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10/19/2021 - Work Study - MinutesJ City of Port Orchard Council Meeting Minutes Work Study Session Meeting of October 19, 2021 CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Mayor Pro-Tem Ashby Councilmember Chang Councilmember Clauson Councilmember Cucciardi Councilmember Diener Councilmember Lucarelli Councilmember Rosapepe Mayor Putaansuu Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Staff present via remote access: Community Development Director Bond, Police Chief Brown, Finance Director Crocker, HR Manager Lund, City Attorney Archer, City Clerk Rinearson, and Deputy City Clerk Floyd. The meeting is also streaming live on YouTube. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. Councilmember Clauson reported the Finance Committee met with the State Auditor for an exit conference this afternoon. This was the best audit he has seen in his 39 years with the City. DISCUSSION ITEMS 1. Public Hearing on Mid -Year Biennial Review and Modifications Budget Finance Director Crocker stated as established by RCW 35A.34.130, a mid -biennial review of the biennial budget is required. The Finance Department has consulted and reviewed possible modifications with all departments and Mayor. He explained new expenditures and revenue adjustments. Mayor Putaansuu opened the Public Hearing at 6:36 p.m. Finance Director Crocker provided a presentation which included the Mayor's proposed budget adjustments, the Finance Committee's proposed added budget adjustments, Governmental- Minutes of October 19, 2021 Paee 2 of 4 Operational Funds, Fund 001-Current Expense, City Street Fund, Capital Construction and Street Capital Construction Funds, Enterprise Funds; Water/Sewer, ERR Operational and Capital Purchases, Personnel Requests, Operating, Stabilization, Special, Debt Service, Transfers, and items not funded. Additional discussion was held on Small Business Development Center, derelict vessels, software programs and online applications, subarea plans and comprehensive plan update, code updates, Community Events Center, Transportation Element of the Comprehensive Plan, City facilities upgrades, ARPA (American Rescue Plan Act) funds for projects, fleet vehicles, job positions, vehicle stipend, salaries and benefits, police body cameras, and reserves. At 7:32 p.m., Mayor Putaansuu closed the public hearing. Council Direction: Council asked staff to add an additional $18,000 to the City facilities key card project. 2. Ratification of Adopted Kitsap Countywide Planning Policies Community Development Director Bond said we currently have Countywide Planning Policies that have been in place for the last several years. We must update them in advance of every comprehensive plan update cycle. The Growth Management Act requires counties to coordinate, and the City's Comprehensive Plan be coordinated. There are multi -county planning policies, which includes Pierce, Snohomish, King County as well as Kitsap County. Vision 2050 was adopted about 18 months ago, and the Countywide Planning Policies have been updated to be consistent with Vision 2050. The Kitsap Regional Coordinating Council (KRCC) is the body that is tasked with updating the Countywide Planning Policies. We have been working for almost 2 years to draft updates to both implement Vison 2050 and help plan Kitsap County for the coming 20-year planning period. The City is required to update its Comprehensive Plan by June 30, 2024. In order to perform that update, we will have to review the Countywide Planning Policies, including Vision 2050, and make sure our local plan is consistent with both. Mr. Bond noted tonight, the Countywide Planning Policies have been provided to Council for review. They have been adopted by the Kitsap County Commissioners and by the KRCC Board. Some of the items which have been updated are housing equity and social justice, climate change, centers of growth chapter, urban growth areas chapter and rural chapter. The Mayor and Councilmembers thanked Councilmember Ashby for her role on the KRCC Board. Brief discussions were held regarding centers of growth, housing equity, and social justice. Council Direction: Continue to keep this item on the November 9, 2021, City Council agenda for adoption. 3. Special Event Ordinance City Clerk Rinearson noted throughout summer, Council was presented with a couple street closure approvals, and they questioned why all events were not brought before them for approval. Council Minutes of October 19, 2021 Page 3 of 4 requested the Economic Development and Tourism Committee review the code for Special Events to better clarify the requirement of Council approval. At the August 9th committee meeting, after reviewing the code, the committee recommended staff to update the code no longer allowing multiple day vendor fair events along the waterfront, and also require all street and highway closures be approved by the City Council. Staff also reviewed the code and provided changes to the Special Event application as well as the code. Some of the changes were to include the word 'including estimated peak attendance' on the application, require the applicant to identify if certain structures would be present, such as adding temporary structures and tents, adding sanitation facilities on the map and the application, to include evidence of the Department of Public Health's approval if there are food vendors, identifying hand washing stations on the map, related to the police departments authority to add 'with necessary public safety and traffic control provisions'. Staff is also askingthe City to align its standards with FEMA's Special Events Contingency Plan Job Aid Manual, and requiring written confirmation of procurement and adequate sanitation facilities for the event as recommended by FEMA. Lastly, the applicants, upon release of the Police Chief's Public Safety Plan, may need to contract with vendor services such as aid, emergency services, and/or security. City Attorney Archer briefly discussed the proposed changes to the application and code. Additional discussion was held regarding multi -day vendors, safety recommendations, restrictions, discussions held during the Economic Development and Tourism committee meetings, bringing applications before Council that are multi -day events for their approval, and impacts to businesses. Council Direction: Council would like to add that applications that are requesting multi -day events and all street/road closures to be brought before them for approval. This is currently on the October 26, 2021, Council agenda for their consideration. 4. Personnel Policy Update for COVID Vaccination as a Condition of Employment HR Manager Lund explained she was asked to contact other agencies that have initiated some type of vaccination requirement. The ones she was able to get ahold of have been doing this since at least last August, specifically related to required new hires to be vaccinated, and they indicated they have had no issues or impacts. City Attorney Archer said she cannot discuss legal risks to the City in an open meeting, but if Council has questions, they can go into an executive session. Brief discussions were held regarding vaccination mandate cases. At 8:18 p.m., Mayor Putaansuu recessed the meeting for a 10-minute executive session pursuant to RCW 42.30.110(1)(i) to discuss legal risks of a proposed action when public discussion is likely to result in adverse legal or financial consequences. City Attorney Archer and HR Manager Lund were invited to attend, and City Attorney Archer noted no action will follow. At 8:28 p.m., Mayor Putaansuu extended the executive session an additional 5-minutes. Minutes of October 19, 2021 Page 4 of 4 At 8:33 p.m., Mayor Putaansuu reconvened the meeting back into session. Discussion was held regarding impending decisions or orders from the Health Department, the Governor, and federal expectations and mandates. Additionally, Councilmembers voiced their concerns and approvals for moving forward with the new hire vaccine mandate. Council Direction: No direction was given to staff. GOOD OF THE ORDER In response to Councilmember Lucarelli, Mayor Putaansuu said the legislative priorities will be discussed at next week's Council meeting [October 26, 2021] and voting on it during the last meeting in November [November 23, 2021]. Councilmember Ashby spoke to the Peninsula Regional Transportation Planning Organization's legislative folio. Councilmember Rosapepe discussed the legislative agenda and Octoberfest downtown Port Orchard. ADJOURNMENT The meeting adjourned at 8:41 p.m. No other action was taken. Audio/Visual was successful. Brandy Rinearson, MMC, City Clerk Bek Ashby, Mayor Pro-T