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066-20 - Rice Fergus Miller, Inc. - Contract Amendment 3Amendment No. 3 to Contract No. C066-20 CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS MILLER, INC. THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 12t1i day of October, 2021, by and between the City of Port Orchard ("City), a municipal corporation, organized under the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the laws of the State of Washington, located and doing business at 275 5t" Street #100, Bremerton, WA 98337 ("Consultant"). WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant, for the provision of the Phase 1 of the South Kitsap Community Events Center (SKCEC) project ("Underlying Agreement"); and WHEREAS, Section 2 ("Schedule of Work") of the Underlying Agreement provides that "the Consultant shall perform the services described in the Scope of Work in accordance with the tasks identified within Exhibit `B" and the terms of this Agreement", and WHEREAS, Section 4 ("Compensation") of the Underlying Agreement provides that "(c)ompensation for these services shall be a Lump Sum of $400,000.00", and WHEREAS, on July 27, 2021, the City and the Consultant executed Amendment No. 1 to the Underlying Agreement, which provides that "the Consultant shall perform additional professional services for site design of the off -site area that surrounds the SKCEC parcel, for additional maximum compensation of $210,943 and a total amended contract amount of $610,943", and WHEREAS, on September 17, 2021, the City and the Consultant executed Amendment No. 2 to the Underlying Agreement, which provides that the Consultant shall "provide professional services of a Geotechnical Engineer for analytical testing, result analysis and proper disposal of (drill cuttings)", and WHEREAS, the Consultant and the City have conferred and agreed to amend the scope of professional services to be performed and the compensation for these services; and WHEREAS, the parties wish to memorialize their agreement to so extend the Underlying Agreement; NOW, THEREFORE, In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement of July 29, 2020 between the parties is amended as follows (amendment shown in legislative marks): • The Consultant shall perform additional professional services for site design of the off -site area that surrounds the SKCEC parcel, in an expanded area north of the Kitsap Bank building between Orchard Avenue and Frederick Avenue, for additional maximum compensation of $109,153.28 and a total amended contract amount of $722,768.28, as provided in Attachment 1 to this Amendment. 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set forth above. CITY OF PORT ORCHARD, WASHINGTON ') i- xf D Robert Pwaa;3sULl, Mayor ATTEST/AUTHENTICATED: Brandy Rinearson, MMC, City Clerk Rice Fer u Miller, Inc. Signature Steve Rice Principal Printed Name and Title �",w t111ftolp1 0a ?ORT 0, APPROVED AS TO FORM: �`�-� RP0R'- vt" �A i Charlotte A. Archer, City Attorney00 Attachment: RFM Change Order for Design of SKCEC Off -Site Development RI275 Fifth St, suite 100 Bremerton. WA 98337 .NCIIITFCTLIRE INTERIORS oLAx NiNG Y12LAB 360-377-8773 rfmarch.com September 30, 2021 Nick Bond Development Director City of Port Orchard 216 Prospect St Port Orchard, WA 98366 Re: South Kitsap Community Events Center Amendment 03 Request - Additional Off -Site Development North of Kitsap Bank RFM Project: 2020002.00 Dear Nick, Rice Fergus Miller is pleased to present the following Letter of Proposal to provide professional architectural, civil, survey, and landscape site design services for the off -site area illustrated in the attached map dated 09.17.2021 and noted in red as "RFM PO Contract Amendment 3", North of Kitsap Bank Off -Site Design Scope". Project Description City of Port Orchard has requested a site design of the off -site zone that surrounds the South Kitsap Community Events Center parcel located at 619 Bay Street in downtown Port Orchard. This design will provide the city a basis for cost estimating and fundraising for future construction. This work is part of the City of Port Orchard's Downtown Subarea Plan. This Amendment 3 extends the area for the scope described in our contract Amendment 1. II. Scope of Services RFM and our consultants will provide a conceptual level site design for the outlined area in the attached map. RFM will also participate in meetings between the City of Port Orchard and its stakeholders for a coordinated overall Downtown Subarea Plan design effort. The following services are included: • Architectural Site Design & Project Management (RFM) • Survey & Civil Engineering Design (KPFF) • Streetscape Design & Transportation Planning (KPG) • Geotechnical Engineering (Krazan) Refer to attached detailed scope of work for KPFF, KPG and Krazan for additional information. South Kitsap Community Events Center Site Development Proposal September 30, 2021 III. Additional Services The following services, though they could be provided by RFM, are not included in our Scope of Basic Services and, if requested, will be billed as Additional Services. • Schematic Design Phase thru Construction Administration Phase • Additional Consultants not listed, including but not limited to: o Shoreline Mitigation & Design o Street Lighting Design 0 3rd Party Cost Estimating IV. Owner Responsibilities It is our understanding that City of Port Orchard will provide full information, including a program, setting forth its design objectives, constraints, and criteria; any available dimensioned drawings describing all existing improvements; and the services of other consultants when such services are deemed to be necessary. V. Schedule We understand that this work is expected to start as soon as the Purchase & Sale Agreement of the SKCEC site is completed, projected for fall 2021. vl. Compensation For the Scope of Services outlined above, compensation shall be as described below. • Fixed Fee for the following: o RFM (Architectural & Project Management) $27,400.00 o KPFF (Civil & Survey) $37,240.00 o KPG (Landscape & Transportation) $33,033.28 TOTAL Fixed Fee $97,673.28 • Hourly Not -To -Exceed for the following: o Krazan (Geotechnical Engineer) $11,480.00 • Plus, reimbursable expenses, plus any applicable tax. Consultant fees include RFM standard markup of 12%. Additional Services, when requested, will be billed on an hourly basis at our standard hourly rates, as listed in the attached Terms of Agreement, or as agreed to prior to commencement of the Additional Services. VII. Terms of Agreement Please provide an amendment to our South Kitsap Community Events Center contract upon accepting this proposal. 2 South Kitsap Community Events Center Site Development Proposal September 30, 2021 Vill. Summary Thank you for the opportunity to propose on your project. We look forward to discussing our proposal further and working with you. Please contact me if you have any questions. Sincerely, Rice Fergus Miller, Inc. Steven M. Rice, Principal Architect & LEED AP Attachments: KPFF Letter of Proposal KPG Letter of Proposal Krazan Letter of Proposal 210917 SKCEC Map - Off -Site Scope Delineation 3 1601 Fifth Avenue. Suite 1600 Seattle, WA 98101 206.62LS822 kpff.com AGREEMENT FOR PROFESSIONAL SERVICES DATE: September 24, 2021 JOB NUMBER: 2000510 TASK NUMBER: CLIENT: Rice Fergus Miller Architects PROJECT NAME: South Kitsap Community Events Center Off -site Improvements Amendment #3 Parcel north of Kitsap Bank and Frederick Avenue LOCATION: Port Orchard, WA SCOPE OF SERVICES In support of the South Kitsap Community Events Center and the conceptual design of the off -site improvements per Figure 1, KPFF will provide survey, civil engineering, sea level rise planning services as described below for the requested Additional Service Request (ASR). CITY OF PORT ORCHARD RFM CONTRACT SCOPE DELINFATION RMCEf0g1/,SNlLM 09.17.2021 Figure 1: Identified zone of Off -site Improvements in red. KPFF. Inc. shall perform this work in conformance with the Terms and Conditions attached to and made a part of this contract, as shown on Page 5 of 5. Page 1 of 5 Survey 1. The survey efforts described in this ASR is in addition to the survey efforts documented in KPFF's proposal to RFM for "South Kitsap Community Events Center" dated January 27, 2021 and July 21, 2021. Additional survey efforts to capture the off -site improvements will supplement the SKCEC site and Amendment 2 scope survey. Scope will include the following for the areas identified in Figure 1. a. Perform research on existing records for boundary resolution. b. Perform control survey; survey will be on State Plane Coordinates NAD 83/11 and Vertical Datum of NAVD 88. c. Perform topographic field survey. d. Coordinate and perform utility locates. e. Calculate boundary and prepare boundary basemap. 2. Assumptions: a. KPFF survey crews will be allowed unrestricted access to the site during the course of the survey. b. A title report will be provided by the client. c. Survey efforts will be accomplished under a single mobilization d. Documentation will be in a single CAD file and PDF file, which each sub -project will be able to use as base maps for their respective efforts. e. Bathymetry for Zone 2 is not included at this time, but can be added in the future under an additional service request. 