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039-18 - BHC Consultants LLC - ContractCITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT THIS Agreement is made effective as of the 26�h day of June 2018• by and between the City of Port Orchard, a municipal corporation, organized under the laws of the State of Washington, whose address is: CITY OF PORT ORCHARD, WASHINGTON (hereinafter the "CITY") 216 Prospect Street Port Orchard, Washington 98366 Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029 And BHC Consultants LLC, a Corporation, organized under the laws of the State of Washington, doing business at: BHC Consultants LLC (hereinafter the "CONSULTANT") 1601 Fifth Avenue, Suite 500 Seattle, WA 98101 Contact: Charlie Dougherty, P.E. Phone: 206.505.3400 Fax: 206.505.3406 for professional services in connection with the following Project: 2018-2020 Well No. 13 Final Ad Ready Design, Permitting, Bid Support and Construction Administration Services TERMS AND CONDITIONS 1. Services by Consultant. A. Consultant shall perform the services described in the Scope of Work attached to this Agreement as Exhibits "A, A-1, A-2, A-3, B and C." The services performed by the Consultant shall not exceed the Scope of Work without prior written authorization from the City. B. The City may from time to time require changes or modifications in the Scope of Work. Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the parties and incorporated in written amendments to the Agreement. 2. Schedule of Work. A. Consultant shall perform the services described in the Scope of Work in accordance with the Tasks identified within Exhibits "A, A-1, A-2, A-3, B and C" and the Terms of this Agreement. If delays beyond Consultant's reasonable control occur, the parties will negotiate in good faith to determine whether an extension is appropriate. B. Consultant is authorized to proceed with services upon receipt of a written Notice to Proceed. City of Port Orchard and BHC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 Lighthouse Rev 3/16/2016 1 of 8 3. Terms. This Agreement shall commence on June 26, 2018 ("Commencement Date") and shall terminate July 31, 2020 unless extended or terminated in writing as provided herein. 4. Compensation. ❑ LUMP SUM. Compensation for these services shall be a Lump Sum of $ X TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed $917,910.00 without written authorization and will be based on the list of billing rates and reimbursable expenses attached hereto as Exhibit "C." ❑ TIME AND MATERIALS. Compensation for these services shall be on a time and material basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit cc " ❑ OTHER. 5. Payment. A. Consultant shall maintain time and expense records and provide them to the City monthly after services have been performed, along with monthly invoices in a format acceptable to the City for work performed to the date of the invoice. B. All invoices shall be paid by City warrant within sixty (60) days of receipt of a proper invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in dispute, and the parties shall immediately make every effort to settle the disputed portion. C. Consultant shall keep cost records and accounts pertaining to this Agreement available for inspection by City representatives for three (3) years after final payment unless a longer period is required by a third -party agreement. Copies shall be made available on request. D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall comply with all federal and state laws applicable to independent contractors, including, but not limited to, the maintenance of a separate set of books and records that reflect all items of income and expenses of the Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by law, to show that the services performed by the Consultant under this Agreement shall not give rise to an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial Insurance. E. If the services rendered do not meet the requirements of the Agreement, Consultant will correct or modify the work to comply with the Agreement. City may withhold payment for such work until the work meets the requirements of the Agreement. 6. Discrimination and Compliance with Laws A. Consultant agrees not to discriminate against any employee or applicant for employment or any other person in the performance of this Agreement because of race, creed, color, national origin, City of Port Orchard and BHC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 Lighthouse Rev 3/16/2016 2of8 marital status, sex, age, disability, or other circumstance prohibited by federal, state, or local law or ordinance, except for a bona fide occupational qualification. B. Even though the Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right inspection to secure the satisfactory completion thereof. The Consultant agrees to comply with all federal, state and municipal laws, rules and regulations that are now effective or become applicable within the terms of this Agreement to the Consultant's business, equipment and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. C. Consultant shall obtain a City of Port Orchard business license prior to receipt of written Notice to Proceed. D. Violation of this Paragraph 6 shall be a material breach of this Agreement and grounds for cancellation, termination, or suspension of the Agreement by City, in whole or in part, and may result in ineligibility for further work for City. 7. Relationship of Parties. The parties intend that an independent contractor -client relationship will be created by this Agreement. As the Consultant is customarily engaged in an independently established trade which encompasses the specific service provided to the City hereunder, no agent, employee, representative or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent, representative or sub -consultant of the City. In the performance of the work, the Consultant is an independent contractor with the ability to control and direct the performance and details of the work, the City being interested only in the results obtained under this Agreement. None of the benefits provided by the City to its employees including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives or sub - consultants of the Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents, employees, representatives and sub -consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work that the Consultant performs hereunder. 8. Suspension and Termination of Agreement A. Termination without cause. This Agreement may be terminated by the City at any time for public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment for the benefit of creditors. B. Termination with cause. The Agreement may be terminated upon the default of the Consultant and the failure of the Consultant to cure such default within a reasonable time after receiving written notice of the default. C. Rights Upon Termination. 1. With or Without Cause. Upon termination for any reason, all finished or unfinished documents, reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to City, and Consultant shall be entitled to just and equitable compensation for any satisfactory work completed prior to the date of termination, not to exceed the total compensation set forth herein. Consultant shall not be entitled to any reallocation of City of Port Orchard and BHC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 Lighthouse Rev 3/16/2016 3 of 8 cost, profit or overhead. Consultant shall not in any event be entitled to anticipated profit on work not performed because of such termination. Consultant shall use its best efforts to minimize the compensation payable under this Agreement in the event of such termination. Upon termination, the City may take over the work and prosecute the same to completion, by contract or otherwise. 2. Default. If the Agreement is terminated for default, the Consultant shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. D. Suspension. The City may suspend this Agreement, at its sole discretion. Any reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable expenses, and shall be subject to verification. The Consultant shall resume performance of services under this Agreement without delay when the suspension period ends. E. Notice of Termination or Suspension. If delivered to the Consultant in person, termination shall be effective immediately upon the Consultant's receipt of the City's written notice or such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be given to the Consultant in writing upon one week's advance notice to Consultant. Such notice shall indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the address set forth in Section 15 herein. 9. Standard of Care. Consultant represents and warrants that it has the requisite training, skill and experience necessary to provide the services under this agreement and is appropriately accredited and licensed by all applicable agencies and governmental entities. Services provided by Consultant under this agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing in similar circumstances. 10. Ownership of Work Product. A. All data, materials, reports, memoranda, and other documents developed under this Agreement whether finished or not shall become the property of City, shall be forwarded to City at its request and may be used by City as it sees fit. Upon termination of this agreement pursuant to paragraph 8 above, all finished or unfinished documents, reports, or other material or work of the Consultant pursuant to this Agreement shall be submitted to City. Any reuse or modification of such documents, reports or other material or work of the Consultant for purposes other than those intended by the Consultant in its scope of services shall be at the City's risk and without liability to the Consultant. B. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, the Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. The Consultant is permitted to disclose any such information to the extent required by law, subpoena or other court order. City of Port Orchard and BHC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 Lighthouse Rev 3/16/2016 4of8 11. Work Performed at the Consultant's Risk. The Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents and sub -consultants in the performance of the work hereunder, and shall utilize all protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the Consultant shall be responsible for any loss or damage to materials, tools, or other articles used or held by the Consultant for use in connection with the work. 12. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including reasonable attorneys' fees, to the extent caused by the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries or damages caused by the sole negligence of the City. This Agreement is Subject to RCW 4.24.115. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and Volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. The provisions of this section shall survive the expiration or termination of this Agreement. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. 13. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 or a substitute form providing equivalent liability coverage and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named by endorsement as an additional insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. City of Port Orchard and BHC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 Lighthouse Rev 3/16/2016 5of8 Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. 4. Employer's Liability each accident $1,000,000, Employer's Liability Disease each employee $1,000,000, and Employer's Liability Disease — Policy Limit $1,000,000. