078-21 - Resolution - Purchase of Electric Vehicle for Public WorksRESOLUTION NO. 078-21
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF AN ELECTRIC VEHICLE FOR THE EQUIPMENT RENTAL AND
REVOLVING FUND AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, to improve maintenance operations of the City Parks and lessen the City's
carbon footprint, staff researched and found an electric vehicle, MAX-EV 15-4 wheel LSV with
right hand drive, meeting the requirements of the City; and
WHEREAS, the City is a member of the purchasing cooperative Sourcewell, formally
known as the National Joint Power Alliance (NJPA), a Minnesota Public Agency; and
WHEREAS, on June 22, 2021, Public Works Department staff identified Westward
Industries as an approved vendor through Sourcewell (Contract No. 122220-WWI) for supplying
equipment, products, or services; and
WHEREAS, on November 5, 2021, MC Electric Vehicles, the local distributor for
Westward Industries, provided a quote of $40,080.00 (plus applicable tax) for a total
purchase price of $42,198.44, and Staff then reviewed the procurement process utilized by
Sourcewell for this Contract to confirm the price was consistent with Sourcewell Contract No.
122220-WWI, procurement requirements were met by Sourcewell, and Staff obtained
the necessary documentation regarding procurement; and
WHEREAS, on November 5, 2021, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for Sourcewell; and
WHEREAS, funding for this purchase was authorized during the 2021-2022 Mid Biennial
review process for the Equipment Rental and Revolving Fund No. 500; and
WHEREAS, the proposed purchase is within budgeted authority; and
WHEREAS, the City Council has approved procurement policies which require City
Council authorization for purchasing items costing $35,000 or more; and
WHEREAS, MC Electric Vehicles quote attached as Exhibit A is for the purchase of a
vehicle in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
Resolution No. 078-21
Page 2 of 7
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of the vehicle listed in the documents
attached hereto in Exhibit A. The Mayor or his designee is authorized to take action
consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by. the Mayor and
attested by the City Clerk in authentication of such passage on this 14th day of December 2021.
ATTEST:
?,-
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Brandy Rinearson, MMC, City Clerk
Robert Putaansuu, Mayor
RPo�'
rj
4
SEAL
l•J," '�� I! I i i 117 �ti �,,,,�
Exhibit A
2021 Tier 1 Dealer Vehicle 8, OPUensOcdtr Form,
MM. Sourcewell Old Award now necessitates more customer auditing Information.
Must be submitted along with distributors PO
MAX•EV 15kw - LSV/NEV Page 1 of 2
Was Sourcewell used for this customer r+o
sale? y,,,. PAANDATORY: Attach customer PO with customers Sourcewell member number
A tM BLU e amp_
Name of person submitting
Name of person authorizing
Contact Email
Contact PH N
Sales Representative Name
PON
Ship to Address (If not on PO)
Bill to Address If different (If not on PO)
w _ _ AM 101INSON
,�� I!ml7nKvcb k.rlilljc}Sp� _ _
216 PROSPECT STREET, PORT ORC#IRRt7, WA 98366
K t9mr_C40LeR9k[9.(ffidtF teu for soureewei [ anSLwavirarkhr
L4sL41LrerfhlnnlSln_ayB Name: rt _ _ _ _ CITY OF PORT ORCHARD
Users group contact Name TONY LANG
Address _ 216 PROSPECT STREET, PORT_ORCHARD, WA 98366
Users title leg parking enforcement mgr) _ OPERATIONS MANAGER
Users email _ ,lyg rBvofoanq,fµ _ Y
Users ph N 360 535.2e90
or
Ilrot[ftofytrerngot 1 souisition. fdvlcel.
Fleet contact name:
Fleet contact email:
Fleet contact ph N
GGo al r 9LIVottt
Notes: The MAX.EV does not Include a charging station or power cord.
OurJ1772 adaptor works with nearly all charging Rations,
'Many factors determine range Including terain, climate, and operator driving. Range is estimated without heat or AC,
Costs and Margins are based on an engaged deals r sales transaction, otherwise total margin Is limited to 15%(LPR Is flat $1000)
LPR cameras and Telematirs systems are available, Inquire,
All prices quoted are In US $, F,O.B.: Winnipeg. I danitoba Canada, Applicable taxes or freight are extra. Quote expires In 60 days,
Check with factory for lead time. Typically anywh !re from 60 to 150 days from PO
1%Sourcewell MSRP discount for orders over 10 inits
It Is recommended that dealers sell on -site servlci! as a separate program to pay for travel time.