3. Deliverables a. Prepare one topographic basemap that will be in AutoCAD 2018 file format and PDF sheet set of the survey. Each sub -project will use this survey as basemap for their respective efforts. Civil Engineering 1. Frederick Avenue a. We anticipate the following efforts for the conceptual design by the project team: i. Survey (KPFF, refer to efforts above) ii. Preliminary and Conceptual Street Layout (Horizontal + Vertical, KPG & KPFF) iii. Streetscape (KPG & RFM, w. KPFF coordination) iv. Utilities (KPFF) V. Transportation Planning & Engineering (KPG) vi. Coordination with Kitsap Bank Project Team b. KPFF's civil engineering efforts will include the following: i. KPFF will coordinate with KPG on the preliminary street layout and will document the conceptual street layout along Frederick Avenue based on KPG's and Kitsap Bank's preliminary layout. We anticipate consideration of sidewalks, travel lanes, and planting. ii. KPFF will identify preliminary street elevations, which will inform FFE's for adjoining properties, in coordination with KPG iii. KPFF will coordinate with RFM and the City to determine sea level rise elevation assumptions that will inform Bay Street elevations and finished floor elevations. NOTE: KPFF, Inc. shall perform this work in conformance with the Terms and Conditions attached to and made a part of this contract, as shown on Page 5 of 5 Page 2 of 5 iv. Identify zones within the proposed street section for existing and proposed utilities a) This effort will include review of the City's previous planning efforts associated with Bay Street and the undergrounding of electrical distribution and services, which will be provided to the team for review. b) We anticipate 1 additional meeting with the City to get feedback on utility planning needs V. Support RFM and KPG for their streetscape and transportation planning efforts c. Deliverables i. Documenting Conceptual Street Layout (H+V) plan view, anticipate 2 sheets ii. Documenting the identified existing and proposed utility zones, anticipate 1 sheet and 1 representative section iii. Provide list identifying civil related items needing further coordination for next phase of design 2. Waterfront open space, north of Kitsap Bank Property a. For the portion of the shoreline DNR property located above the Mean Higher High Water Line, located to the north of the Kitsap Bank, and Orchard Avenue, we anticipate the following civil engineering efforts for the conceptual design i. Supporting RFM and KPG's efforts to develop the conceptual site plan ii. Coordination with the City, and the RFM conceptual program and design efforts to determine preliminary drainage mitigation requirements iii. Coordination with the pump station for grade relationships b. Deliverables i. Narrative documenting civil drainage considerations for conceptual site plan 3. Assumptions: a. Civil will advance design efforts once the topographic survey is ready. b. Civil will review the construction cost estimates that will be developed by others. c. Roadway profiles are not anticipated at this time, but can be added at a future date d. Utility design is not anticipated at this time, utility zones will be based on assumptions that provide approximate space allocations e. We will attend 4 coordination meetings with the project and City team SPECIAL CONDITIONS This scope of work is based on the June `21 Sub -Area Plan. These off -site improvements efforts will occur during the same schedule as the Bay Street Off -site Improvements, and schedule will last approximately 3 months from receipt of a notice to proceed. This scope also does not include any in -water work along the shoreline below the Mean Higher High Water Line (MHHWL). Any work below the MHHWL along the shoreline will be addressed in a future ASR. Technical coordination will be managed by the lead surveyor or engineer for each discipline. Contract matters will be managed by Andrew Bennett, PE. NOTE: KPFF, Inc. shall perform this work in conformance with the Terms and Conditions attached to and made a part of this contract, as shown on Page 5 of 5 Page 3 of 5 FEE We propose to provide the scope noted above for the following hourly, not to exceed, fees, which are in addition to the fees already authorized for the SK CEC schematic design efforts and Bay Street Improvements efforts. Survey Additional Topographic and Boundary Survey 8,800 Civil Engineering Frederick Avenue: $ 9,700 Waterfront Open Space $14,750 Civil Engineering Subtotal: $ 24,450 KPFF Off -site Improvements ASR Fee: $ 33,250 Offered By (KPFF, Inc.) 1�9 ( i atu for Andrew Bennet Jenifer Clapham, PE - on behalf of Andrew Bennet PE (Print Name/Title) Accepted by (Client) (Signature) (Print Name/Title) NOTE: KPFF, Inc. shall perform this work in conformance with the Terms and Conditions attached to and made a part of this contract, as shown on Page 5 of 5 Page 4 of 5 TERMS AND CONDITIONS 1q)ff KPFF, Inc. ("KPFF") shall perform the services outlined in this agreement pursuant to the stated fee arrangement. 