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City will not waive its right to subrogation against the Consultant. The Consultant's insurance shall be endorsed acknowledging that the City will not waive their right to subrogation. The Consultant's insurance shall be endorse to waive the right of subrogation against the City, or any self-insurance, or insurance pool coverage maintained by the City. 4. If any coverage is written on a "claims made" basis, then a minimum of a three (3) year extended reporting period shall be included with the claims made policy, and proof of this extended reporting period provided to the City. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. City of Port Orchard and BKC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 Lighthouse Rev 3/16/2016 6of8 14. Assigning or Subcontracting. Consultant shall not assign, transfer, subcontract or encumber any rights, duties, or interests accruing from this Agreement without the express prior written consent of the City, which consent may be withheld in the sole discretion of the City. 15. Notice. Any notices required to be given by the City to Consultant or by Consultant to the City shall be in writing and delivered to the parties at the following addresses: Robert Putaansuu Mayor 216 Prospect Street Port Orchard, WA 98366 Phone: 360.876.4407 Fax: 360.895.9029 CONSULTANT BHC Consultants LLC Ron Dorn, P.E. 1601 Fifth Avenue, Suite 500 Seattle, WA 98101 Phone: 206.505.3400 Fax: 206.505.3406 16. Resolution of Disputes and Governing Law. A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise between the parties relative to the actual services provided or to the sufficiency of the performance hereunder. B. If any dispute arises between the City and the Consultant under any of the provisions of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if the Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington. C. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorney's fees from the other party. 17. General Provisions. A. Non -waiver of Breach. The failure of either party to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein contained in one or more instances, shall not be construed to be a waiver or relinquishment ,of said covenants, agreements, or options, and the same shall be in full force and effect. B. Modification. No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Consultant. C. Severability. The provisions of this Agreement are declared to be severable. If any provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or City of Port Orchard and BHC Consultants LLC Public Works Project No. PW2018-011 Professional Service Agreement Contract No. C039-18 7of8 Lighthouse Rev 3/16/2016 unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other provision. D. Entire Agreement. The written provisions of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner whatsoever, the Agreement or the Agreement documents. The entire agreement between the parties with respect to the subject matter hereunder is contained in this Agreement and the Exhibits attached hereto, which may or may not have been dated prior to the execution of this Agreement. All of the above documents are hereby made a part of this Agreement and form the Agreement document as fully as if the same were set forth herein. Should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, then this Agreement shall prevail. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth above. CITY OF PORT ORCHARD, WASHINGTON By: Robert PutaaAsuu Mayor Date: lQ )- 0 0 Attest: By: Brandy inearson, CMC City Clerk APPROVED AS TO FORM: By: 1 i Cates �a�WUWnnq City Attorney o� QpRT ORC!.,,�� .`�� EtPaRgj'.` ''�• `••GO tp,A �(b .,,TFtOF tWP,V����,. City of Port Orchard and BHC Consultants LLC Public 4Norks Project No. PIT2018-011 Professional Service Agreement Contract No. C039-18 CONSULTANT By: Name: Ron Dorn, P.E. Title: President Date: CP ?0 U1 8 of 8 Lighthouse Rev 3/16/2016 EXHIBIT A Exhibit A Scope of Work City of Port Orchard Well 13 Design and Construction Management Services Statement of Understanding This Scope of Work is based on BHC Consultants' (Consultant) understanding of the City of Port Orchard's (City) needs and requirements for the Well 13 Design and Construction Management Services project (Project). The completed Project will consist of the following elements: • Well 13 Drilling, Water Treatment and Site Improvements. • Transmission Main/PRV Stations. • Maple Avenue Improvements. • PRV Stations. • Construction Management Services. Well No. 13 will serve as a major source of water supply for the City's future. Locating the well adjacent to the Sedgwick Reservoir will allow the City to directly fill the 390 Zone reservoirs, while gravity feeding the 260 Zone through a series of new pressure reducing valve (PRV) stations that will interconnect the adjacent pressure zones. The water transmission main will be constructed above the ravine along the east side of Blackjack Creek, paralleling an existing pipeline, from the south end of the Knights of Pythias Cemetery to a connection point at the Bethel Avenue/Maple Avenue intersection. The transmission main is required to provide additional water conveyance capacity. Due to the unstable nature of sections of the pipeline route, both ravine stabilization and relocation of Maple Avenue near Well No. 6 will be required. The new well will be drilled into the deep aquifer, nominally 1,000 ft. below sea level. In parallel with this Project, the City is also working with the Department of Ecology (DOE) to obtain water rights for the new well by including Well No. 13 as an additional point of withdrawal for Well Nos. 6, 7 and 10, allowing these existing wells to be converted to observation and emergency backup wells. Removal of these shallow aquifer wells from service is anticipated to improve base flow recharge to area streams. In addition, the City has also submitted an application to DOE to transfer a pending water right request from Well No, 10 to Well No. 13 to secure additional quantity of water supply. During the previous phase of the project, much of the cultural resource investigations, surveying, and geotechnical investigations were conducted. Preliminary stormwater management design and SEPA documents for the Well 13 site were completed. Draft technical specifications and modified City front end documents for drilling Well 13 were previously prepared by Robinson Noble under an independent contract. This Scope of Work includes finalization of Well 13 drilling technical specifications; permitting, including completion of environmental studies, stormwater management design, and SEPA documents for the transmission main and Maple Avenue improvements; and overall Project preliminary design, final design, and construction administration/construction management services, The facilities will be designed in accordance with the requirements of the Washington State Department of Health (DOH), City standards, applicable noise ordinances, and the Washington Administrative Code (WAC). The Project design will include the following elements: ■ Well 13 Site o Pump, wellhouse, and site design, with assumed well capacity of 1,000 gpm, o Well 13 water treatment facility, assumed to include hydrogen sulfide and/or metals removal, fluoridation and chlorination. o All structures shall be designed to conform to the 2015 IBC including City Amendments. June 19, 2018 Page 1 of 10 o Instrumentation and Controls. New equipment shall be consistent with similar City equipment. o New fencing around site. o New standby power generator -set and sound attenuating enclosure, in conformance with applicable noise requirements. New generator -set shall be Cummins, pre -selected by City. Enclosure shall be manufacturer standard, and shall provide access to areas of typical maintenance without requiring removal of enclosure. o Pigtail for portable standby power generator -set. o New magnetic flow meter, Manufacturer to be Siemens, Krohne, or City -approved equivalent. o Site lighting. All lights shall be LED. Maple Avenue Relocation o Anticipated stormwater collection system to include ditches and storm drain pipe, system(s) for basic water quality treatment, flow control facility for discharging stormwater into existing downstream system(s), and potential dispersion of stormwater in the fire truck turnaround area. o Stormwater facilities may be located on the former Well No. 6 site or within the right-of-way. The storm drainage system is assumed to connect in one of two places: (1) the existing outlet to Blackjack Creek, located near Kentucky Fried Chicken at the intersection of Bay Street and Maple Avenue; or (2) the existing 24-inch storm drain pipe in Bay Street/Bethel Road. In-depth review and stormwater modeling analysis of the stormwater system in Bay Street/Bethel Road is not included in this scope of work. Water Transmission Main o 12" ductile iron pipeline, approximately 3,200-feet in length. Ravine Stabilization o 260-foot long soldier pile wall is proposed to address observed sloughing into Blackjack Creek ravine. PRV Stations o A total of 3 PRV stations are anticipated. Final location to be determined in consultation with the City using hydraulic model. Work scope and products are detailed in the following section, and include: ■ Well 13 drilling specifications and well driller procurement assistance. ■ Well 13 Well Construction and Testing Report, ■ Topographic survey for two PRV stations (all other survey complete). ■ Wetland/waterway Critical Areas and Biological Assessment Reports (transmission main corridor). ■ Final Geotechnical Report (draft report previously submitted). ■ Preliminary Design Memorandum. ■ SEPA Checklist and supporting documentation for Water Transmission Main and Maple Avenue Relocation. ■ 60% Design and Final Design Plans and Specifications for City review. ■ Construction Period Services. Scope of Services The work tasks include five components, as applicable: 1) Receivables: elements that will be provided by the City. 2) Work Tasks: tasks that will be completed by the Consultant. 3) Deliverables: the finished product that will be delivered to the City via electronic copy and hard copy. 4) Assumptions: assumptions used to develop each Work Task. 5) Meetings: Consultant team will work to minimize attendees at meetings. Meetings with City staff will be conducted at the City's offices. Task 1— Project Management Receivables: ■ Comments on Scope of Work and Project Schedule. ■ Invoice format. June 19, 2018 Page 2 of 10 Work Tasks: 1.1 Coordination with City: Coordinate with City staff by phone at least every two (2) weeks. 1.2 Status Reports: Provide monthly status reports, monthly schedule updates and invoices. 1.3 Project Team Coordination: Coordinate with project team on weekly basis to review current and upcoming tasks, deliverables and coordination efforts. Deliverables: ■ Monthly status reports with invoices and updated monthly schedule (Adobe pdf format). Assumptions: ■ Project duration of 24 months. Meetings: ■ One (1) scoping meeting. Task 2 —Well 13 Drilling Receivables: ■ Written review comments of site plan and Technical Specifications for drilling of Well 13. Front end documents to be provided by City. ■ Written review comments of drilling plan and well design. ■ Written review comments of Well 13 Construction and Testing Report. Work Tasks: Hydrogeological Services are described in greater detail in Exhibit A-1, Robinson Noble Inc's scope of work for the Well 13 Project, 2.1 Preparation of Bid Documents for Site Clearing and Well Driller (R&N Task A-1) ■ Consultant to provide site plan drawing for City's use in procuring Contractor for site clearing and site preparation. ■ Consultant to review and finalize technical specification for 20-inch well completion, for City's use in procuring well driller services, ■ Consultant to prepare Opinion of Probable Construction Cost (OPCC) for the well driller contract. ■ Consultant to assist the City in well driller selection. ■ Consultant to attend post -bid kickoff meeting with selected well driller. 