropriately accredited and licensed by all applicable agencies and governmental entities. Services provided by Consultant under this agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing in similar circumstances. 10. Ownership of Work Product. A. All data, materials, reports, memoranda, and other documents developed under this Agreement whether finished or not shall become the property of City, shall be forwarded to City at its request and may be used by City as it sees fit. Upon termination of this agreement pursuant to paragraph 8 above, all finished or unfinished documents, reports, or other material or work of the Consultant pursuant to this Agreement shall be submitted to City. Any reuse or modification of such documents, reports or other material or work of the Consultant for purposes other than those intended by the Consultant in its scope of services shall be at the City's risk and without liability to the Consultant. B. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, the Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. The Consultant is permitted to disclose any such information to the extent required by law, subpoena or other court order. City of Port Orchard and TS1 Public Morks Project No. PW2016-024 Professional Service Agreement Contract No. C047-16 Lighthouse Rev 3/16/2016 4of8 11. Work Performed at the Consultant's Risk. The Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents and sub -consultants in the performance of the work hereunder, and shall utilize all protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the Consultant shall be responsible for any loss or damage to materials, tools, or other articles used or held by the Consultant for use in connection with the work. 12. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including reasonable attorneys' fees, arising out of or resulting from the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries or damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is Subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and Volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. The provisions of this section shall survive the expiration or termination of this Agreement. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. 13. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 or a substitute form providing equivalent liability coverage and shall cover liability arising from premises, operations, independent contractorsand personal injury and advertising injury. The City shall be named by endorsement as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. City of Port Orchard and TSI Public Works Project No. PW2016-024 Professional Service Agreement Contract No. C047-16 Lightboase Rev 3/16/2016 5of8 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. 4. Employer's Liability each accident $1,000,000, Employer's Liability Disease each employee $1,000,000, and Employer's Liability Disease — Policy Limit $1,000,000. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City will not waive its right to subrogation against the Consultant. The Consultant's insurance shall be endorsed acknowledging that the City will not waive their right to subrogation. The Consultant's insurance shall be endorse to waive the right of subrogation against the City, or any self-insurance, or insurance pool coverage maintained by the City. 4. If any coverage is written on a "claims made" basis, then a minimum of a three (3) year extended reporting period shall be included with the claims made policy, and proof of this extended reporting period provided to the City. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. City of Port Orchard and TSI Public Works Project No, PW2016-024 Professional Service Agreement Contract No, C047-16 Lighthouse Rev 3/16/2016 6of8 14. Assigning or Subcontracting. Consultant shall not assign, transfer, subcontract or encumber any rights, duties, or interests accruing from this Agreement without the express prior written consent of the City, which consent may be withheld in the sole discretion of the City. 15. Notice. Any notices required to be given by the City to Consultant or by Consultant to the City shall be in writing and delivered to the parties at the following addresses: Robert Putaansuu Mayor 216 Prospect Street Port Orchard, WA 98366 Phone: 360.876.4407 Fax: 360.895.9029 CONSULTANT Victor Salemann, P.E. TSI 8250 — 1651i Avenue NE, Suite 100 Redmond, WA 98052 Phone: (425) 883-4134 Fax: (425) 867-0989 16. Resolution of Disputes and Governing Law. A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise between the parties relative to the actual services provided or to the sufficiency of the performance hereunder. B. If any dispute arises between the City and the Consultant under any of the provisions of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if the Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington. C. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorney's fees from the other party. 17. General Provisions. A. Non -waiver of Breach. The failure of either party to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein contained in one or more instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements, or options, and the same shall be in full force and effect. B. Modification. No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Consultant. C. Severability. The provisions of this Agreement are declared to be severable. If any provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or City of Port Orchard and TSI Public Works Project No. PN2016-024 Professional Service Agreement Contract No. C047-16 7of8 Lighthouse Rev 3/16/1016 unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other provision. D. Entire Agreement. The written provisions of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner whatsoever, the Agreement or the Agreement documents. The entire agreement between the parties with respect to the subject matter hereunder is contained in this Agreement and the Exhibits attached hereto, which may or may not have been dated prior to the execution of this Agreement. All of the above documents are hereby made a part of this Agreement and form the Agreement document as fully as if the same were set forth herein. Should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, then this Agreement shall prevail. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth above. CITY OF PORT ORCHARD, WASHINGTON By: Robe#Puta nsuu Mayor / Date: Attest: By: Br y Rinearson, C City Clerk APPROVED AS TO FORM: moron \vglrlsFf�T City\opey �\ • �pQ` AT�O •Q % pa T-MBO' • ���; ,";" 0FIW1AS��,\ CONSULTANT �. .� .� �. 1 Date: .S . 