1. Additional Services Should the Scope of Services change from those set forth in the Agreement for Professional Services, the fee for such additional services will be negotiated between Client and KPFF. 2. Limitation of Liability To the greatest extent allowed by law, the aggregate liability of KPFF for any and all injuries, claims, demands, losses, expenses or damages, of whatever kind, arising out of or in any way related to this Agreement or the services provided by KPFF on this project, shall be limited to $50,000 or the total fee received by KPFF pursuant to this Agreement, whichever is greater. Further, no officer, director, shareholder or employee of KPFF shall bear any personal liability to Client for any and all injuries, claims, demands, losses, expenses or damages, of whatever kind or character, arising out of or in any way related to this Agreement or the services provided by KPFF on this project. 3. Mediation All disputes between Client and KPFF arising out of or relating to this Agreement shall be submitted to nonbinding mediation prior to commencement of any other judicial proceeding. 4. Dispute Handling KPFF shall make no claim against Client without first providing Client with a written notice of damages and providing Client thirty (30) days to cure before an action is commenced. The Client shall make no claim either directly or in a third party claim, against KPFF unless the Client has first provided KPFF with a written certification executed by an independent professional currently practicing in the same discipline as KPFF and licensed in the state of the subject project. This certification shall a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to KPFF not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 5. Suspension of Services If Client fails to make payments to KPFF in accordance with this Agreement, such failure shall provide KPFF the option to suspend performance of services under this Agreement upon seven (7) days written notice to Client. In the event of a suspension of services, KPFF shall have no liability for any delays or damages caused because of such suspension. Before resuming services, KPFF shall be paid all sums due prior to suspension and any expenses incurred by KPFF in the interruption and resumption of its services. KPFF's fees for the remaining services and time schedules shall be equitably adjusted. If any invoice is in dispute, Client shall pay under written protest to keep the project on schedule and resolve the payment dispute after substantial completion. 6. Termination This Agreement may be terminated by either party with seven (7) days written notice to the other in the event of a substantial failure of performance by the other party through no fault of the terminating party. If this Agreement is terminated, KPFF shall be paid for services performed to the termination notice date, including reimbursable expenses due. 7. Ownership of Documents The drawings, calculations and specifications are instruments of service and are, and shall remain, the property of KPFF, whether the project for which they are made is executed or not. They are not to be used on other projects or extensions to this project except by agreement in writing. 8. Contract Administration It is understood that KPFF will not provide design and construction review services relating to safety measures of any contractor or subcontractor on the project. Further, it is understood that KPFF will not provide any supervisory services relating to the construction for the project. Any opinions solicited from KPFF relating to any such review or supervisory services shall be considered only as general information and shall not be the basis for any claim against KPFF. 9. No Third Party Beneficiary Nothing in this Agreement shall create a contractual relationship with or a cause of action in favor of any third party against KPFF or Client. 