2.2 Hydroge000gic Support During Drilling (R&N Task A-2) ■ Phase 1: Well driller to drill a small -bore test/pilot hole to 1,500 feet, with drilling assumed to occur on a 24 hours/day schedule. Hydrogeologist to provide observation, sample collection, coordination and geophysical logging. ■ Phase 2: Well driller to ream pilot hole, install 20-inch casing and well completion. Hydrogeologist to observe reaming, casing placement and sealing, and well completion. 2.3 Analysis of Findings; Design of Well 13 (R&N Task A-3) ■ Perform geophysical logging, and define the drilling plan and well and screen design for the production well drilling. 2.4 Completion and Development of Well 13 (R&N Task A-4) ■ Inspect the screen assembly, and provide observation during installation, Limited onsite observation will be performed during well development. 2.5 Testing and Analysis of Well 13 (R&N Task A-5) ■ Develop the test design for the step test and constant rate test, provide onsite direction and observation, conduct water quality testing and water -level information (Well 13 and observation wells), and establish reasonable well production capacity. June 19, 2018 Page 3 of 10 2.6 Report for Drilling and Testing of Well 13 (R&N Task A-6) ■ Prepare the Well 13 Construction and Testing Report for use in WDOH and WDOE review. 2.7 Water Rights Processing (R&N Task B-1) ■ Provide assistance to the City in presentation of Well 13 results to WDOE, including coordination meetings, technical discussions and support as required. 2.8 Quality Assurance/Quality Control (QA/QC): ■ Perform QA/QC review of work products generated during the well drilling and development process. Deliverables: ■ Well 13 site plan, for City bidding. • Well driller technical specifications, final (PDF), for City bidding. ■ OPCC for well driller contract. • Drilling plan and well design. • Well 13 Construction and Testing Report, draft and final. ■ One (1) electronic copy (Adobe pdf format) of agenda and draft and final minutes for all Meetings. • Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of each Draft and Final Preliminary Engineering Report. Assumptions: ■ Consultant shall provide Technical Specification for well driller procurement. ■ City will be responsible for the process to incorporate Technical Specification into a City -developed Request For Bidders to procure a well driller for Well 13, using City front end documents. Meetings: ■ Two (2) Meetings at City offices for technical specification review and well driller kick-off meeting; description of Meetings is included in individual Work Tasks above. Task 3 — Preliminary Design Receivables: ■ Written review comments to Draft reports and 30 percent design. Work Tasks: 3.1 Kickoff Meeting, Site Visit, and Data Collection: ■ Submit list of Data Collection Needs prior to initial meeting. ■ Prepare agenda for Kickoff Meeting and Site Visit (both occur on the same day). ■ Attend Kickoff Meeting and Site Visit. ■ Collect, review, and discuss data provided by the City. ■ Prepare and submit Draft and Final Kickoff Meeting minutes. 3.2 Environmental Services: ■ Coordinate with Landau Associates to prepare report for previously performed Wetland/Waterway Critical Areas and Biological Assessment fieldwork included in Exhibit A-2. 3.3 Geotechnical Services ■ Coordinate with N.L. Olson & Associates to perform geotechnical services included in Exhibit A-3. 3.4 Preliminary Engineering Report: ■ Develop a Preliminary Engineering Report that will provide Basis of Design details for the Project and include the following: i. Brief summary of work performed to date for the previous project. ii. Review and confirmation of preliminary Well 13 site layout prepared for July 2017 permit submittals. iii. Hydraulic analysis, based on best estimate of Well 13 capacity. Final Well 13 operating characteristics will not be known until the well has been drilled and pump tested. June 19, 2018 Page 4 of 10 iv. Water treatment layout including hydrogen sulfide and/or metals removal, fluoridation and chlorination. V. Generator set sizing and selection. vi. Transmission Main alignment plans through existing City easement along the east edge of Blackjack Creek. vii. Revised alignment of Maple Avenue south of the Well 6 site, away from the edge of Blackjack Creek ravine. viii. Identification and preliminary design of up to three (3) PRV stations, with one PRV station occurring at the Melcher Pump Station. ix. Well 6 Decommissioning strategy. X. Environmental and permitting requirements summary. A. Preliminary 30 percent level design drawings including: 1, Well 13 site plans identifying location and layout of facilities, 2, Transmission Main alignment plans. 3. Maple Avenue Improvements 4. PRV Stations xii. Preliminary construction sequence. xiii. Preliminary specifications table of contents. xiv. Preliminary project schedule for design and construction. xv. Opinion of probable construction cost for the project, based on 30 percent level design. xvi. City comments on the Draft Report will be addressed and the Final Report submitted for record. xvii. One (1) Meeting with City to discuss Draft Preliminary Engineering Report. ■ Perform a QA/QC review of the Preliminary Engineering Report and 30 percent design level drawings. QA/QC reviews will be performed by the project manager and a senior or principal level engineer not directly involved in the design efforts. Deliverables: ■ Base maps, in AutoCAD Release 2016 format. ■ Geotechnical Engineering Report, final (PDF). ■ Wetland and Waterway Delineation Report, Transmission Main corridor, draft and final (PDF). ■ One (1) electronic copy (Adobe pdf format) of agenda and draft and final minutes for all Meetings. ■ Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of Draft and Final Preliminary Engineering Report. Assumptions: ■ None. Meetings: ■ Four (4) Meetings/Site Visits, including up to two (2) Consultants, are allocated to support Work Tasks identified in Task 3, inclusive of Meetings identified in individual Work Tasks above. Task 4 — Permitting Assistance/Stormwater Management Receivables: ■ Written review comments on draft permit documents (JARPA, SEPA, LDAP) prepared by the Consultant. ■ Written review comments on preliminary site plan drawings. ■ Written review comments on draft, Issued For Permit, and final Stormwater Site Plan (Drainage Report). June 19, 2018 Page 5 of 10 Work Tasks: 4,1 Permitting: ■ Coordinate with Landau Associates to perform permitting services included in Exhibit A-2. ■ Prepare Joint Aquatic Resources Permit Application (JARPA) for construction activity that will occur for the Transmission Main pipeline and Maple Avenue Relocation. Forms suitable for JARPA will be suitable for submittal to City for critical areas and Shoreline Master Program permitting. ■ SEPA Checklist(s): Prepare the SEPA checklist(s) for the Transmission Main/Maple Avenue Relocation and submit to City for review. 4.2 Stormwater Management, Maple Avenue Realignment: ■ Prepare brief technical memorandum outlining development requirements, including stormwater modeling to conceptually size stormwater features. Prepare preliminary site plan drawings for the Maple Avenue Realignment, showing proposed stormwater improvements and stormwater management features. Submit to City for review and comment, followed by pre -application meeting with City. ■ Perform hydrologic and hydraulic modeling on proposed site conditions to establish, size and design stormwater flow control, water quality treatment, and LID BMPs (where appropriate). ■ Prepare Stormwater Site Plan (Drainage Report) for the Maple Avenue Realignment in draft, Issued For Permit, and final form following City review. ■ Prepare Land Disturbing Activity Permit (LDAP) for the Maple Avenue Realignment in draft, Issued For Permit, and final form following City review. Deliverables: ■ JARPA permit. ■ SEPA Checklist documents. ■ Stormwater Site Plan (Drainage Report). ■ LDAP permit. Assumptions: ■ Permits and supporting documentation required for the Well 13 site were completed by the Consultant in July 2017. It is assumed that no further permitting activity will be required for the Well 13 site. ■ Permit services for the transmission main pipeline will be required, as described in this section. ■ It is assumed that no public outreach services will be needed. Meetings: ■ Four meetings with City staff are assumed. Additional coordination with City staff is assumed to be email and/or teleconference. Task 5 — Final Design Receivables: ■ Written review comments for 60 Percent Design Submittal and Final Construction Bid documents. Work Tasks: The anticipated List of Drawings required for the Project are attached as Exhibit B. 5,1 60 Percent Design Submittal: ■ Prepare 60 percent design level plans and specifications. ■ Prepare 60 percent design level opinion of probable construction cost, ■ Prepare updated project schedule for the design and construction. ■ Submit 60 Percent Design Submittal including plans, specifications, opinion of probable construction costs estimate, and schedule to City for review. ■ One (1) Site Visit assumed for preparation of 60 Percent Design Submittal. ■ One (1) Meeting with City to review 60 Percent Design Submittal review comments. June 19, 2018 Page 6 of 10 5.3 Final Construction Bid Documents: • Address 60 Percent Design Submittal City review comments, ■ Prepare and submit a Record of Comment to clearly address the resolution to each City review comment. ■ Prepare construction bid level plans and specifications. ■ Prepare final opinion of probable construction cost. ■ Prepare updated project schedule for the design and construction. ■ Submit electronic copy of the Final Construction Bid Documents prior to engineer's signature to the City for final review, comment and/or acceptance. • Submit Final Construction Bid Documents (stamped and signed) including plans, specifications, opinion of probable construction costs estimate, and schedule to City. 5A Quality Assurance/Quality Control (QA/QC): ■ Perform a QA/QC review of the 60 percent and final design submittals. ■ QA/QC reviews will be performed by the project manager and a senior or principal level engineer not directly involved in the design efforts. 5.5 Assistance During Bidding: ■ Prebid meeting. ■ Respond to up to four (4) requests for information (RFIs). ■ Assist City in preparing up to two (2) addenda, Deliverables: ■ Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of 60 Percent Design Submittal. ■ One (1) electronic copy (Adobe pdf format) of 60 Percent Design Submittal Record of Comment. ■ Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of Final Construction Bid Documents. • One (1) electronic copy (Adobe pdf format) of minutes for Meetings as necessary. ■ One (1) electronic copy (Adobe pdf format) of Legal Description, if needed. ■ One (1) electronic copy (Adobe pdf format) of all RFIs and addenda. Assumptions: ■ Project specifications will be Construction Specifications Institute (CSI) format. ■ Drawings will be prepared full size (22" x 34") using AutoCAD Release 2016. ■ Hard copy drawings for the 60 percent submittal will be provided in half size (11 "x17"), ■ Hard copy drawings for the final bid level submittal will be provided in full size (2704"). • Site plans for the project will be based on a full size scale of 1 "=10'. ■ Plan and profile drawings for transmission main will use a full size scale of 1 "=20'. • Plan and details generated for the Well 13 site, PRV stations and transmission main improvements may use other scales as needed. ■ Meeting with City to review 60 percent submittal comments will occur within three (3) weeks of City submittal receipt. ■ Contractor copies of Final Construction Bid Documents are not included. Meetings: ■ Three (3) Meeting/Site Visits including two (2) Consultant is allocated to support Work Tasks identified in Task 5; description of Meetings is included in individual Work Tasks above. June 19, 2018 Page 7 of 10 Task 6 — Engineering Services During Construction Receivables: ■ Contractor submittals, requests for information (RFIs), and change order requests. Work Tasks: 6.1 Consultant shall attend pre -construction meeting. 