I I time ac h ardnr'�
page 2 below
r ` 2021 Tier 1 Dealer Vehicle & Options Order Form.
}r1/ Sourcewell Bid Award now necessitates more customer auditing Information.
MAX-EV 15kw - LSV/NEV Must be submitted along with distributors PO
Effective: October 1, 2021
Optionalnu[Pment _ Park u!r,
Standard Vehlrin
'Willie MAX • ]9kw-72v Range 70.80 Mlles'
_
Sour[nweil While MAX • ]Skw-72v Ran a 10 • RO filles-
222220-W W�
Black MAX -15kw-72v RAgc 7f1.8O Miles'
Suurcewell 018ck MAX • 1Skw-7Zv Ron o 70 - BO Miles'
122220-WWI
Hoofs and Qflvd
Hard Hinged Doors
8-831-050P
1
Roar Cab; WFDPPC9 & Slldll! Rear Window (to encloscrib
8-809-090P
1
RlhtHand Wive
B-800-002P
1
Bud Conk oration
62'r50" Flat Bed-INCLU09D
6Tx48" Flat Bed w [old down sides gate _
8-827-021P
1
TOM Box - 3ndVssrfal molal with two duals
B-012-OOSP
ladder Rack
8-071.GOIP
Tow Hitch m00nun,�racket
8-802.001P
Van bud - fntld 1 rear door
8-827-028P
Add window All se Irate form
601-845-OOSP
Add doorOil soparate lams,
8-827-029P
Ilit bed IIF'tactustor
B-827-OSOP
t1 adgdP-aylgadsuF oniion-Sees ecs
g-513-002P
Electric Heat & blower fan
8-819•t103P
1
Alr Condl"Illn& must Include heat & blawef fen
11•820.124P
1
power assist steer) _
8-422-022P
Powof assist Brakes wlfi Ran;recommended fc r_kea loads
8-614-009P
Bluetooth Radlo.S eokcr Indd' Inner Celling liner
R-817-009P
6.880.009P
Rear PA?kIn9 S Z tesy sensors with aadiblc alarm
Inisde Cab Rear view Mlfrar
_
8.880-006P
1
InsldC tah ceilln I I
Inside cab fan - for exlra coolln
Sol .94t7-D09p I1
8-061-002P
1
v _
Rubber Tloor Mat
EX1ra set of keVs
8-002-002P
1
tlectrimi
Pave 2 o l 2
Total
MSRP Total
_
$
S 26,500.00
$
$
5 25 440,00
$ 25 440,00
$
S 26 500.00
$
S
5 25,440600
$
S
S 2,350,00
S 2,350,00
$
$ 85o.00
$ 850.00
S
$ 1,495.00
5 1.495,00
$
S 675.00
$ 675,u0
S
$ 995.00
5
_
S
$ 995.00
$
$
425,00
$
$
$ 4950.00
5
$
$ 150.00
$
_
$ 350.00
$
S -
$ 1.295.00
$
$
1495.00
$
750.00
S 750.00
575.00
$ 2.575,00
_
$ 1,165.00
$
495.00
S
$
$ 679,00
$
S 495.00
$ 150.00
150.00
-$
$ 150.00
$ 15D.00
$ 175.00
175-00
$
S 165.00
$ 165.00
$
$ 35.00
S 35.00
BdCi k uo Rlarm
Rolla 1ED Amber Roof I ht installed good pro wire
l-9G.IX19P
7.944.003P
1
_ 5 $ 195,00
$ $ 695.00 $ 695.00
$ $ 150.00 $ 150.00
S 649.OD
$ $ 349.00 $
S $ 349.00 S
$ $ 1250.00 S 1,250.00
Pre wired hoDk up lot a Roof UGhj Bar
6.86.120.0210
1
1772.21n 1 ft able char n mrd 12DVIU0V
7.965,003P
1 1772-Portahle Shar n cord 22DV
'7.965.006P
1 1772 -Portable char n card 120V
7.990.013P
8V Mail" ostictool kit -
xxt... Pk, .-...