10. No Assignments Neither party to this Agreement shall transfer, sublet or assign any rights under or interest in this Agreement (including but not limited to monies that are due or monies that may be due) without the prior written consent of the other party. 11. Payments KPFF will submit monthly invoices. Payment is due on the date of the invoice and becomes delinquent one month thereafter. A late charge will be added to delinquent amounts at the rate of one -and -one-half percent (1 '/2 %) for each one month of delinquency (or the maximum allowable by law, whichever is lower). NOTE: These Terms and Conditions are only valid if accompanied by KPFF's Agreement for Professional Services (along with any Attachments which may be referenced in the Agreement for Professional Services) shown on 1 of 5. Revised: November 11, 2013 Page 5 of 5 61 Preliminary (10%) Design for SKCEC Off -site Area O, Bay Street, Port Street Plaza, Orchard Street Plaza and the Waterfront Pathway KPG Scope of Work — Amendment #3 9.27.21 Description The City is developing a Master Plan for the Downtown to identify improvements and support redevelopment. This Scope of Work is for a transportation analysis, preliminary layout (10% design) of Bay Street, Port Street Plaza, Orchard Street Plaza, the Waterfront Pathway (shown in orange) and the North of Kitsap Bank off -site area as shown (shown in red) on the Site Scope Delineation exhibit below, dated 09.17.21. The area in red includes a preliminary design for a pump station and associated elements and access/circulation designed by RH2. CITY OF PORT ORCHARD RFM CONTRACT SCOPE DELINEATION RICOJl IVANMILLER 09.17.2021 Purpose The purpose of the preliminary design is to provide a layout for preliminary site planning and engineering design, coordinate with WSDOT, set elevations for multiple proposed developments, and to illustrate how this will fulfill the City's downtown vision in relation to the proposed South Kitsap Community Events Center (SKCEC). Description of Preliminary (10%) Design This work is separated into the following tasks: • Survey and Basemapping (KPFF) • Preliminary Bay Street Layout (horizontal and vertical) (KPFF and KPG) • Bay Streetscape design (KPG and RFM) • Port Plaza site layout concept (KPG and RFM) • Port Plaza preliminary engineering (KPG and KPFF) • Orchard Plaza site layout concept (KPG and RFM) • Orchard Plaza preliminary engineering (KPG and KPFF) • Waterfront Pathway layout (KPG and RFM) • Utilities (KPFF) • Transportation Planning (KPG) KPG's services will include the following: 1. Transportation Planning: Multimodal review including bicycle facilities, transit, ADA and pedestrian facilities, turning movements and requirements for center turn lane or turn pocket lengths, access to parking garages, large truck vehicle access to parcels. 2. Preliminary Street Layout: Sidewalks, on -street parking, crosswalks, curb bulbs, travel lanes, channelization, and pavement treatments for raised roadway areas. 3. Streetscape Design: Layout of city standards, including street illumination, conceptual pavement layout, furnishings, crosswalks, street trees and landscaping. 4. Preliminary Site Design 10% concept site layout for the Port Plaza, Orchard Plaza, and Waterfront Pathway. 5. Presentation Graphics: Illustrative layouts to convey the proposed Preliminary Street Design, Plazas and Waterfront Pathway design, Transportation Planning and Streetscape placemaking elements, and an illustrative photosimulation/perspective to convey streetscape related to the SKCEC building. The graphics will also identify a vision and opportunities. 6. Reviewing City shoreline design requirements and standards, as it relates to impervious surface limitations and landscape planting requirements. Assumptions • KPG will use existing City standards for the Streetscape Layout, including street illumination. • The City will provide KPG the proposed development land uses and proposed new development square footage to support the transportation planning analysis. • Transportation planning analysis will be conducted using existing afternoon peak hour traffic volumes and will not include analysis or forecasts of future travel demand. • RFM/KPFF will provide a preliminary base street plan for the Bay Street layout with KPG coordination. • RFM will provide a preliminary base map for site design for the SKCEC "off -site areas", as shown in orange and red on the above exhibit, including pertinent adjacent improvements, for the conceptual design of Port Street Plaza, Orchard Street Plaza, the Waterfront Pathway and the North of Kitsap Bank