6.2 Consultant shall provide technical review and response: ■ Address RFIs. Respond in writing to up to 30 RFIs, ■ Review Technical Submittals: Review and respond to up to 30 submittals. ■ Change Orders: i. Assist the City in reviewing and preparing change orders. ii. As the day-to-day construction manager, the City will have the primary role of preparing and reviewing change orders. BHC will provide technical assistance to the City for the preparation of change orders and will review change order requests prepared by the Contractor 6.3 Observation, site visits and Construction Meetings, including travel time, are estimated by team members broken out per the following: ■ Periodic Observation/Construction Meetings: A total of up to twenty (20) days of observation and Construction Meetings to be pooled between the Project Manager, Project Engineer and Construction Engineer, assuming 8 hours per day, including travel time, as requested by the City. ■ Structural Observation: Up to four (4) 8-hour site visits including travel time. ■ Electrical Observation: Up to four (4) 8-hour site visits, including travel time. 6.4 Archaeological Monitoring. ■ ASM Affiliates will provide archaeological monitoring services for the project as On -Call Services, to be billed on a time -and -materials basis at ASM's standard rates. 6.5 Construction meetings. ■ Included in Task 6.3. 6.6 Well 13 and WTP Startup and Testing. ■ Develop startup and testing checklist. ■ On -site consultation for start-up and testing to verify and document that the systems are functioning as intended, check input/output signals, check normal, automatic, and manual operation of all equipment and alarm systems, It is assumed that City's programmer and Contractor's controls system integrator will be on -site for start-up and testing. On -site consultation includes 16 hours for mechanical engineer, 16 hours for electrical/controls engineer, and 8 hours for a senior engineer, including travel time. 6.7 Punch List. ■ Mechanical and electrical engineers to attend 8-hour site visit, including travel time for punch list preparation. Draft punch list will be delivered to City for final review and submission to the Contractor. 6.8 Record Drawings. ■ Prepare Record Drawings based on Contractors field mark ups. 6.9 Operations and Maintenance Manual. ■ Prepare Operations and Maintenance manual summarizing all major components and operation modes. Deliverables: ■ Responses to RFIs and submittals. ■ Documents pertaining to Change Orders. ■ Digital files with field reports, photos, and other pertinent field documentation. ■ Start-up and testing checklist, ■ Draft punch list. ■ One (1) hard copy and one (1) electronic copy (Adobe PDF format) of Record Drawings. ■ One (1) hard copy and one (1) electronic copy (Adobe PDF format) of operations and maintenance manual. June 19, 2018 Page 8 of 10 Assumptions: ■ Total construction period, including startup and testing, assumed to be 10 months. ■ The City will perform the Project Manager/Construction Manager role for this project. The City will be responsible for administering the contract and ensuring the contractor is providing the correct and timely documentation required by the contract documents. ■ The Archaeological Monitoring Plan (ASM Affiliates, June 2015) recommended an archaeological monitor be present during all ground -disturbing activity for the Transmission Main and Maple Avenue Realignment. The City has elected to utilize archaeological monitoring on an as -needed basis. ■ Startup and testing will occur in 1-day increments to minimize travel time. ■ Inspection services not specifically defined in the Scope of Work are excluded. ■ Daily observation services are excluded. ■ Materials testing is excluded. ■ This scope of work describes areas of support commonly associated with construction management, observation and administration support. The budgets presented in the fee estimate are averages for similar projects and are based on the construction and administration times noted in these Contract Documents. The contractor's experience and level of performance can substantially impact the effort required for these tasks, and the required effort may exceed the estimated budget amount. BHC will monitor the budget and immediately notify the City if added budget will be needed. Meetings: ■ Thirty (30) meetings/observation site visits including one (1) Consultant are allocated to support Work Tasks identified in Task 6; description of Meetings are included in individual Work Tasks above. BUDGET The Project Budget is $917,910, and is attached as Exhibit C. This budget is based on, and in accordance with, the Consultant's 2018 rate schedule, including a 5 percent mark-up on subconsultant costs and other direct costs, The City agrees to allow the Consultant (and sub -consultants) to adjust rates annually in January of each year. PROJECT SCHEDULE The preliminary project milestones are listed below; a detailed schedule will be developed after notice to proceed and before the kickoff meeting. The Project budget assumes that design and construction can be completed within 24 months from Notice To Proceed. The 24 months is contingent on well driller availability and performance, and agency permit application durations that are outside of BHC's control. This schedule shall be equitably adjusted as the project progresses, allowing for changes in scope or for delays beyond BHC's control. June 19, 2018 Page 9 of 10 Preliminary Project Milestones: Kickoff Meeting July 6, 2018 (based on July 1, 2018 NTP) Well 13 Drilling Specs, Bid & Award September 10, 2018 Preliminary Engineering Report September 10, 2018 60 Percent Design Deliverable December 14, 2018 Well 13 Completion March 29, 2019 Final Design Deliverable May 30, 2019 Well 13 WTP, Pipeline Bid, Award & NTP August 1, 2019 Construction Completion May 1, 2020 Project Commissioning and Close -Out June 30, 2020 Attachments ■ Exhibit A-1- Robinson Noble Hydrogeologic Scope of Services ■ Exhibit A-2 - Landau Associates Environmental Scope of Services ■ Exhibit A-3 - Olson Associates Survey and Geotechnical Scope of Services ■ Exhibit B - Preliminary List of Drawings ■ Exhibit C - Project Budget June 19, 2018 Page 10 of 10 ROBINSON No'bCt May 14, 2018 Charles Dougherty, Senior Project Manager BHC Consultants, LLC 1601 5th Avenue, Suite 500 Seattle, WA 98101 Subject: Scope of work and cost estimate for hydrogeologic services in support of the May 2018 BHC contract with the City of Port Orchard Dear Charlie, In response to the awakening of the project of 2017 interrupted by the lack of a Capital Budget, you have asked for a scope of work and cost estimate for the hydrogeologic services support necessary for the City to: 1) continue pursuit of the new water source known as Well 13 and 2) achieving the necessary water rights to allow use of both Well 12 (being accomplished by McCormick Communities) and Well 13.1 The work elements fall into two categories: work related to the drilling and testing of Well 13, and work related to the processing of the City's pending water right applications beyond that covered in the ESSB 6091 Pilot Project (if any). Though these two tasks are related, the work elements are sufficiently distinct that they are discussed separately within the scope of work presented below. Work Element A - Hydrogeologic Services Related to Drilling of Well 13 The remaining work for the drilling project can be described as seven tasks: pre -drilling services, hydrogeologic services related to the drilling processes themselves (this involves a pilot hole and if appropriate reaming of the hole to receive 204nch casing), analysis of findings and design of the production well (including geophysical logging/interpretation), completion and development of the production well, testing and analysis, well construction and testing report preparation, and project management. Each of these components is discussed in more detail below: Task A-1: Pre -drilling Hydrogeologic Services The bidding documents, including the technical specifications for Well 13, were amended in July 2017 to define a 20-inch well completion. Though this activity resulted in a draft ' The water -rights related activities are complicated by the passage of ESSB 6091 which establishes the processing of the City's two pending water rights and multiple related water right change applications as a qualified "Pilot Project" as defined in that legislation. Though work on the Pilot Project aspects of the water right process are ongoing, you have indicated that those efforts are not to be part of this proposed scope of work. 2105 South C Street 17625130th Avenue NE, Suite 102 Tacoma, Washington 98402 www.robinson-noble.com Woodinville, Washington 98072 P: 253.476.77111 F: 253.472.5846 P: 425.468-06091 F: 425.488.2330 Charlie Dougherty BHC Consultants, LLC May 14, 2018 Page 2 specification that is nearly ready for distribution to prospective bidders, the document(s) need to be finalized and receive final review before moving to the bidding phase. In addition, once a final bidding package exists, Robinson Noble will be responsible for generating an "Engineer's" estimate for the drilling contract. We will also support the drilling contractor selection and assist as requested in generating contract documents. Our estimate for the pre -drilling hydrogeologic services is $2,570. TaskA-2: Hydrogeologic Support during Drilling The drilling phase of the project involves two separate phases; the drilling of a sma!I-bore test/pilot hole to 1,500 feet, and the reaming of that hole to receive 20-inch casing and an appropriate screen assembly. Since the execution of the `arge-diameter production well is dependent upon the findings of the pilot -hole drilling effort, these elements have to be considered separately. We are presuming herein that both drilling phases will be accomplished on a 24-hour per day drilling schedule Hydrogeologic Services Related to Pilot Hole Drilling he mobilization of fluid -rotary drilling equipment can be quite complicated. We will observe key elements of the mobilization and assist the City in resolving issues that arise during the mobilization. We have estimated two days for this effort. Once the driller is ready to begin the actual drilling, we propose to be on site intermittently until a depth of 400 feet is reached. Thereafter, we will have a hydrogeologist on site to observe the drilling from 400 to 1,600 feet We assume that a penetration rate of 600 feet per day will be accomplished (on average over a 24-hour drilling day). However, our experience with such drilling equipment is that there is always unexpected short -duration down times that can change the daily drilling tally. In total, we expect to be on site for four to five days during this phase of drilling, The services will include observation of the drilling, sampling of cuttings returns, coordination with the drilling contractor and the City to accommodate changes in conditions or problems with the operation, and providing geophysical logging of the finished borehole (which should require one day). Our estimate for the pilot hole related hydrogeologic services is $21,560. Hydrogeologic Services