7.990•D03
1
Tony Lam
To: Tony Lang
Subject: RE: Max-EV Quote
From: Jim <jim@mcelectricvehicles.com>
Sent: Friday, November 5, 2021 11:51 AM
To: Tony Lang <tlang@cityofportorchard.us>
Cc:'Suk Chan' <suk@mcelectricvehicles.com>; 'Chris Franz' <chris@wwi-go4.com>
Subject: RE: Max-EV Quote
Good day Tony —
I have attached your requested updated quote for the 15 kw lithium MAX 4 with right hand drive and options. The
Sourcewell contract was renewed on October 1 and increased prices.
The base price for this vehicle is $26,500 and your Sourcewell discount at 4% is $1,060.00—as shown on the quote sheet
as net $25,440.00
Please add your Sourcewell member number with your purchase order to us.
The factory has been shipping t4 us in relatively short time periods during these supply chain problems so , after we
receive your PO , we can give you an estimated delivery date.
The first $20,000 is sales tax exempt from WSST. The sales tax charge is based on our dealership location in Seattle.
This vehicle can be charged at any J1772 charge location.
We will deliver and train at your destination in Port Orchard —we can also provide licensing for you, if desired, at an
additional charge.
We look forward to working with you.
Thanks
Sincerely,
Jim Johnson
Founder/Manager
MCEV Co., LLC
DBA: M C Electric Vehicles
Website: www.mcelectricvehicles.com
email: jim@mcelectricvehicles.com
Phone: 206-328-1750/ cell--206-730-9457
2401 Airportway S , SEATTLE,WA 98134
OJPA
National Joint Powers Alliance`
City of Port Orchard
Member #26305
This certificate entitles the entity named above the opportunity to
puchase off of nationally, competitively bid contracts_ The entity will
CITY OF PORT ORCHARD
PURCHASES THROUGH INTERLOCAL AGREEMENTS
City Contract No.: C075-14
Interlocal Agreement with the Host Agency (government agency or Purchasing Co -Op name): Sourcewell
Item Description: Max-EV 15. 4 wheel LSV
Do you have an Interlocal agreement signed with the Contract (host) Agency?
® If yes, where is it filed: Clerk's
❑ if no, get a mutually signed Agreement in place before you continue_
Sourcewell Contract No.#: 122220-WWI
If you have an Office of State Procurement (OSP) contract number you may skip the remainder of this test
because the OSP contracts comply with remaining requirements and retain the documentation on hand for
SAO to review in the OSP offices.
Is this a technology contract? No
❑ If yes, do your own rules allow for technology contracts to be negotiated?
❑ If your own rules allow for negotiated IT contracts, you can skip this test.
Is this a services contract? No
❑ If yes, do your own rules allow services to be negotiated?
❑ If your own rules allow for negotiated services, you can skip the remainder of the test.
Are you using this as only one of multiple quotes, for a small purchase? No
❑ If yes, you can skip the remainder of the test. Your purchase will not mandate the sealed bid rules.
Checklist for Required Compliance
Is the Host agency a public agency'? I ® Yes ❑ No I If Yes, what state laws apply to Host Agency:
Does the host agency have a requirement ® Yes ❑No Federal and State contract rules usually don't
to run a newspaper ad in their local paper require a newspaper ad. For others, attach the
and did they comply ad or place into the file
Did they list on the public agency's ® Yes ❑ No If Yes, state when and the address, and proof
website? of date, address shall be attached or placed int
the file. If No, you cannot use the bid.
Did the bid & award comply with the ® Yes ❑ No If Yes, obtain documentation to support answer
Host agency's state procurement laws? from Host Agency. If No, you cannot use the
bid.
1 RCW 39.34.020 (1), "public agency' means any agency, political subdivision, or unit of local government of this state including, but
not limited to, municipal corporations, quasi municipal corporations, special purpose districts, and local service districts; any agency
of the state government; any agency of the United States; any Indian tribe recognized as such by the federal government; and any
political subdivision of another state