018-22 - Resolution - Purchase of Vermeer WoodchipperRESOLUTION NO.018-22
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE
PURCHASE OF A VERMEER BC-1000XL WOODCHIPPER FOR THE STREET AND PARKS
DEPARTMENTS AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, The Public Works Department identified the need for a woodchipper for the
maintenance of streets, roadsides and parks; and
WHEREAS, the City has an interlocal agreement Washington State Department of Enterprise
(DES) (City Contract No. C057-13) which allows the City to utilize the contracts hosted by DES for
services and purchases, so long as the City confirms the contract complies with all applicable statutory
procurement requirements for the particular purchase or service, per RCW 39.34.030; and
WHEREAS; The Public Works Department identified Vermeer Northwest as an approved vendor
for the desired woodchipper, awarded via WA DES Contract #05218; and
WHEREAS, Staff reviewed the procurement process utilized by DES for this contract to confirm
the procurement requirements were met and obtained necessary documentation from DES and the
vendor regarding procurement; and
WHEREAS, on January 11, 2022, Public Works Department staff requested a quote from
Vermeer Northwest, and on January 13, 2022, Vermeer Northwest provided a quote of $49,819 (plus
applicable tax) for a total purchase price of $54,800.90, and staff verified this is consistent with the DES
Contract pricing; and
WHEREAS, on January 18, 2022, the City's Public Works Department completed the Interlocal
Agreement Purchase Checklist for the selected vendor; and
WHEREAS, the City Council's authorized the amount of $50,000.00 in the 2021-2022 Biennial
Budget for this purchase; and
WHEREAS, the City Council has approved procurement policies which require City Council
authorization for purchasing items costing $35,000 or more; and
WHEREAS, the Vermeer Northwest quote attached as Exhibit A is for the purchase of a
woodchipper in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the proposed purchase exceeds the amount approved by Council in the 2021-2022
Biennial budget by $4,800.90; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's
Office, wishes to document their selection/procurement process as described herein for this purchase
by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
Resolution No. 018-22
Page 2 of 3
THAT: The City Council approves the purchase of a Vermeer BC-1000XL woodchipper, from
Vermeer Northwest in the amount of $54,800.90 (applicable tax included). The Mayor or his
designee is authorized to take all actions necessary to effectuate the purchase, consistent with
this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by
the City Clerk in authentication of such passage on this 8tn day of February 2022.
Robert Putaansuu, Mayor
ATTEST:
'v(n
Brandy Wallac , City Clerk, MMC
Resolution No. 018-22 Exhibit A
Vermeer
Vermeer Northwest
VEQUIPPED TO PO Box 45213
Northwest DO MORE." Tacoma, WA 98448
Toll Free: (800) 366-2635
Phone: (253) 536-7112
Fax: (253) 535-6628
Quote info@VermeerNW.com
Sold To: City of Port Orchard Ship To:
153S Vivian Ct.
Port Orchard,WA 98367
PO #: Date: 1/12/2022
Qty
Description
Price Each
Extended Price
1
New 2022 Vermeer BC-1000XL Brushchipper
49,819.00
49,819.00
Serial#
74HP DEUTZ TIER 4 FINAL
High Coolant Temp./ Low oil pressure shut down
Smart Feed
Pintle Hitch
Electric Brakes
Standard Tires ST23S/80R16 LRE
Basic Discharge Deflector
Basic Sound Reduction
Basic Instrument Panel
Pricing Breakdown
List Price $52,063.00
Less Discount-$3,644.00
Freight + $1,400.00
Tota 1 $49,819.00
7% DISCOUNT PER WA STATE CONTRACT #05218
* Documentary Service Fee, when applicable, is a negotiable fee.
6.5%
(2727) 3.5%
Sub Total
49,819.00
Doc Fee*
License Fee
State Sales Tax
3,238.24
Local Sales Tax
1,743.67
Less Down Payment
Total Due
$ 54,800.90
X Quote valid for 30 days.