Related to the Production Well Drilling Phase Since the geology and hydrostratigraphy of the site will have been described during the pilot hole phase, there is less need for a hydrogeologist to be present at all times during the drilling for and installation of the 20-inch casing. We propose that a visit to the site will be accomplished every other day during this process unless drilling conditions require more attention to maintain quality control. Drilling large -diameter wells results in a much larger Charlie Dougherty BHC Consultants, LLC May14,2018 Page 3 volume of cuttings and more care in stabilizing the borehole. The reaming to place the 20-inch casing is likely to require two weeks. Robinson Noble is anticipating six days on site with each requiring four hours (for travel and inspection time) during the drilling. We will also maintain phone and email communication with the drilling contractor. Since the sealing of the 20-inch casing is critical to the resultant well, we will be on site to observe the placement of grout outside the 20-inch casing once the casing is in place. This is presumed to be accomplished as a 24hour operation and may take two days. Once the 20-inch casing is installed and grouted, we will be on site during the remainder of the reverse -circulation drilling of the aquifer and the well completion work. This is estimated to require a hydrogeologist's presence for two 24hour field days. Our estimate for field hydrogeologic services related to the production well phase is $19,660. Task A-3. Analysis of Findings and Design of Production Well 13 Upon completion of the drilling of the pilot hole, Robinson Noble will perform geophysical logging of the bottomed hole (part of Task A42). The information gained from the drilling will be used in conjunction with the geophysical logs to ascertain the water resource potential of the materials drilled. Based on this resource evaluation, Robinson Noble, in conjunction with BHC and the City, will define the drilling plan and well design for the production well drilling phase. This will include discussion of the design with the contractor and facilitation of any changes to the contract necessary to accomplish the production well phase as designed. We expect this effort to require as much as six days of work. This also will require at least one meeting between the City, BHC, Robinson Noble, and the drilling contractor. If there are complications that make it prudent to discuss the design with Ecology, an additional meeting may be necessary to obtain Ecology concurrence with the production well plan (this meeting is not included in the cost estimate). We estimate this work element will cost $8,110. Task A4: Completion and development of the Production Well 13 Upon bottoming the reverse -circulation portion of the production well (below the installed 20- inch casing), Robinson Noble will discuss the procedures for fabricating and installing the screen assembly, making any changes necessary to accommodate the conditions encountered during drilling. We will be on site to inspect the components of the assembly prior to their being welded together and lowered into the hole. Robinson Noble will be present when the assembly is lowered to the bottom of the hole and during the process of its installation (gravel - pack placement, interim development during pack placement, etc.). Charlie Dougherty BHC Consultants, LLC May 14, 2018 Page 4 We will be present as we think appropriate during the development of the completed well. We will observe the welf response to guide the development process and determine when sufficient development has been accomplished. We assume development will take ten days. We estimate our costs will be $11,930 for the completion and development phase. TaskA-5. Testing and Analysis of the Production Well 73 We will work with the drilling contractor to determine the appropriate equipment for the testing of the well and to assure that the necessary information can be acquired during both the step test and the constant -rate test. A test design will be developed: and all parties will have a chance to respond to that plan before it is implemented. Once the pumping and monitoring equipment is in place, Robinson Noble will direct and observe the performance of a step -rate test to determine the well characteristics that will dictate a practical rate for the 24-hour constant -rate test required by Ecology and WDOH. The results of the step test will be analyzed, and a plan for the constant -rate test will be developed. It is expected that the constant -rate test will begin the day after the step test is accomplished. For the sake of this scope, it is presumed that the constant -rate test will consists of a full day of pumping, two days of recovery (minimum), and likely an additional week of observation to provide a background record. At the conclusion of the pumping phase of the constant -rate test, water quality samples will be drawn and submitted to WML of Tacoma to be analyzed for inorganic, volatile organic, bacteriologic, and radionuclide constituents. Laboratory costs for these analyses are estimated to be $1,080 (and included in the total estimate for Task A-5). Water -level and barometric information will be gathered on site using transducers and data - logging equipment. To the extent practical, similar equipment will be used for observation wells. We presume, herein, that two observation wells will be available and that one of them will require manual measurement of water levels during the drawdown and recovery periods. That means a second Robinson Noble hydregeologist will be needed on site during the first six hours of each of these two testing phases. Test data will be downloaded and plotted as semi -log and, where appropriate, log-!og graphs standard to the industry. The plotted data will be used to define aquifer characteristics and to establish the reasonable production capacity of the new well. Our services related to testing and analyses are expected to cast $12,500 including laboratory costs for water quality analyses. Charlie Dougherty BHC Consultants, LLC May 14, 2018 Page 5 Task A-B: Report for the Drilling and Testing of Well 13 The information gained through the drilling and interpretation elements will be used to generate a Well 13 Construction and Testing Report. The report will be formatted to serve as support for the WDOH source qualification and to support the WDOE water -right process. We will deliver seven hard copies of the report as well as an electronic version to facilitate communication of project findings to interested agencies and stakeholders. Report preparation is expected to cost $10,990. General Discussion of Work Element A The drilling of the pilot well is anticipated to take two weeks once the selected drilling contractor has mobilized to the site. Geophysical logging and interpretation, along with the subsequent design of the intended 20-inch Well 13, is expected to require an additional two weeks including review by team members. Once the design and completion approach have been established to the satisfaction of the City, BHC, Robinson Noble, and the Contractor, the process of reaming the pilot hole to receive 20-inch casing and completion of the well will commence. With the screen assembly properly placed (and likely sand -packed), the well will be developed to increase well efficiency. The completion and development process is expected to take eight weeks, but this is somewhat speculative dependent upon availability of materials and the contractor. Testing is likely to take three weeks, including reduction and analysis of test data. Water quality analysis at WML may take as long as four weeks (longer for radionuclide analyses). The preparation of a Well 13 construction and testing report is expected to take three weeks (this could vary if review of the document by BHC and the City is expanded to include Ecology and perhaps even key stakeholders). The entire drilling project is, therefore, likely to take five to six months to accomplish. Work Element B — Hydrogeologic Services in Support of Water Right Processing It has been indicated in your request for the scope of work that hydrogeologic support work related to the Pilot Project is not to be included in the scope. The current understanding is that the result of the Pilot Project is expected to result in the full processing of all pending water right applications held by the City. By implication, all water -right related efforts would fall under the Pilot Project effort and there would be no water right element for this scope. However, the work related to incorporating the findings of the drilling project in support of water right processing is somewhat speculative at this time since the nature of the process within the Statutorily -defined Pilot Projects is not yet clarified as Ecology policy, it may be that some required hydrogeologic support will fall outside the Pilot Project efforts. Further, the nature of the use of the USGS Kitsap Numerical Groundwater Model is still in flux and may Charlie Dougherty BHC Consultants, LLC May 14, 2018 Page 6 change in the near future. The level of involvement by stakeholders and the nature of related review of preliminary and final findings is another factor that may influence the timing and level of effort required through the various elements of the water right process. Some of the work is necessarily (or at least prudently) left until the drilling phase has been accomplished, while other aspects are driven by deadlines set in the language of ESSB 6091. The level of effort to incorporate the findings of the drilling effort to facilitate the processing of the water rights is discussed below Task B-1: Water Rights Processing Once the Well 13 Construction and Testing Report has been completed, Robinson Noble will assist the City in the presentation of results to Washington Department of Ecology. This will include coordination meetings and technical discussions to facilitate use of the findings in support of the water right processing as required. The cost of such efforts cannot be clearly known at this time. We are proposing that a budget of $5,000 be set for these efforts with an understanding that work for this task will be tracked separately for BHC and the City review and the scope adjusted as necessary. The estimated costs for each of the tasks described above are summarized in Table 1 below: TABLE 1: Estimated Work Element A Hydrogeologic Services Cost Task Work description i Task cost estimate A 1 Pre -drilling h dro eolo is services $2,570 A-2a H dro eolo is support during pilot hole drilling $21,560 A-2b _Hydrogeologic support during production well drilling $19,660 A-3 Analysis if findings and design of Production Well 13 i $8,110 A-4 Completion and development of Well 13 1 $11,930 A-5 Testing and analysis $12,500 A-6 Completion and testing report $10,990 6-1 Water Right processing support - $5,000 TOTAL $92,320 If there are questions regarding the scope presented or if discussion of the underlying assumptions is needed, please contact us. Robinson Noble, Inc, X;44/xsor��� F. Michael Krautkramer, LHG Principal Hydrogeologist ROBINSON NOBLE General Fee Schedule January 1, 2018 Professional Positions Fee per Hour Principal Engineer, Hydrogeologist or Environmental Scientist $182 Associate Engineer, Hydrogeologist or Environmental Scientist $166 Senior Engineer, Hydrogeologist or Environmental Scientist $141 Senior Project Engineer, Hydrogeologist or Environmental Scientist $122 Project Engineer, Hydrogeologist or Environmental Scientist $110 Staff Engineer, Hydrogeologist or Environmental Scientist $99 Senior Field Staff $87 Field Staff $70 Legal Support/Expert Witness Services/Testimony 150% of above rates Support Positions Senior GIS/CAD