site. • The Pump Station design on the North of Kitsap Bank site is already determined by RH2 and will not change during preliminary design. KPG will not provide alternative layouts. • RFM to provide previously developed layouts for the Waterfront Pathway. • KPG will coordinate with KPFF on the circulation within parking areas of the North of Kitsap Bank site. The KPG effort will not include the layout of the parking areas. • KPG will coordinate with KPFF and RFM on site design for the (2) plazas, Waterfront Pathway, and the North of Kitsap Bank site. • KPG will coordinate with KPFF on Preliminary Bay Street Layout. • KPG will coordinate with RFM for presentation graphics. • The KPG scope of work supports inherent management responsibilities, including client, project and internal coordination meetings. • The KPG transportation planning analysis will not include preparation of Intersection Control Evaluations (ICE) or other WSDOT documentation. Additionally, study will not include SEPA evaluation (TIAs) of proposed developments or signal warrant analysis at intersections. • The Waterfront Pathway design will not reflect shoreline analysis and potential mitigation. Shoreline analysis will be conducted by KPFF at a future phase, after which conceptual design along the shoreline may need to be modified. KPG Scope of Work Task 1 Project Coordination 1.1 The Estimated project duration is 6 months. KPG will prepare monthly progress reports for RFM identifying work completed in the previous month, work in progress, upcoming work elements, and reporting of any delays, problems, or additional information needs. These reports will be submitted with the invoices. 1.2 Prepare for and attend coordination meetings with the Design Team, City Staff, and other project Stakeholders, identified by RFM. Meetings will be held over virtual environment (estimate 12 meetings total). Task 1 Deliverables: ■ Monthly progress reports (6 months) ■ Presentation/Working Design materials (electronic copies provided to RFM) Task 2 Transportation Planning 2.1 Review Developer and City, plans and documents, provided by the City. 2.2 Evaluate existing conditions including traffic circulation patterns, crash history, transit routes, parking supply, pedestrian circulation and non -motorized facilities. Collect up to three 2-hour PM peak hour intersection counts, adjust counts to reflect pre -pandemic conditions, and develop a traffic operations model (Synchro 11) to evaluate PM peak hour intersection operations. 2.3 Evaluate land use by estimating trip generation using ITE Trip Generation (10th edition) data to develop with project conditions. Evaluate changes to circulation related to the closure of Oak Avenue for the pedestrian plaza, change of Frederick Avenue to two-way operations, and within the north of Kitsap Bank site. 2.4 Determine intersection channelization and turn lane lengths along corridor and identify cross section to show travel lanes, and pedestrian, parking and bicycle facilities. 2.5 Evaluate pedestrian crossing locations and treatments based on traffic volumes, sight distance, and expected pedestrian crossing volumes. 2.6 Prepare a brief technical memorandum along with graphics that summarizes the analysis and findings of the task. Task z Deliverables: Draft Memo Final Memo ■ Provide a list of items or issues that need to be resolved for final design. Task 3 Preliminary Bay Street Layout 3.1 Provide streetscape design for Bay Street, as shown in orange on the exhibit above, and review and coordination with KPFF. • Identify curb alignment, curbless areas and changes of pavement, crosswalks, bike facilities, driveways, channelization, and signing. Task 3 Deliverables: Draft Street Plan Layout Final Street Plan Layout Provide a list of items or issues that need to be resolved for final design. Task 4 Preliminary Bay Street Streetscape Design 4.1 Review City design documents and confirm any outstanding questions with City. 4.2 Provide preliminary layout for street illumination per proposed City standards for Bay Street, as shown in orange on the exhibit above. 4.3 Provide preliminary site layout for pavement type, street trees, planting areas, site furnishings, and programming opportunities for Bay Street, as shown in orange on the exhibit above. 