1 9 . City of Port Orchard and TV Public Works Project No. PW2016-024 Professional Service Agreement Contract No. C047-16 Lighthouse Rev 3/16/2016 8 of 8 ■ Scope of Work City of Port Orchard ADA Transition Plan Task 1 Project Management TSI will provide ongoing staff coordination and direction, subconsultant management, progress reports and invoices. Budget $5,000 Task 2 Field Inventory IMS will lead data collection effort. IMS has the equipment and software capability to automate the collection, evaluation, and storage of facility and barrier information. Surface data will be collected using high resolution photography during the pavement evaluation survey. The base budget includes the development of data bases identified below. The base services budget will provide the initial data needed for the transition plan. The additional services will provide a higher level of detail relative to sidewalk condition and ADA compliance using the Sidewalk Surface Tester (SST) and Feet on the Ground (FOG) data validation. This could be accomplished at a later date based upon the results of the initial survey. The additional services would provide the city with a full assessment of ADA compliance within the public ROW. The SST could also assess off-street facilities. Base Budget $29,800 TSI $2,820 IMS Curb Ramp Database $6,525 Driveways and Obstructions Database $8,700 Sidewalk Condition Database $4,785 Curb and Gutter Database $5,220 Project Management $1,750 $26,980 Additional Services Budget $32,110 TSI $2,820 IMS SST Mobilization $3,000 SST and FOG Condition Validation $24,360 Project Management $1,930 $29,290 Task 3 Update ADA Related Street Standards (Additional Services) TSI will develop standard details for curb ramps, driveway cuts and accessible pedestrian signals for inclusion in the City's updated Street Standards. Additional Services Budget $6,500 Task 4 Create Prioritization System for ADA Compliance TSI will lead the development of prioritization systems considering existing and future traffic conditions, existing and future land use, and most importantly the location of current populations that require accessible facilities. The system will provide an effective merger of ADA driven project prioritization with transportation concurrency driven schedules to maximize overall benefits to the City's transportation system. The City's travel demand forecasting model includes housing, employment, and traffic data that will be used to identify areas of high demand or risk to receive the highest priority in evaluation. This will be combined with input from individuals and groups that rely on accessible facilities on a geographic basis. Budget $15,000 Task 5 Develop a Financially Constrained Schedule for Implementing Barrier Removal TSI will build upon the financial information developed for the Transportation Element of the Comprehensive Plan and currently available funding levels will be used to make recommendations for increasing the rate of barrier removal over time. TSI will lead the development of cost estimating algorithms for use with the barrier database. Budget $8,000 Task 6 Public Outreach Public outreach is critical element of the ADA Transition Plan. Alta will lead the Public Outreach effort working one-on-one with stakeholders, facilitating up to three public meetings, developing meeting materials, on-line surveys, and project websites. Seeking out those individuals and groups that rely on accessible infrastructure in Port Orchard will be a key element of the public outreach plan. Additionally, a discussion of funding needs and potential funding options is recommend as part of the public outreach process to determine if any potential local revenue sources such as General Obligation Bonds would be accepted by the community to accelerate ADA compliance. Budget $16,000 TSI $4,000 Alta $12,000 Task 7 Incorporate all of the above and Other Information and Guidance as May Be Applicable and Acceptable to the City, Into a Draft and Final ADA Transition Plan Document Chris Saleeba (ALTA) will lead the preparation of the Draft ADA Transition Plan Document. The document will be graphically oriented and prepared in a reader friendly format, web enabled, and ADA compatible to the extent required. The plans will include: • A Summary of ADA Activities to Date • Identification of the City's ADA Coordinator(s) with contact information (Potentially an independent ADA coordinator for the Public ROW) • A Summary of the Self -Assessment • A Summary of the Public Outreach Process • A Summary of the Prioritization Methodology • A Summary of the Grievance Process • A Summary of the Levels of Annual Capital Improvement Plan (CIP) Funding • A Summary of any new Design Standards for the Pubic ROW Budget $24,000 TSI $12,000 Alta $12,000 Task 9 City Council Briefings TSI will be the primary project representative to the City Council. TSI will attend up to three City Council Meetings for the purposes of providing updates on the progress of the transition plan and to seek input and direction relative to available funding and priorities for implementation. Budget $2,200 Total Base Budget $100,000 Total Additional Services $38,610 Grand Total $138,610 i TS1on Solutions. Inc. 8250 - 165tA Avenue NE Suite 10D 6edmnad, WA 98052-6628 T 425-883-4134 F 425-887-0898 www.lsinw.com 2016 HOURLY BILLING RATES Transportation Solutions, Inc. Classification Hourly Labor Billing Rate Principal $225 to $250 Project Manager $18o to $210 Project Engineer/Sr. Engineer $16o to $18o Transportation Engineer $130 to $16o Project & Financial Administrators $95 to $110 EXPENSES Reimbursable Expenses Cost +1o% Markup Sub -consultant invoices Invoice + 1o% Markup Billing rates are subject to change each January and during the year to reflect staff changes. C:\Users\Victor_2\Dropboz (TSI)\TSI Projects\2o16\2r6034 Port Orchard ADA\2016-TSI rate schedule byjob classification.docx alita Alta Planning + Design, Inc. ...... " Billing Rates - 2016 Labor Category 1a $295 Senior Principal Labor Category 1b $250 Principal Labor Category 1c $225Principal Labor Category 2 $200 Principal Labor Category 3 $190 Principal, Senior Associate Labor Category 4 $175 Principal, Senior Associate Labor Category 5 $165 Principal, Senior Associate Labor Category 6 $160 Principal, Senior Associate Labor Category 7 $155 Principal, Senior Associate Labor Category 8 $149 Senior Associate, Associate Labor Category 9 $140 Senior Associate, Associate Labor Category 10 $135 Senior Associate, Associate Labor Category 11 $130 Associate, Senior Labor Category 12 $125 Associate, Senior Labor Category 13 $115 Associate, Senior Labor Category 14 $105 Senior, Level 1 Labor Category 15 $98 Senior, Level I Labor Category 16 $90 Level I, Level II Labor Category 17 $80 Level I, Level II Labor Category18 $68 Administration Labor Category 19 $62 Intern The charges per hour shown are effective through December 31, 2016 and subject to revision annually thereafter. Subconsultants and reimbursable expenses will be charged at cost + 10% markup. Mileage will be charged at the IRS standard rate. In-house reproductions will be charged as follows: Color copies $0.50/ page Black and white copies $0.10/page 24"x36"large format $15.00/sheet 36"x48"large format $30.00/sheet