Specialist $92 Senior Technician $92 Senior Administrator $81 GIS/CAD Specialist $81 Technician $81 Administrator $70 Clerical Support $70 Other Fees and Costs Subcontracts/ Professional services 15% Management Fee Outside laboratory services 15% Construction subcontracts 15% Other Costs Travel (auto) $0.62/mile Travel (other) Cost +10% Per them direct Prevailing State rate +10% Other expenses Cost +10 /o Field and laboratory testing/equipment rental See following pages This fee schedule is subject to change according to contract or Professional Services Agreement conditions. Robinson Noble, Inc. rates effective January 1, 2018 Hydrogeologic Equipment Rental Schedule oulludly 1"avlo Equipment ,l 131t Rate Water Level Transducer and Data Logger Per day $25 Field Laptop Computer Per day $40 Electric Water Level Sounder(s) 0 to 300 ft Flat fee per project $30 over 300 ft Flat fee per project $60 DC Submersible Purge Pump (Single Stage) Per pump List price + 10% DC Submersible Purge Pump (Dual Stage) Per pump List price + 10% Double -Ring Infiltrometer Per day $50 Schonstedt Gradient Magnetometer Per day $75 Geonics EM-61 Metal Detector Per day $500 Downhole Gamma/Resistivity/Temperature Per day $500 Logging Equipment Downhole Caliper Logging Equipment Per day $350 Draw Works Per day $600 Mechanical Sieve Sample Equipment Flat fee per well $50 2-inch Gasoline -powered Centrifugal Pump Per day $55 (includes hoses) 2-inch Submersible Pump + Controller Per day $180 Generator Per day $70 Survey Gear (laser level & rod) Per day $85 FlowTracker Acoustic Doppler Velocimeter Per day $200 Stream Gaging Equipment GPS Per day $22.50 Other Equipment Negotiated Negotiated Digital Camera Per day $10 this fee schedule is subject to change according to contract or Professional Services Agreement conditions. Robinson Noble, Inc. rates effective January 1, 2018 Environmental Equipment Rental and Consumable Schedule Jdlludly 1, Lu to Equipment Unit Rate Water Level Transducer and Data Logger Per day $100 Field Laptop Computer Per day $50 Electronic Water Level Sounder Per day $30 Electronic Interface Probe Per day $75 DC Operated Peristaltic Pump Per day $45 2-inch Gasoline -powered Centrifugal Pump Per day $100 2-inch Submersible Pump + Controller Per day $350 Generator Per day $100 Low -Flow Bladder Pump Per day $175 Photoionization Detector Per day $75 Combustible Gas Indicator Per day $65 Water Quality Meter Per day $200 Teflon Water Bailer Per day $30 Soil Sampling Equipment (manual) Per day $25 Mechanical Sieve Sample Equipment Flat fee per project $25 Survey Gear (laser level & rod) Per day $85 Soil Vapor Extraction System Per month $750 Digital Camera Per day $10 Other Equipment Negotiated Negotiated Consumable Items: Polyethylene Purge/Sampling Tubing Each 10 feet $2.50 i DC Submersible Purge Pump (Single stage) Per pump List price + 10% DC Submersible Purge Pump (Dual Stage) Per pump List price + 10% Silicone Peristaltic Pump Head Tubing Each foot $4.00 Bladders for Low -Flow Bladder Pump Each $5.00 Water Sample Bailer Each $10 Bailer Rope/String Each 10 feet $1.00 Personal Protection Equipment Per day per person $50 This fee schedule is subject to change according to contract or Professional Services Agreement conditions. Robinson Noble, Inc. rates effective January 1, 2018 Geotechnical Field and Laboratory Testing Schedule oanualy i, cvio Test Portable Nuclear Density Gauge Slope Inclinometer Direct Shear Moisture -Density Relationship Curves: Sieve Analyses (Gradations -Wet Sieve) Hydrometer Analysis Falling Head Permeability Atterberg Limits (Liquid Limit or Plastic Limit) Moisture Content Dynamic Cone Penetrometer Points Resistivity 4-point Gauge Consolidation Test Incremental Loading (9 loads, 0.125 TSF to 32 TSF, 4 unloads) Shelby Tube Extrusion/Sample Description Single -Ring Infiltrometer Per Hour Per day Point Each Each Each Each Each Each Each Day Each Day Per day Fee $5.00 $250 $200 1 pt $120 Multiple pts $200 $150 $175 $165 $100 $10 $225 $20 $300 $550 $50/each additional load $40 $50 This fee schedule is subject to change according to contract or Professional Services Agreement conditions. Robinson Noble, Inc. rates effective January 1, 2018 LANDAU ASSOCIATES May 4, 2018 BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, WA 98101 Attn: Charlie Doherty, PE Transmitted via e-mail to: Charlie,DoeayPMcconsultants.com Re: Proposed Scope of Services and Cost Estimate Environmental Permitting Support Services 2018-2020 Well No. 13 Water Supply and Treatment Project Port Orchard, Washington Dear Charlie: Landau Associates, Inc. (LAI) is pleased to present this proposed scope of services and cost estimate for environmental permitting support services for the Well No. 13 Water Supply and Treatment Project in the City of Port Orchard (the City). The proposed scope of services presented in this letter is based on discussions with and information provided by BHC Consultants (BHC). Presented below is a summary of our project understanding, a description of our proposed scope of services, and an estimated cost. Project Understanding The City received approval to design and construct water system improvements in 2014 under Drinking Water State Revolving Fund (DWSRF) Loan DM 13-952-185. The primary elements of the project include: 1. Well 13 Water Campus Improvements: a. Well 13: Drill a new Well 13 on City -owned property (Kitsap County Parcel No. 112301-1-011-2000; 5.3 acres) adjacent to the existing Sedgwick Reservoir in the southeast section of the City's water supply area. b. Conveyance: Well 13 discharge will be treated on site and discharged into the existing Sedgwick Reservoir. c. Water Treatment Facility: Construct a new water treatment facility at the Well 13 site, including a new building with pressure filters, fluoridation, and disinfection. d. Additional project elements include telemetry and instrumentation, controls, a standby electrical generator, landscaping, parking, fencing, security improvements, site work, and site restoration. 130 2nd Avenue South • Edmonds, Washington 98020 • (425) 778-0907 @ www.landauinc.com BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates 2. Conveyance: a. Water will be conveyed from the Sedgwick Reservoir through existing pipelines to an intertie with a new pipeline on the east edge of Blackjack Creek ravine, generally located north of SE Lund Street. b. Approximately 3,200 linear feet of 12-inch-diameter pipeline will be installed to convey water south to a connection point with existing piping at the existing Well 6 site (generally located south of the intersection of Maple Avenue and Bay Street). Road and slope stabilization along the pipeline route will be included. Slope stabilization will occur on the ravine associated with Blackjack Creek, which is a waterway included in the City's Shoreline Master Program, and Maple Avenue will be realigned, The DWSRF program is funded through federal and state money, and is subject to the National Environmental Policy Act (NEPA). As part of the DWSRF program, the State Environmental Review Process (SERP) is the US Environmental Protection Agency (EPA) -approved environmental review process implemented to satisfy the requirements of NEPA. LAI provided wetland/waterway delineation services in 2017 at both the Well 13 campus and conveyance project areas. Following completion of the delineation, the Washington State Department of Ecology (Ecology) notified the City that the project had to be re -advertised to satisfy funding requirements. A critical areas report for the Well 13 campus was completed; however, a similar report for the conveyance project area was not completed prior to the City's requirement for project re -advertisement. We understand that the realignment of Maple Avenue may extend beyond the limits of the wetland/waterway delineation completed in 2017. Proposed Scope of Services The following tasks define LAI's proposed environmental permitting scope of services to support design of the proposed project. Task 1: Wetland/Waterway Delineation If necessary, LAI will conduct a wetland delineation in accordance with the 1987 US Army Corps of Engineers (USACE) Wetlands Delineation Manual (USACE 1987) and the 2010 USACE Regional Supplement to the Wetland Delineation Manual (USACE 2010). The ordinary high water mark of waterways will be delineated using guidance provided in Ecology's Determining the Ordinary High Water Mark for Shoreline Management Act Compliance in Washington State (Ecology 2016). The field investigation will include an examination of vegetation, soils, and hydrology within the project area boundary as defined in the assumptions below. Flagging will be placed along the wetland/waterway boundaries and will be confined to the project area. Any wetland/waterway habitat that extends beyond the project area to within 300 feet (as required by the City Critical Areas requirements), will be estimated both visually and using public domain resources to assess wetland/waterway and associated buffer extents. Included in this task is time to provide the project May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates surveyors with a hand -sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. We also have included time to review the survey map and request any necessary changes to accurately represent existing wetland/waterway conditions. Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland Rating System for Western Washington (Hruby 2014), and buffer widths will be determined in compliance with the City's Critical Areas regulations. Waterway typing and buffer widths are based on Title 20 of the City of Port Orchard Code, and the water typing system promulgated in Chapter 222-15-130 of the Washington Administrative Code (WAC). Assumptions; • Pre -field investigation efforts are not included, and were completed in 2017. • The additional project area boundary will not exceed 0.5 acres. • The ordinary high water line of Blackjack Creek is outside of the project area, and will not be delineated. The boundary of the creek will be estimated based on project topographic survey information as provided to LAI, • Flagging will be placed only within the project boundaries where accessible. • If necessary, access permission to private properties within the project area will be provided by the City. • BHC will provide survey information in AutoCAD® and Adobe PDF format to LAI pertaining to project plans. Deliverables; • An electronic (PDF) copy of the draft wetland and waterway delineation report. • An electronic (PDF) copy of the final wetland and waterway delineation report. Task 2: Conveyance Alignment Wetland/Waterway Critical Areas Report LAI will prepare a critical areas report describing impacts and compensatory mitigation to unavoidable wetland/waterway critical areas. LAI will support BHC in the calculation of the area of waterway buffers, based on the 30 percent project plans. Areas of impact will be calculated in AutoCAD and will be summarized in the critical areas report, as described below. LAI will support BHC in determining mitigation sequencing including adequate impact avoidance measures. A conceptual compensatory mitigation plan will be developed by LAI for unavoidable impacts to waterways buffers. The conceptual compensatory mitigation will include a planting plan, as necessary. LAI will prepare a draft critical areas report to meet standards of the City and other regulatory agencies. The report will include: May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates • A summary of the methodology used • A description of wetlands, waterways, and associated buffers • A description of mitigation sequencing related to wetland/waterways and associated buffers • A conceptual compensatory mitigation planting plan (equivalent to 30 percent