006-23 - Resolution - Purchase of Dump TruckDocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
RESOLUTION NO. 006-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF A DUMP TRUCK AND ASSOCIATED EQUIPMENT FROM THE
EQUIPMENT RENTAL REVOLVING FUND 500 AND SNOW AND ICE
EQUIPMENT/ATTACHMENTS FROM THE CITY STREET FUND AND
DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, a City Dump Truck is scheduled for replacement in 2023 as part of the
Equipment Rental and Revolving Fund 500 (ER&R) replacement process; and
WHEREAS, the City has an interlocal agreement with Washington State Department of
Enterprise Services (DES) (City Contract No. C057-13) which allows the City to utilize the
contracts procured by DES for services and purchases, so long as the City confirms the contract
complies with all applicable statutory procurement requirements for the particular purchase or
service, per RCW 39.34.030; and
WHEREAS; consistent with City Contract No. C057-13 and the City's Procurement
Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Public Works
Department identified Bud Clary Ford/Hyundai as an approved vendor for the desired dump
truck and associated equipment, awarded via Washington DES Contract No. 05916 (DES
Contract); and
WHEREAS, Staff reviewed the procurement process utilized by DES for the DES Contract,
confirmed the procurement requirements were met, and obtained all necessary documentation
from DES and the vendor regarding procurement; and
WHEREAS, on January 5, 2023, Public Works staff requested and received a quote from
Bud Clary Ford/Hyundai of $122,613.00 (plus applicable tax), for a total purchase price of
$132,912.49; and
WHEREAS, on January 9, 2023, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was
consistent with the DES Contract; and
WHEREAS, the 2023-2024 Biennial Budget includes $112,00 in Equipment Rental and
Revolving Fund 500 (ER&R) and $31,000 from the City Street Fund 002 for the purchases of the
dump truck/associated equipment and snow/ice equipment, respectively; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and
WHEREAS, the Bud Clary Ford/Hyundai quote, attached as Exhibit A, is for the purchase
of ER&R Equipment and Snow and Ice Equipment in an amount that exceeds the $35,000
authorization limit; and
DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
Resolution No. 006-23
Page 2 of 8
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase from Bud Clary Ford/Hyundai of a Dump
Truck and associated equipment in the amount of $99,988.16 and snow and Ice
equipment in the amount of $32,924.33, in the total amount of $132,912.49 (applicable
tax included). The Mayor or his designee is authorized to take all actions necessary to
effectuate the purchase, consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 24t" day of January 2023.
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DocuSigned by:
Brandy Wallace, MMC, City Clerk
DocuSigned by:
Robert Putaansuu, Mayor
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DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
Exhibit A to Resolution 006-23 B
pRCHARa ER&R
Replacement or Addition
Purchase Request
RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or
biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the
extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not
practical for local governments to use electricity or biofuel for police, fire or emergency response
vehicles, including utility vehicles frequently used for emergency response, it is encouraged to
consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use.
Please attach the quote for vehicle / equipment.
Description of item:
F550XLT w/ 3yd dump body
Procurement method:
Department of Enterprise Systems (DES)
Department
Water Sewer Storm Street Public Works DCD Police Admin
x
Addition or Replacement
Addition to Fleet - Please state business case for addition:
Replacement Vehicle / Equipment being replaced: 1031 - F551XL dump truck
x
Fleet Standardization
Requested Vehicle / Equipment follows fleet standardization
X
Requested Vehicle / Equipment DOES NOT follow Standardization. List items that are
not fleet standard and reason for addition.
This dump truck needs to be up -fitted for snow plow controls and wiring for
a sander for the dump bed.
DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
Requested Vehicle / Equipment does not have a standard
Cost
$99,966.16w/tax
Fleet standard cost
Additional cost for consideration and business case:
CB Radio, licensing, city logo decals- $2,000.00
{ TOTAL $102,174.16
$2,186
STANDARDS FOR VEHICLES
Police Department Standard Vehicle
Model
Chassis
Drive Train
Color
Graphics
Accessories
Ford
Sedans
Automatic
Black
City Decal
Lights
SUV
2WD
Vehicle Number
Radios
4WD
Antennas
AWD
Public Works and Planning Standard Truck
Model
Chassis
Cab Size
Drive Train
Color
Graphics
Accessories
Ford
1/2 Ton
Regular
Automatic
White
City Logo
Lights
3/4Ton
Extended
2WD
Truck Number
Radios
1 Ton
Crew Cab
4WD
Antennas
Tool Boxes
Administration and Planning, Standard Vehicle
Type
Chassis
Drive Train
Color
Graphics
Accessories
Electric
Sedans
Automatic
White
City Logo
Lights
Biofuel
SUV
2WD
Vehicle Number
Radios
4WD
Antennas
AWD
I have reviewed the vehicles / equipment listed above and request approval for purchase.
