042-22 - Resolution - Purchase of Ballistic HelmetsDocuSign Envelope ID: BA02A434-2B9E-4B5A-AOEB-BC9E24OC830F
RESOLUTION NO. 042-22
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING THE
PURCHASE OF BALLISTIC HELMETS FOR THE POLICE DEPARTMENT AND DOCUMENTING
PROCUREMENT PROCEDURES.
WHEREAS, The Police Department identified the need for ballistic helmets; and
WHEREAS, the City has an interlocal agreement Washington State Department of Enterprise
(DES) (City Contract No. C057-13) which allows the City to utilize the contracts hosted by DES for
services and purchases, so long as the City confirms the contract complies with all applicable statutory
procurement requirements for the particular purchase or service, per RCW 39.34.030; and
WHEREAS; The Police Department identified Armor Express as an approved vendor for the
desired ballistic helmet, awarded via WA DES Master Contract No. 164712; and
WHEREAS, Staff reviewed the procurement process utilized by DES for this contract to confirm
the procurement requirements were met and obtained necessary documentation from DES and the
vendor regarding procurement; and
WHEREAS, on April 21St, 2022, Police Department staff requested a quote from Hurricane
Butterfly, an authorized regional dealer for Armor Express, and on April 21", 2022, Hurricane Butterfly
provided a quote of $40,366.33 (plus applicable tax) for a total purchase price of $40,366.33, and staff
verified this is consistent with the DES Contract pricing; and
WHEREAS, on April 21", 2022, the City's Police Department completed the Interlocal Agreement
Purchase Checklist for the selected vendor; and
WHEREAS, the City Council's authorized the amount of $60,000 in the 2021-2022 Biennial
Budget for this purchase; and
WHEREAS, the City Council has approved procurement policies which require City Council
authorization for purchasing items costing $35,000 or more; and
WHEREAS, the Hurricane Butterfly quote attached as Exhibit A is for the purchase of ballistic
helmets in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's
Office, wishes to document their selection/procurement process as described herein for this purchase
by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of twenty-five (25) ballistic helmets, from Hurricane
Butterfly in the amount of $40,366.33 (applicable tax included). The Mayor or his designee is
DocuSign Envelope ID: BA02A434-2B9E-4B5A-AOEB-BC9E24OC830F
Resolution No. 042-22
Page 2 of 3
authorized to take all actions necessary to effectuate the purchase, consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor, and attested by
the City Clerk in authentication of such passage on this 261h day of April 2022.
DocuSigned by:
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Robert Putaansuu, Mayor
ATTEST:
FDocuSigned by:
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Brandy Wallace, MMC, City Clerk
DocuSign Envelope ID: BA02A434-2B9E-4B5A-AOEB-BC9E24OC830F
Hurricane Butterfly Law Enforcement
16432 N. Midland Boulevard
Suite 14
Nampa, ID 83687
Name / Address
Port Orchard Police Department
Nathan Lynch
546 Bay St.
Port Orchard, WA. 98366
Estimate
Date
Estimate #
4/21/2022
22-0023
Ship To
Port Orchard Police Department
ATTN: MATT BROWN
546 Bay St.
Port Orchard, WA. 98366
P.O. No.
Project
Description
Qty
Rate
Total
VPAM/DOJ ACH-Level IIIA / 17grFSP/16grRCC Frag rated - Mid
12
1,602.65333
19,231.84T
Cut - (Wilcox NVG, Rails, Dial Retention, 7 pad) - S/MD BLACK
VPAM/DOJ ACH-Level IIIA / 17grFSP/16grRCC Frag rated - Mid
13
1,602.65308
20,834.49T
Cut - (Wilcox NVG, Rails, Dial Retention, 7 pad) - L/XL BLACK
ETA for helmets: 8+ weeks
Shipping Fee per Armor Express
1
300.00
300.00T
No Sales Tax - Out of State
0.00%
0.00
Total $40,366.33