level) including: mitigation goals, objectives, and performance standards; a timeline for mitigation monitoring and reporting; and contingency plans, as necessary. The draft report will be provided to BHC and the City/agencies for review. Comments will be reviewed and incorporated into a final critical areas report, as appropriate. Assumptions: • Formal specifications will not be required as part of the report and/or conceptual design. • Mitigation can be accommodated on site (within the project limits). If offsite mitigation is required, Kitsap County will identify a suitable site to accommodate the required mitigation. • Thirty percent design plans will be suitable for impact calculation and development of conceptual mitigation plans. • Impacts will be limited to buffers associated with Blackjack Creek, and mitigation will be limited to restoration of areas disturbed during construction or enhancement of buffer areas within the project area. • A critical areas report for the Well 13 campus was completed in 2017. A single report addressing both the Well 13 campus and conveyance route is not required. Deliverables: • An electronic (PDF) copy of the draft conveyance alignment critical areas report. • An electronic (PDF) of the final conveyance alignment critical areas report. Task 3: Agency Pre -Application Meetings LAI will request pre -application meetings with representatives from the City and the Washington Department of Fish & Wildlife (WDFW) for purposes of describing the proposed project, impacts, and mitigation, and to determine project -specific application/permitting requirements. This task includes attendance at no more than two meetings. After the pre -application meetings, LAI will provide a documented meeting summary to attendees. Assumptions: • Representatives from BHC will be available to attend the pre -application meetings to address technical/engineering elements of the project. o Project activities are outside the jurisdiction of the USACE and meetings with this agency are not included in this scope of services. May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates Deliverables: • An electronic (Adobe PDF, Microsoft Word, or e-mail) copy of draft and final meeting notes summary. Task 4: Forest Practices Act Permitting Determination As part of the proposed project, some existing trees will need to be removed. In order to maintain compliance with the Washington State Forest Practices Act, LAI will work with a forestry subconsultant (S.A. Newman Forest Engineers, Inc.), who will quantify timber to be removed, prepare a Forest Practices permit application including forms and associated maps, exhibits, narratives, and meet with agency staff if needed. Alternatively, if after review of project -specific designs, it is determined that a Forest Practices permit is not required under Forest Practices rules (Title 222 WAC), S.A. Newman will prepare a brief affidavit or memorandum providing a statement justifying why timber removal can occur without an application or notification to the Washington State Department of Natural Resources (WDNR), and will request corroboration from WDNR. Assumptions: The forestry subconsultant will make one site visit to support calculation of timber to be removed. • Application fees for the Forest Practices permit will be provided by the City. This scope of services does not include locating/survey of individual trees for incorporation into project plans or valuation of timber proposed to be removed. Deliverables: • Forest Practices permit documentation prepared by S.A. Newman. Task 5: Permit Applications LAI will prepare the necessary Joint Aquatic Resources Permit Application (DARPA) for submittal to regulatory agencies to address project impacts associated with the project. The JARPA forms will be suitable for submittal to the City for critical areas and Shoreline Master Program permitting. The DARPA form will include project -specific information including a listing of adjacent property owners. This task includes time for coordination and revisions with BHC and/or agencies, as needed, to provide accurate information on the JARPA form. The contents of the JARPA will be used to apply for Hydraulic Project Approval, if required, through WDFW's online APPS website. LAI will compile a shoreline application for submittal to the City, which includes the State Environmental Policy Act (SEPA) checklist (to be prepared by BHC), City project application form, project Narrative and statement addressing decision criteria, City Submittal Checklist, site plans, property owners list/mailing labels, and legal property description. This task includes preparation of May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates up to seven paper copies of the application materials for submittal to the City. This task includes participation in a Hearing Examiner meeting associated with the Shoreline permit. For compliance with the federal Coastal Zone Management Act, LAI will compile and submit to Ecology the Federal Consistency Certification Form for Activities Which Use Federal Funding. Assumptions: • SEPA checklist, site plans, and legal property description will be provided to LAI for compilation into the Shoreline application. • The proposed construction will occur above the ordinary high water mark of area waterways. • The project will be processed as a Shoreline Substantial Development or Conditional Use. Efforts required for preparation of a Shoreline Variance are not included in this scope of services. • Plans and cross sections will be provided by BHC in AutoCad and PDF format. • Final design alternatives at the 60 percent completion are suitable to complete the DARPA. • Permit application fees will be paid by the City. • BHC will prepare the project SEPA Checklist. Deliverables: • An electronic (Microsoft Word) copy of the draft JARPA and Shoreline applications. • An electronic (PDF) copy of the final JARPA and seven paper copies of the Shoreline application. Task 6: Biological Assessment LAI will prepare a Biological Assessment (BA) for selected species listed as threatened or endangered in the action area under the Endangered Species Act (ESA) and Essential Fish Habitat (EFH) evaluation pursuant to the Magnuson -Stevens Act for the project. We will obtain updated species lists from agency websites, request site -specific species and habitat information from WDFW Priority Habitats and Species on the Web, and review information from the Washington Natural Heritage Program. Evaluation of specific project details such as construction techniques and equipment used, timing of construction, temporary sediment and erosion control measures, and best management practices will be based on information provided by BHC. Information on the amount of new impervious surfaces, stormwater detention, and stormwater quality treatment will be based on information provided by BHC. The report will establish the project action area, which incorporates the furthest extent of both aquatic and terrestrial impacts. Appropriate environmental baseline information and species history May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates will be summarized in the BA. A determination of "no effect" (NE) or "may affect, not likely to adversely affect" (NLAA) is anticipated. The project is not expected to impact EFH. We will prepare a draft BA and EFH evaluation for review and comment by BHC and the City, and then a final document. Assumptions: • The BA and EFH evaluation will assess potential impacts at both the Well 13 campus and conveyance alignment project areas. • The project will have NE or NLAA on listed species or their designated critical habitat and a formal Biological Opinion will not be required. The project will have no impact on EFH. • Design and construction details required for permit applications that are not directly related to critical areas determination will be provided to LAI. Such elements include, but are not limited to, grading plans and details, limits of clearing and grading, sediment and erosion control plan and features, proposed construction timing, sequencing and duration, and primary types of construction equipment to be used. • This task does not include efforts to conduct a 6-month update of species listings, if necessary. • Pursuant to the State Environmental Review Process, EPA is the lead federal agency required to comply with Section 7 of the ESA, and requires preparation of a BA as described in this task. Deliverables: • An electronic (PDF) copy of the draft BA and EFH. • An electronic (PDF) copy of the final BA and EFH. Task 7: Permit Application Agency Coordination and Team Meetings LAI will provide support to BHC and the City in responding to agency comments on the JARPA and Shoreline applications. This support is limited to telephone and e-mail correspondence clarifying further data requests regarding project impacts/mitigation. LAI will prepare for and participate in up to three meetings that may include team meetings and public meetings. Meeting preparation includes coordination with BHC regarding agendas and technical/regulatory background information anticipated for discussion. We will review/comment on meeting summaries provided by BHC. This task assumes attendance at three meetings each by senior associate staff. Assumptions: • Onsite meetings are not included in this task; agency coordination will be limited to e-mail/teleconference. • Agency coordination support efforts are limited to 8 hours for an Associate Ecologist. • LAI will not be required to prepare figures or other meeting handouts. May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates Deliverables: • E-mail correspondence. Task 8: SEPA/SERP Support LAI will assist BHC, as requested, during preparation of the SEPA and/or SERP checklists for the project. Our budget for this task assumes a relatively limited level of effort to support BHC to review/comment on the project's effects on elements of the environment in the SEPA and/or SERP checklists. Assumptions: 0 BHC will provide SEPA and/or SERP checklists to LAI in Microsoft Word format. Deliverables: • SEPA and/or SERP checklists in Microsoft Word format with comments/edits in track changes. Cost Estimate We estimate the cost for our proposed scope of services will be approximately $50,100 in accordance with the following approximate breakdown by task. Task Cost Estimate Task 1: Wetland/Waterway Delineation $6,300 Task 2: Critical Areas Report $9,400 Task 3: Agency Pre -Application Meetings $4,600 Task 4: Forest Practices Act Permitting Determination $5,100 Task 5: Permit Applications $9,600 Task 6: Biological Assessment $7,300 Task 7: Agency Coordination and Team Meetings $5,900 Task 8: SEPA/SERP Support $1,900 Total $50,100 We propose to provide the above -described services on a time -and -expenses basis according to the budget set forth above, our 2018 Compensation Schedule, and the detailed budget form (attached). In the event project requirements change, or unexpected conditions are disclosed that appear to require further field effort, study, or analysis, we will bring these to your attention and seek your written approval for an addendum to the scope of services and costs prior to performing additional services. May 4, 2017 BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates Authorization We anticipate that you will develop a subconsultant agreement consistent with other agreements between BHC and LAI to formalize our working relationship on this project. Please let us know how we can assist you in that process. We appreciate the opportunity to work with the BHC and the City of Port Orchard on this project. Please contact us if you have any questions about our proposed scope of services and budget for this project. LANDAU ASSOCIATES, INC. Steven Quarterman Senior Associate SJQ/ccy 2018-5995 References Ecology. 