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024-22 - Resolution - Employee Referral Incentive ProgramDocuSign Envelope ID: OF8F72CB-7E1A-427D-B54A-295F353F473E RESOLUTION NO. 024-22 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING AN EMPLOYEE REFERRAL INCENTIVE PROGRAM. WHEREAS, a combination of factors has resulted in extremely low unemployment and a difficult recruitment environment ; and WHEREAS, the City of Port Orchard's ability to provide essential services is dependent upon employees to perform those services; and WHEREAS, current City employees are often the first point of contact for potential employees; and WHEREAS, the City desires to encourage current employees to talk to qualified potential applicants about the working environment and benefits provided to City employees; and WHEREAS, in recognition of these considerations, the City Council desires to reward employees for finding qualified applicants for City employment; now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The Mayor is authorized to implement personnel policy 3.10 substantially in the form attached hereto as Exhibit 1. THAT: The Mayor is authorized to modify or create any applicable City policies and procedures to implement this program. THAT: The Mayor is authorized to sign any agreement as an addendum to a collective bargaining agreement to implement this employee referral program for employees who are represented by a union. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 22nd day of February 2022. DocuSigned by: I�abt*f PlnrM A SWti , bert u F6 NEaDOE74EF... Rotansuu, Mayor ATTEST: DocuSigned by: 1NAUL Brandy Wallace, MMC, City Clerk DocuSign Envelope ID: OF8F72CB-7E1A-427D-B54A-295F353F473E Exhihit 1 3.10 EMPLOYEE REFERRAL PROGRAM At the discretion of the Mayor, the City may provide a Referral Incentive to an Eligible Referring Employee who refers to the City a qualified applicant who is subsequently selected and successfully employed in an Eligible Position. A) Definitions Applicant: Persons who are not former employees or currently employed by the City in any capacity including temporary, seasonal, or limited term. Eligible Position: Positions eligible for this program must be determined by the Mayor to be "hard to fill" positions. The following factors should be considered when designating a position as "hard to fill": • how critical the position is to the City's operation and mission, • the success of recent efforts to recruit candidates and retain employees in like positions, • the availability in the labor market of well -qualified candidates for employment, • recent turnover in similar positions, • special qualifications needed for the position, and • other unique factors that demonstrate difficulty in filling the position. Eligible Referring Employee: City employee occupying a regular status position with the exception of: • Any elected official, • Director, manager, supervisor and other person(s) associated with the selection of the candidate, • All Human Resources staff members, • Any employee assigned to perform recruitment functions on behalf of their department and/or the City, and • Family members (as defined in Personnel Policy 3.5) of the Applicant. Referral Incentive: A cash payment to the Eligible Referring Employee when an Applicant has been successfully employed by the City B) Referral Incentive Payment. A referral incentive is payable to an Eligible Referring Employee when the position has been designated as an Eligible Position by the Mayor at some stage of the recruitment process, prior to selecting a final candidate. A $500 incentive is payable in the next available paycheck to the Eligible Referring Employee after the Applicant's first day of employment. An additional $500 is payable in the next available paycheck to the Eligible Referring Employee after the Applicant's completion of their probationary period. C) Referral Incentive Program Administration. 1. Referral Incentives are awarded at the discretion of the Mayor, who has the final DocuSign Envelope ID: OF8F72CB-7E1A-427D-B54A-295F353F473E decision. The Mayor has the discretion to end this program at any time. 2. If the Referral Incentive Program is ended by the Mayor, any Eligible Referring Employee who is due the second payment for a referral will be eligible for the Incentive Payment provided that all other components of this policy are met. 3. Referral Incentives are intended to be a financial incentive for Eligible Referring Employees to reach out to qualified Applicants as a first contact from the City regarding specific employment opportunities. 4. The City will require the Applicant to identify the Eligible Referring Employee. In the event more than one Eligible Referring Employee is identified by the Applicant and a Referral Incentive is payable, a random drawing of names submitted by the Applicant will be conducted to achieve a single Eligible Referring Employee. 5. The Eligible Referring Employee must be a City employee at the time any Referral Incentive payment is paid. 6. The hiring process will be fair and consistent with City policies, with no bias for or against candidates whose selection might make another employee eligible for a Referral Incentive. All information regarding the hiring decision will remain confidential.