4.4 Provide presentation graphics including: • One (1) Illustrative layout to convey the proposed Preliminary Street Design, Transportation and Streetscape placemaking elements. • One (1) Illustrative photosimulation/perspective to convey streetscape related to the CEC building by RFM with coordination by KPG. Task 4 Deliverables ■ Draft Street Plan Layout with streetscape elements including conceptual street illumination, plantings, pavement type and scoring. ■ Final Street Plan Layout with streetscape elements including conceptual street illumination, plantings, pavement type and scoring. ■ Provide a list of items or issues that need to be resolved for final design. Task 5 SKCEC off -site areas Preliminary Design 5.1 Review City shoreline design requirements and standards specific to SKCEC off -site areas, including limitations for redevelopment and landscape planting requirements. 5.2 Provide preliminary (10%) Site Design for the Port and Orchard street plazas (2), the Waterfront Pathway, and the North of Kitsap Bank site. • One (1) Illustrative plan graphic including linework showing hardscape and planting areas, vehicular and pedestrian circulation, and urban design elements. • Supporting graphics showing the proposed materials and aesthetics of the preliminary design, including: o Perspective sketches (up to 2) o Urban Design and Planting material palette, with inspirational images Task 5 Deliverables: ■ Summary of shoreline design standards research and how it affects the site layout. ■ Draft Preliminary site design of the (2) plazas, the Waterfront Pathway, and the North of Kitsap Bank site for RFM review and project team coordination. ■ Final (10%) Preliminary site design illustrative site plan of (2) plazas, the Waterfront Pathway, and the North of Kitsap Bank. ■ Supporting graphics EXHIBIT B KPG CONSULTANT COST COMPUTATIONS Client: Rice Ferguson Miller SKCEC Off -site Preliminary (10%) Design KPG PROJECT NUMBER: 20040 Amendment #3 DATE: 9.29.21 $107,396.00 - $77,902.00 $29,494.00 Additional Off -Site Task No. Task Description Labor Hour Estimate Total Hours and Labor Fee Estimate by Task Principal Urban Design Manager Senior Proj Engineer Senior Transportation Planner Projectect Landscape Architect Senior Admin Engineering Technician CAD Technician Transportation Planner Office Admin Landscape Technician 262 186 171 159 135 107 100 107 104 92 95 Hours Fee Assume 6 months for Preliminary (10%) Design Task 1 Project Coordination 1.1 1 Project management and progress reports 12 12 24 $ 2,724.00 1.2 lCoordination meetings 20 6 12 60 98 $ 16,364.00 Task Total 20 6 0 12 72 0 0 0 0 12 0 122 $ 19,088.00 Task 2 Transportation Planning 2.1 Review developer and city plans and documents 4 8 12 $ 1,468.00 2.2 Evaluate existing conditions 12 20 32 $ 3,988.00 2.3 Analyze changes to circulation and traffic operations 8 24 32 $ 3,768.00 2.4 Determine intersection channelization and cross sections 12 12 24 $ 3,156.00 2.5 Evaluate pedestrian crossing locations 8 14 22 $ 2,728.00 2.6 Draft and Final Tech Memo 16 20 36 $ 4,624.00 Task Total 0 0 0 60 0 0 0 0 98 0 0 158 $ 19,732.00 Task 3 Preliminary Street Layout 3.1 Provide street design and coordinate with KPFF 8 2 4 24 8 46 $ 7,104.00 Task Total 8 2 0 4 24 0 0 0 0 0 8 46 $ 7,104.00 Task 4 Preliminary Streetscape Design 4.1 Review City documents 4 2 4 10 $ 1,104.00 4.2 Preliminary Illumination Layout 4 8 2 14 $ 1,698.00 4.3 Preliminary Site Layout 4 4 24 8 40 80 $ 9,688.00 4.4 Presentation graphics 2 2 8 40 52 $ 5,776.00 Task Total 6 6 4 0 36 0 8 10 0 2 84 156 $ 18,266.00 Task 5 SKCEC off -site areas Preliminary Design 5.1 City shoreline design standard review 2 3 8 13 $ 1,306.00 5.2 1 Preliminary (10%) Site Design 20 20 12 100 24 16 140 332 $ 41,900.00 Task Total 20 20 0 12 102 0 0 24 16 3 148 345 $ 43,206.00 Total Labor Hours and Feel 34 1 28 1 4 76 1 234 1 0 8 1 34 1 114 1 5 1 240 1 705 1 $ 107,396.00 Mileage at current IRS rate $ 500.00 Traffic Counts $ 760.00 Reproduction Allowance $ 500.00 Total Reimbursable Expense $ 1,760.00 Total Estimated Budget $ 110,916.00 1'(XaZan &ASS0CIATES,INC. GEOTECHNICAL ENGINEERING • ENVIRONMENTAL ENGINEERING CONSTRUCTION TESTING & INSPECTION September 28, 2021 RICE FERGUS MILLER 275 Fifth Street, Suite 100, Bremerton WA 98337 Attn: Lorie Limson Cook, Architect Email: Llimsoncook&rftnarch.com Cell: 253-988-3702 KA Project No. 102-21024 Krazan Proposal Number: G21061 WAP RE: Change Order #2 Proposed Fill at Plazas and Bay Street Bay Street between Robert Geiger Street and Frederick Avenue Port Orchard, WA Dear Ms. Cook, It has come to our attention that the city of Port Orchard, WA wishes to extend the off -site schematic design to additional area around the Kitsap Bank site. Doing so will require further geotechnical investigation in the added area. Namely, we will need to conduct two (2) soil borings in the extended