Loading...
047-22 - Ordinance - New Job PositionsDocuSign Envelope ID: EA463DDC-8F82-4F7E-846F-D56684C6BD17 ORDINANCE NO. 047-22 AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, TO ESTABLISH GENERAL QUALIFICATIONS AND DUTIES OF THE POSITIONS OF DEPUTY FINANCE DIRECTOR, HUMAN RESOURCES DIRECTOR AND PERMIT CENTER ASSISTANT; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City has determined that a more appropriate title is needed for the current Assistant Finance Director and Human Resources Manager; and WHEREAS, the proposed 2023-2024 budget contains the proposed new titles for these two positions; and WHEREAS, the proposed 2023-2024 budget also contains the addition of the newly created position of Permit Center Assistant; and WHEREAS, Ordinance 008-20 delegates authority to the Mayor to establish and amend job descriptions, provided they are consistent with the general qualification and duties assigned by the council; and WHEREAS, a statement of the general qualifications and duties of these three positions is attached hereto as Appendix A, and incorporated herein by reference; and WHEREAS, the rate of pay for these new positions, if approved, is set through the 2023- 2024 budget adoption process; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The City Council hereby authorizes the creation of the position of Deputy Finance Director with qualifications and general duties as generally provided for in Appendix A. SECTION 2. The City Council hereby authorizes the creation of the position of Human Resources Director with qualifications and general duties as generally provided for in Appendix A. SECTION 3. The City Council hereby authorizes the creation of the position of Permit Center Assistant with qualifications and general duties as generally provided for in Appendix A. SECTION 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other DocuSign Envelope ID: EA463DDC-8F82-4F7E-846F-D56684C6BD17 Ordinance No. 047-22 Page 2 of 5 section, sentence, clause or phrase of this Ordinance. SECTION 5. Publication. This Ordinance shall be published by an approved summary consisting of the title. SECTION 6. Effective Date. This Ordinance shall take effect and be in full force and effect five days after publication as provided by law.. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 22"d day of November 2022. F1 DocuSigned by: PlM"�SWA, E3F5S4Y' ... Robert Putaansuu, Mayor A T TuSigned by: Brandy Wallace, MMC, City Clerk eA4;TO FORM: S B Charlotte A. Archer, City Attorney hn Clauson, Councilmember PUBLISHED: November 25, 2022 EFFECTIVE DATE: November 30, 2022 `\"��uRT . ,' RppRar�-••/� .= o - ' SEAL, • Q- 'FUSEg'`'�(�' WA,`�N�``�'�� DocuSign Envelope ID: EA463DDC-8F82-4F7E-846F-D56684C6BD17 Appendix A Proposed New Positions Position Deputy Finance Director Department Finance Mayor Job Function and Purpose In the absence of the Finance Director the Deputy Finance Director acts in the capacity of the Finance Director. As the finance department's chief accountant, the incumbent supervises the work of support staff positions charged with utility billing, payroll, accounts payable and receivable, capital assets, budget, and liabilities. The Deputy Finance Director prepares journal entries and balances general ledger accounts. This position prepares the Annual Financial Report and accompanying financial statements. Works closely with the Finance Director to promote the overall efficiency of the office and provides finance and accounting support to city departments. The Deputy Finance Director is designated as the Auditing Officer of the City as outlined in the Port Orchard Municipal Code and required by RCW 42.24. General Function The Deputy Finance Director performs the necessary functions required for accurate and timely completion of accounting tasks. Under occasional supervision, the employee has discretion in the daily operation of the Finance Department, establishes and recommends internal controls for the City, and collaborates with various city departments as needed to report and discuss progress of special assignments. The Deputy Finance Director is accountable to the Finance Director for the day-to-day operation. of the Finance Department. Minimum Qualifications Include* Associate's degree in accounting with 3 years' experience or an Associate of Arts degree or higher in a related field with 5 years' experience in a government finance or accounting position is required. Work experience with a non-profit will be considered. Experience with desktop applications and financial processing data system is required. Experience in governmental accounting with state and/or local government, and experience working with the state's Budget, Accounting, and Reporting System (BARS), is desirable. Experience supervising and coordinating a work group is preferred. Must be willing to allow a criminal background check, and personal credit report history, Must be bondable. Ordinance 008-20 delegates authority to the Mayor to establish and amend job description as needed provided they are consistent with general qualifications and ditties assigned by the City Council at the time the position is created by Council. DocuSign Envelope ID: EA463DDC-8F82-4F7E-846F-D56684C6BD17 Appendix A Page 2 Position Human Resources Director Department Human Resources Mayor Job Function and Purpose Performs a variety of managerial and professional work in planning, directing, organizing, and coordinating the Human Resources programs and functions. Provides leadership and management in developing, implementing, administering, and evaluating a comprehensive Human Resources program based on the City's present and fixture needs and goals. May serve as chief negotiator for labor contracts. General Function Working under broad policy guidance set by the Mayor and City Council, performs a variety of complex administrative, technical, and professional work administering all Human Resources functions including labor relations, recruitment and selection, classification and compensation plans, civil service, benefits plan administration, employee relations and development, policies, performance management, regulatory compliance and organizational development. Serves as Secretary and Chief Examiner to the Civil Service Commission after confirmation by the Commission and serves as the Americans with Disabilities (ADA) Coordinator. Minimum Qualifications Include* Bachelor's degree from an accredited college or university in Human Resources, Public or Business Administration, or a closely related field; eight 8 years of experience in Human Resources administration, preferably in county, state or local government; and demonstrated supervisory skills are required. Preferred qualifications include two (2) years of supervisory experience; certification as Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) from the Human Resources Institute (HRCI) or SHRM Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) from the Society of Human Resources Management (SHRM). DocuSign Envelope ID: EA463DDC-8F82-4F7E-846F-D56684C6BD17 Appendix A Page 3 Position Permit Center Assistant Department Community Development MajorJob Function and Purpose The Permit Center Assistant performs skilled clerical, administrative and reception duties to assist the Community Development Permit Center. The role primarily focuses on addressing, filing of addressing and other records, records management for retention and disposition, data entry, fee verification, and organizing files according to established protocols. General Function The Permit Center Assistant is expected to accurately perform a variety of complex clerical, administrative, and reception duties with a working knowledge of codes, regulations, policies, and procedures pertaining to the Department. Minimum Qualifications Include* High school diploma, one (1) year office experience, and a valid WA state driver's license are required. Preferred qualifications include experience with SmartGov or a permitting database program and State Records Management schedules in a local government land use regulatory or permitting office or equivalent. * All position descriptions allow the hiring manager to consider any combination of experience and training that provides the desired skills, knowledge and abilities.