drlvow? 3
Department Director Date
DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
Approved for purchase by:
_J
JERIRres
Rep e tativee
J Zs/O t) a 3
Date
DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
Tony Lan
From:
Sent:
NOREPLY@des.wa.gov
Thursday, January 5, 2023 8:04 AM
To: Tony Lang
Cc: Gideon.Simukonda@des.wa.gov
Subject: Vehicle Quote - 2023-1-49 - PORT ORCHARD, CITY OF - 21802
Vehicle Quote Number: 2023-1-49 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Bud Clary Ford/Hyundai (W403)
700 7th Avenue
PO Box 127
Longview WA 98632
Organization Information
Organization: PORT ORCHARD, CITY OF - 21802
Email: tlang@portorchardwa.gov
Quote Notes:
L Vehicle Location: PORT ORCHARD
Color Options & Qty
Oxford White (Zl) - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description
2023-0914-0001 2023 Ford F550 4WD Cab and Chassis
Dealer Contact: Kathleen Brennan
Dealer Phone: (360) 423-4321 Ext: 7183
Dealer Email: ford.orders@budclary.com
2023-0914-0011 Alternative Wheelbase, Regular Cab, 169WB, 84CA, 18,000# GVWR (F5H/169WB)
2023-0914-0021 GVWR Maximum (19,500# GVWR, 4.88 RAR with Limited Slip, High -Capacity Trailer Tow Package)
(Increases GCW from 31,000 Lbs to 40,000 Lbs) (Only available with Diesel Engine)(68M/X8L/535)
j 2023-0914-0022 Alternative Engine, 6.7L 4-Valve OHV PowerStroke V8 Turbo Diesel B20 with manual push-button
Engine -Exhaust Braking/TorgShift 10-Speed automatic w/ Selectable Drive Modes and Transmission
Power Take -Off Provision (PTO) (Includes Operator Commanded Regeneration, 4.10 RAR, Dual 750CCA
J Batteries, 250-amp alternator, Intelligent Oil Life Monitor) (18,000# GVWR) (99T/44G)
Qty Unit Price Ext. Price
1 $51,655.00 $51,655.00
$166.00 $166.00
$2,055.00 $2,055.00
$9,642.00 $9,642.00
2023-0914-0024 360-Degree Dual Beacon LED Warning Strobes (Amber) (roof -mounted in front of the CHMSL) 1 $628.00 $628.00
(91S/59H)
2023-0914-0030 Tires: XL/XLT (all cabs) 225/70Rx19.5G BSW Traction (4WD Only) (includes 4 traction tires on the rear 1 $207.00 $207.00
and 2 traction tires on the front) (Not recommended for over the road applications; could incur irregular
front tire wear and/or NVH) (If spare tire option is also ordered, spare tire will be matching traction
tire) (TGK)
2023-0914-0031 Spare tire with wheel (includes hydraulic jack) (512/611) 1 $339.00 $339.00
DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
2023-0914-0032 Front Wheel Well Liners (factory) (61L)
2023-0914-0038 Snow Plow Prep Package (to be ordered w/ 6.7L Diesel Engine) (Must also order either 332-Amp 1 $242.00 $242.00
Alternator #67A or 410-Amp Dual Alterantors #67B) (Not compatible w/ other front suspension
packages #67H, 67X or 67P) (473)
2023-0914-0041 Cab Steps, Regular Cab (6in Angular Black Running Boards)(18B) 1 $309.00 $309.00
! 2023-0914-0043 Engine Block Heater (41H) 1 $97.00 $97.00
2023-0914-0044 Backup Alarm (76C) 1 $146.00 $146.00
2023-0914-0046 NEW: XL Chrome Package (Includes chrome front bumper, bright grille, power sliding rear glass w/ rear 1 $218.00 $218.00
window defrost on ext/crew cab, remote start, halogen fog lamps) (96V)
2023-0914-0047 Rearview Camera and Prep Kit (includes loose camera and wiring bundle) (872) (Info: Upfitters offer 1 $400.00 $400.0(
rearview camera installation option with body orders)
2023-0914-0048 Center High -Mounted Stop Lamp (CHMSL)(59H)(No-charge) 1 $0.00 $0.0(
2023-0914-0060 120W40OW Outlet (1) (includes one in -dash mounted outlet) (to be ordered w/ 40/20/40 seating) (If 1 $170.00 $170.00
ordering w/6.71L Diesel Engine, MUST also order either 332-Amp Dual Alternators #67A or 410-Amp
Dual Alternators #67B) (43C/67A)
2023-0914-0066 NEW: 410-Amp Dual Alternator (250 amp plus 160 Amp) (diesel engines) (67B) 1 $110.00 $110.00