2016. Final Review: Determining the Ordinary High Water Mark for Shoreline Management Act Compliance in Washington State. Publication No. 16-06-029. Washington State Department of Ecology. October. Hruby, Thomas. 2014. Washington State Wetland Rating System for Western Washington: 2014 Update. Publication No. 14-06-029. Washington State Department of Ecology. October. USACE. 1987. Corps of Engineers Wetlands Delineation Manual. Technical Report Y-87-1. US Army Corps of Engineers Waterways Experiment Station. January. USACE. 2010. Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region. Publication No. ERDC/EL TR-10-3. Version 2.0. Research and Development Center Environmental Laboratory, US Army Corps of Engineer. May. Attachments 2018 Compensation Schedule Table 1: Detailed Budget Form May 4, 2017 COMPENSATION SCHEDULE - 2018 LANDAU ASSOCIATES Personnel Labor Hourly Rate Senior Principal 260 Principal 240 Senior Associate 220 Associate 200 Senior 180 Senior Project 165 Project 150 GIS Analyst 150 Senior Staff / CAD Designer 135 Staff/Senior Technician II 120 Data Specialist 120 CAD / GIS Technician 120 Project Coordinator 110 Assistant/Senior Technician 1 100 Technician 81 Support Staff 69 Expert professional testimony in court, deposition, declaration, arbitration, or public testimony is charged at 1.5 times the hourly rate. Rates apply to all labor, including overtime. Equipment Field, laboratory, and office equipment used in the direct performance of authorized work is charged at unit rates. A rate schedule will be provided on request. Subcontractor Services and Other Expenses Subcontractor billing and other project expenses incurred in the direct performance of authorized routine services will normally be charged at a rate of cost plus a twelve percent (12%) handling charge. A higher handling charge for technical subconsultants and for high -risk field operations may be negotiated on an individual project basis; similarly, a lower handling charge may be negotiated on projects requiring disproportionally high subconsultant involvement. Invoices Invoices for Landau Associates' services will be issued monthly. Interest of 1% percent per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days. Term Unless otherwise agreed, Landau Associates reserves the right to make reasonable adjustments to our compensation rates over time (e.g., long-term continuing projects). T: Templates\Contracts\2018 Compensation Schedule Landau Associates f �� N.L. OLSON & ASSOCIATES, INC. `!, ENGINEERING, PLANNING AND SURVEYING June 07, 2018 Attention Charlie Dougherty, PE Senior Project Manager BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle WA 98101 Direct (206) 357.9914 Direct Email: htto://www.bhcconsultants.com RE: Proposal —Scope of Work & Budget Geotechnical Engineering Services City of Port Orchard "Well 13" Port Orchard, WA 98366 Mr. Dougherty: Per your email on May 8, 2018, we understand that the previously prepared draft geotechnical engineering reports for Well 10 and Well 13 have been requested to be finalized. The associated wall plan set for the cemetery section has also been requested to be finalized. However, we understand minor modifications will be required to the original wall alignment and the wall will need to be shifted to the east in order to stay within the 20 feet easement. N.L. Olson has provided further discussion of finalizing the wall plan in Task 2 of this proposal. TASK 1 FINALIZE GEOTECHNICAL ENGINEERING REPORTS: The two (2) geotechnical engineering reports for well 10 and well 13 will be finalized per your request. TASK 2 FINALIZE WALL PLAN "PIPELINE SECTION ALONG CEMERTERY" N.L. Olson will provide the requested shift of the wall alignment and provide specifications deemed appropriate as part of finalization of this plan set. However, based on our review of wall alignment shift eastward, N.L. Olson has observed construction issues that have been bulleted below: • The wall alignment shift eastward will require modifications to the plan set to reflect elevation changes. • In order to operate construction equipment within the 20 feet easement area, the wall shift will necessitate temporary slope modifications along the east side of the proposed wall alignment and the construction of a temporary access road. GEOTECHNICAL ENGINEERING SERVICES COP (Well 13) Proposal — Scope of Work & Budget May 14, 2018 Page 2 • The temporary road and slope modifications will require a temporary & permanent erosion plan as a result of the wall offset. • After our phone conversation with BHC Consultants, LLC (BHC), we understand BHC will provide the temporary grading and erosion control plans for the temporary access road. • The proposed grading operations along the pipe line will introduce top of pile changes in elevation along the proposed wall alignment. N.L. Olson is recommending that the plans for the temporary access drive along the proposed pipeline section adjacent to the cemetery will need to be completed prior to our finalization of the requested wall design. • Of interest to the contractor will be staging areas at each end of the proposed pile wall alignment for storage, construction equipment access, and stock piles for necessary gear and materials. The wall access and storage points should be reflected on the plan set. • As discussed during our phone conversation, given the revised 20 feet easement and new restrictions, and subsequent wall shift, it may be prudent to evaluate other options for water line placement such as directional drilling. TASK 3: SURVEY • Construction Staking • Parcel Boundary and Easement Calculations • Parcel Boundary and Easement Staking • As-builts • Wall Monitoring (weekly) - $1,260 each occurrence • PRV Station Topographic Survey - $1,850.00 each occurrence Proposed Budget for PS&E Services: The following is the breakdown of the Tasks with the associated estimated fees: Task 1 — Finalize Reports $ 1,000.00 Task 2 — Finalize Wall Plan Set $ 5,200.00 Task 3 — Survey $10,640.00 Total Fee: $16,840.00 N.L. Olson&Associates, INC. • 2453 Bethel Avenue, • Port Orchard, Washington 98366 Phone (360) 876-2284 • Fax (360) 8761487 COP (Well 13) Proposal -Scope of Work 8 Budget May 14, 2018 Paae 3 If you should have any questions or comments regarding this proposed scope of work and budget please do not hesitate to contact me at (360) 876.2284. We look forward to working with your firm and the City of Port Orchard on this project. Thank you, n erely, James Demp ey, PLS Survey Department Director N.L. Olson & Associates, Inc. N,L. Olson&Associates, INC. a 2453 Bethel Avenue, • Port Orchard, Washington 98366 Phone (360) 878-2284 9 Fax (360) 876 1487 EXHIBIT B Preliminary List of Drawings Well 13 Design and Construction Management Services Preliminary List of Drawings June 8, 2018 SHEET I DRAWING DRAWING NAME NUMBER NUMBER GENERAL 1 G1 Cover Sheet 2 G2 Index of Drawings 3 G3 General Notes, Survey Notes, and Project Key Map 4 G4 Legends & Abbreviations 5 G5 Site Plan CIVIL 6 C1 Well 13 Existing Site Condition, Survey & TESC 7 C2 Temporary Erosion and Sediment Control Details 8 C3 Well 13 Grading, Paving and Drainage Plan 9 C4 Well 13 Site & Yard Piping Plan - 1 10 C5 Well 13 Site & Yard Piping Plan - 2 11 C6 Well 13 Site Stormwater Pond, Plan and Sections 12 C7 Well 13 Site Stormwater Details -1 13 C8 Well 13 Site Stormwater Details - 2 14 C9 Well 13 Site Restoration/Landscaping Plan 15 C10 Well 13 Site Restoration/Landscaping Details -1 16 C11 Well 13 Civil Details -1 17 C12 Well 13 Civil Details -2 18 C13 Well 6 Existing Site Conditions & Survey and Demolition Plan 19 C14 Well 6 Grading and Drainage Plan 20 C15 Well 6 Site Restoration/Landscaping Plan 21 C16 Pipeline Along Cemeteries -1 of 5 22 C17 Pipeline Along Cemeteries - 2 of 5 23 C18 Pipeline Along Cemeteries - 3 of 5 24 C19 Pipeline Along Cemeteries - 4 of 5 25 C20 Pipeline Along Cemeteries - 5 of 5 26 C21 Pipe Connection Details 27 C22 Pipe Connection Details 28 C23 Maple Avenue Road Realignment Plan & Profile -1 29 C24 Maple Avenue Road Realignment Plan & Profile - 2 30 C25 Maple Avenue Road Realignment Sections & Details -1 31 C26 Maple Avenue Road Realignment Sections & Details - 2 32 C27 Maple Avenue Road Realignment Sections & Details - 3 33 C28 PRV Stations - General Location Plan 34 C29 PRV Station 1 Plan 35 C30 PRV Station 1 Profiles 36 C31 PRV Station 1 Sections 37 C32 PRV Station 2 Plan 38 C33 PRV Station 2 Profiles 39 C34 PRV Station 2 Sections 40 C35 PRV Station 3 Plan - Melcher PS 41 C36 I PRV Station 3 Sections and Details 42 C37 PRV Station Typical Details -1 Exhibit B, Well 13 Design and Construction Management Services, Page 1 of 3 EXHIBIT B 43 1 C38 JPRV Station Typical Details - 2 MECHANICAL 44 M1 SYMBOLS/ABBREVIATIONS/GENERAL NOTES 45 M2 EQUIPMENT SCHEDULE 46 M3 Well 13 Wellhouse Plan, Section and Details 47 M4 WTP Building Plan and Section 48 1 M5 WTP Building Sections and Details 49 M6 WTP Building - Chlorine/Fluoride Feed System Details 50 M7 WTP Building - Filtration System Plan and Section 51 M8 WTP Building - Filtration System Sections and Details 52 M9 WTP Building - Details 53 M10 WTP Building - Details 54 H1 WTP Building - HVAC 55 H2 WTP Building - HVAC 56 H3 WTP Building - Fire Protection 57 H4 WTP Building - Plumbing - 1 58 P1 WTP Building - Plumbing - 2 59 P2 WTP Building - Mechanical Details -1 60 P3 WTP Building- Mechanical Details - 2 STRUCTURAL 61 S1 STRUCTURAL GENERAL NOTES 62 S2 STRUCTURAL GENERAL NOTES 63 S3 STRUCTURAL ABBREVIATIONS AND DETAILS 64 S4 TYPICAL CONCRETE DETAILS 65 S5 TYPICAL CONCRETE DETAILS 66 S6 TYPICAL MASONRY DETAILS 67 S7 TYPICAL MASONRY DETAILS 68 S8 TYPICAL STAIR, LADDER, AND GRATING DETAILS 69 S9 WTP BUILDING - FOUNDATION/FLOOR PLAN 70 S10 WTP BUILDING - ROOF FRAMING PLAN 71 S11 WTP BUILDING - BUILDING ELEVATIONS 72 S12 WTP BUILDING - BUILDING ELEVATIONS 73 S13 WTP BUILDING - BUILDING SECTIONS 74 S14 WTP BUILDING - SECTIONS AND DETAILS 75 S15 Cemetery Retaining Wall - Plan 76 S16 Cemetery Retaining Wall - Sections 77 S17 Cemetery Retaining Wall - Sections and Details 78 S18 Cemetery Retaining Wall - Details 79 S19 ICemetery Retaining Wall - Details ARCHITECTURAL 80 Al GENERAL ARCH NOTES, ABBREVIATIONS AND DETAILS 81 A2 TYPICAL SECTIONS AND DETAILS 82 A3 WINDOW,DOOR, AND WALL SCHEDULES AND DETAILS 83 A4 WTP BUILDING - FLOOR AND PARTIAL PLANS 84 A5 WTP BUILDING - EXTERIOR ELEVATIONS 85 A6 WTP BUILDING - BUILDING SECTION 86 A7 SECTIONS AND DETAILS 87 A8 SECTIONS AND DETAILS Exhibit B, Well 13 Design and Construction Management Services, Page 2 of 3 EXHIBIT B ELECTRICAL 88 El SYMBOLS & LEGEND 89 E2 DETAILS 90 E3 DETAILS 91 E4 DETAILS 92 E5 WELL 13 - OVERALL SITE PLAN 93 E6 WELL 13 WELLHOUSE - POWER/LIGHTING PLAN 94 E7 WELL 13 WELLHOUSE - ELECTRICAL PLAN 95 E8 WELL 13 WELLHOUSE - ELECTRICAL ELEVATIONS 96 E9 WTP BUILDING PLAN - POWER/LIGHTING PLAN 97 E10 WTP BUILDING PLAN - ELECTRICAL PLAN 98 Ell WTP - ONELINE DIAGRAM -1 99 E12 WTP - ONELINE DIAGRAM - 2 100 E13 WTP - ELECTRICAL ELEVATIONS 101 E14 WTP - ELECTRICAL ELEVATIONS 102 E15 WTP - LOAD CALCS & SCHEDULES 103 E16 CONTROL PANEL ELEV & DETAILS 104 E17 CONTROL PANEL ELEV & DETAILS 105 E18 NETWORK/COMMUNICATIIONS DIAGRAM 106 E19 CONTROL WIRE SCHEMATICS SHT 1 107 E20 CONTROL WIRE DIAGRAMS SHT 2 108 E21 CONTROL WIRE DIAGRAMS SHT 3 109 E22 CONTROL WIRE DIAGRAMS SHT 4 110 E23 CONTROL WIRE DIAGRAMS SHT 5 111 E24 CONTROL WIRE DIAGRAMS SHT 6 112 E25 SITE SURVEILLANCE & ACCESS CONTROL Exhibit B, Well 13 Design and Construction Management Services, Page 3 of 3 Miami t 1:1111 111 IN 1111111111111111 ia I MIN 11 �� HEM 111 eoi im�nm so �M s sow■ 111111 1 oflu emenW gym. 11M �so s HIM IIII ° ii� sip � 1IMM iNmi M �9 U11110. 11111 1111 IN d IN IiE 11��a I� II II��� � I@l11 I 1011II■ e 1011 11M II 1�� . 19■ 11M 19 I11 11211 Isms