area. The soil borings would likely be advanced by a truck -mounted drilling rig. The soil borings would be advanced to a depth of approximately twenty (20) below the existing ground surface (bgs) or to refusal on sound bearing strata, whichever occurs first. Soil samples would be obtained from the borings at two and one half (2.5) to five (5) foot intervals with a split -spoon sampler using the Standard Penetration Test. Samples of the materials encountered in the geotechnical borings will be collected for appropriate laboratory testing to determine the engineering characteristics of the site soils. All field work will be performed under the supervision of a Krazan engineer or geologist. The soil borings will be logged in the field and subsurface samples will be collected, sealed in plastic bags, and transported to our laboratory for evaluation. An addendum letter will be prepared documenting our findings. We anticipate submitting our letter to you within 15 working days of the completion of our subsurface investigation. The fieldwork would commence as soon as possible upon receiving your authorization to proceed, upon obtaining utility clearances, and based on the availability of the subcontracted equipment The additional geotechnical services will exceed our current Consultant Services Agreement, dated July 30, 2021, and therefore will require an approval. A detailed breakdown of this change order is provided in the follow table. 1230 Finn Hill Road NW, Suite A • Poulsbo, WA 98370 • (360) 598-2126 • Fax (360) 598-2127 With Offices Serving the Western United States KA Project No. 102-21024 September 28, 2021 Paee No. 2 If you have any questions regarding this change order, please do not hesitate to contact us at (360) 598- 2126. DESCRIPTION UNITS RATE COST 1 RF Original Contract (T&M) $29,980.00 Ame Field Engineer/Geologist 10 $95.00 $950.00 Project Engineer 10 $95.00 $950.00 Senior Geotech Engineer 4 $135.00 $540.00 Senior Field Geologist 2 $125.00 $250.00 Project Management 1 $105.00 $105.00 Project Admin 1 $55.00 $55.00 Moisture Content 8 $25.00 $200.00 Sieve Analysis 4 $125.00 $500.00 Atterberg Limits 2 $150.00 $300.00 Subcontractor: Drilling (8 hrs max) 1 $4,150.00 $4,150.00 Subcontractor: Traffic Control (8 hrs max) 1 $1,350.00 $1,350.00 Subcontractor: Private Locate (EM and GPR) 1 $900.00 $900.00 RFC CHANGE ORDER TOTAL: $10,250.00 Am, PREVIOUSLY SUBMITTED CHANGE ORDER TOTAL (CO #1): $1,850.00 RR REVISED PROJECT TOTAL: Am $42,080.00 Note: The above estimate is a time and materials -based cost, not -to -exceed without prior authorization. Due to the fluctuations in the subcontractor costs, the estimate is valid only for 30 days. Drill cuttings disposal is included for non -contaminated soils only. RICE FERGUS MILLER KRAZAN & ASSOCIATES, INC. Signature Date Signature Date Name Title Name Title IPO ndment 1 A PO =ndment 3 ✓1 PO endment 2 Krazan & Associates, Inc. Offices Serving the Western United States r ti r Zap7 RFM t w �; caw �.► PENDING RH2 CONTRACT LIFTSTATION INNER 1. � -vw- ` �[ It Aj - Rob•ert-Ge-i -St � r r � 1 - _ �fit, rr '�_ • , �� ' voff .rfin/+f rif If c nano ■ K-_lu CITY OF PORT ORCHARD Authorization for Amendment No. 3 Date: October 12.2021 Project: Contract / Job # South Kitsap Community Events Center (SKCEC) C066-20 Contractor: Rice Fergus Miller, Inc. The City has requested an expanded area for the site design of the off -site zone that surrounds the SKCEC parcel, at 619 Bay Street. The expanded scope of work includes the area north of the Kitsap Bank building, between Orchard Ave and Frederick Ave. Contract History Amount Sales Tax Total Date Appvd by Original Contract $400,000.00 $0.00 $400,000.00 Council Amendment 1 $210,943.00 $0.00 $210,943.00 Council Amendment 2 $2,672.00 $0.00 $2,672.00 DCD Director Amendment 3 $109,153.281 $0.00 $109,153.281 Council Total Contract $722,768.28 $0.00 $722,768.28 r information above and certify that to the best of my knowledge descriptions and costs are i .ce. Contractor Approval Signature Steve Rice, Princir Printed Name & Title Change Orders that do not exceed 10%, with a maximum of $50,000, of either legally authorized budget limit or contract amount established by City Council can be approved by the Public Works Director. Change Orders that do not exceed 10%, with a maximum of $100,000, of either legally authorized budget limit or contract amount established by City Council are to be approved by the Mayor. Change Orders over $100,000 or exceed a total of 10% require Council Action. Mayor ROBERTPUTAANSUU Printed Name Approved. Council Approval Date