2023-0914-0218 Floor Mats, HD Rubber Molded, Front (Weather Tech) (DLR)
2023-0914-0219 Floor Mats, HD Rubber Molded, Rear (Weather Tech) (DLR)
I~ -
2023-0914-0223 Service Manual, CD (DLR)
2023-0914-0224 Service Wiring Diagram, Paper (DLR)
2023-0914-0333 Spotlight, LED 6 inch, Clear Lens, Pillar Mounted, Driver Side (Unity)
2023-0914-1053 Dump Body -11ft with Folding Sides, quick drop tailgate, tapered 1/4 cabshield, double acting
electric/hydraulic hoist, and 5in track on dash with universal phone holder, body is painted black (84CA,
DRW) (ALL DB-11BFS) (ABW1053)
2023-0914-1533 48in x 18in x 18in Aluminum Underbody Toolbox installed forward of the rear axle, PASSENGER side
(84CA or longer) (requires platform, stakeside, or dump body) (ALL ATB-48) (ABW 1533)
2023-0914-1561 Heavy Duty 2in Receiver Hitch with equal or greater than 20,000 GTWR includes/ 7-Way Flat RV Plug,
Class V (7-Way or 6-Way Round plug available in lieu of 7-Way Flat for no additional cost, must specify
at time of order) (Requires Body Order) (ALL-HDHITCH) (ABW1561)
2023-0914-1577 Semi -automatic, spring -rewind tarp system with aluminum housing and premium mesh tarp (requires
platform, landscape, or dump body upfit (BUY 554275150) (ABW1577)
2023-0914-1580 Installation of factory provided rearview camera (Must order Ford's Rearview Camera and Prep Kit,
which is shipped loose from factory) (ABW1580)
1 $132.00 $132.01
1 $111.00 $111.01
1 $221.00 $221.01
1 $105.00 $105.01
1 $721.00 $721.01
1 $19,212.00 $19,212.01
1 $1,169.00 $1,169.01
1 $1,122.00 $1,122.00
1 $1,140.00 $1,140.00
1 $127.00 $127.00
• 2023-0914-1624 Snow Plow Package, V Plow Package, with corrosion resistant dual 304 stainless steel moldboards with 1 $11,135.00 $11,135.00
1/2in cutting edges, tubular steel floating A -frame, dual -action angle cylinders, fully enclosed 2 HP
power/hydraulic unit and regenerative hydraulics with full size SAE standard cartridge valves and
oversize 3/8in rubber hoses, 70 degree attack angle and snow throwing flared wings, dual -beam
halogen plow lights with secure double post mounts, 2 independent 6in trip edges, laser cut steel ribs,
a full length 2in cross tube, oversized hinge pin, ergonomic in -cab controller with single button control
2
DocuSign Envelope ID: 807C24E0-F15A-4BC8-BE16-8245C6C21703
for all plow functions including v-scoop and angle. (8-1/2 Foot) (BUY VXF85) (Must
Factory Snow Plow Prep Package #473) (ABW1624)
2023-0914-1673 Buyers Saltdogg (10ft) 4.5 Cubic Yard Electric Stainless Hopper Spreader. Conveyor and spinner 1 $15,482.00 $15,482.00
powered by indpendent electric motors. Capable of spreading bulk salt or a 50/50 salt/sand mix. In cab
controls with independent variable speeds for conveyor and spinner. 14in poly spinner broadcasts up to
30ft. 12in chain conveyor drive. Chute is adjustable up to 11-1/2in. HIgh quality 304 stainless steel
construction. Stainless steel inverted V improves flow and reduces stress on the drive line. Top screen
and tie downs included. Made in the USA. (Requires service body, dump body or flatbed upfit)(BUY
1400550SSE) (ABW1673)
2023-0914-1683 Buyers Saltdogg mid -size spreader stand. Simplifies unloading and storage of your mid -size spreader. 1 $3,756.00 $3,756.00
Adjustable legs to accommodate your bed height. Built in rollers make loading and unloading your
spreader simple and smooth. Built with sturdy 1/4in structural steel tubing for durability. (Requires
Buyers Saltdogg 9ft or loft Spreader) (BUY 3037294) (ABW1683)
2023-0914-1771 Federal Signal surface mounted Micropulse Ultra amber LED warning lights installed 2 in the front and 1 $1,622.00 $1,622.00
two in the rear (total of 4) (ALL IPX300PKG) (ABW1771)
Quote Totals
Total Vehicles:
Sub Total: $122,613.00
8.4 % Sales Tax: $10,299.49
Quote Total: $132,912.49