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Spring Clean-up Policy and ProceduresIOR,ep CHARD . , IkV99]2Zs]:ito]:TO:/_1:E POLICY AND PROCEDURES [0]:, SPRING CLEAN-UP PROGRAM Purpose The purpose of this policy is to establish guidelines, standards and procedures for the City of Port Orchard's Spring Clean-up Events (the "Program"). The City, in coordination with its contractor solid waste service provider Waste Management, sets an annual Clean -Up week in the spring. During this week, City residents are provided an efficient means — through curb -side pick-up of additional solid waste items and white goods (i.e., appliances) by City Staff and Waste Management, in addition to the regular refuse pick-up by Waste Management. Providing solid waste services is a fundamental governmental service and this Program is imperative to provide this needed public health and welfare service to residents. This policy and procedures document is intended to govern the implementation of this Program. Background The City of Port Orchard has hosted a clean-up event since the early 1990s, consistently providing this vital service for its residents. For this program, the City has coordinated with its solid waste providers, beginning with Brem-Air and now with Waste Management. The current contract with Waste Management states, in pertinent part: 6.1 General The Contractor shall provide two (2) city cleanup weeks annually (Spring and Fall), upon 90 days' notice from the City. At each City cleanup, Contractor will pick up additional household refuse from each single-family residence at the curb (limit 2 cubic yards) and from multi -family premises. The City will provide equipment and manpower to pick up Bulky Material. Additional tonnage picked up by the Contractor and the City during these weeks will be paid for by the Contractor (maximum of $3,000.00 per event). As the City has grown in size, the service area for the Program and associated costs have 1 increased. Program Parameters - Date/Timing. o The Program involves a Spring event (typically in the month of April). o Each event takes place over the course of five (5) consecutive weekdays, from approximately 7am to 6pm. o The Program involves the retrieval of refuse from individual, qualified residential customers on the same regularly scheduled garbage collection date for that particular customer. o The event occurs during a week that is off -recycle (meaning not on a week when Waste Management recycling service is occurring). o Eligible refuse must be placed on the street curb the evening before the qualified residential customer's regular garbage day during the event's window. - Qualified Residential Customers. o The Program's service area and route are dictated by Waste Management's Residential Garbage Service Route. Properties that are served by this Program are, therefore, those individual account holders who have a current Residential Garbage Account with Waste Management. ■ Per Port Orchard Municipal Code ("POMC") 6.04.010, the City requires in pertinent part: "the maintenance of the public health, safety, sanitation and aesthetics requires that all generators of solid waste in the city of Port Orchard accept, arrange for, and pay for solid waste collection and disposal services established by the city." ■ Waste Management offers two types of accounts: commercial and residential. Those eligible for Residential Garbage Accounts include: single family residential properties and multi -family dwelling units (duplexes, triplexes, etc.) where there is wagon service capabilities (not dumpster service, which are offered through a commercial account). - Eligible Refuse. o Waste Management will collect an additional two (2) cubic yards of household trash per Eligible Residential Customer without an additional charge (in addition to the regular waste management wagon) during the Program. o General Household Items. City Staff will collect from qualified residential accounts the following items on the street curb adjacent to the regular garbage cans for pick-up, so long as the items — collectively — do not exceed a volume 2 of four (4) feet by four (4) feet, without the payment of any associated fee to the City: ■ Baby Crib (dismantled) / Highchair / Playpen / Stroller ■ Barbecue (no propane tank) ■ Baseboard Heater ■ Bicycle ■ Coffee or End Table ■ Computer Monitors / CPU ■ Countertop ■ Dresser ■ Electric Fan ■ Electric Space Heater (small) ■ File Cabinet ■ Furniture (made of wood, fiberboard, plastic, etc.) ■ Garbage Disposal ■ Lawn Table ■ Lawn Chair ■ Lawn Mower (oil and gas must be drained) ■ Masonite ■ Medicine Cabinet ■ Rugs (small, no rolls of carpeting) ■ Stereo ■ Swimming pool (plastic, folded into a bundle) ■ Swing set (disassembled and bundle) ■ Home Gym Equipment (Treadmill, Bowflex, etc) ■ TVs 30" or less will be picked up. Anything over 30" will not be picked up. ■ Vacuum Cleaner ■ VCR or DVD players ■ Wheelchair (collapsible) ■ Yard Toys ■ Fencing, chain link/wire (rolled & secured) o Specialty Items. Qualified residential accounts may also place the following items on the street curb adjacent to the regular garbage cans for pick-up, provided the account holder pays a fee to offset the City's costs to haul and dispose of these large items as follows to the City Clerk no later than one (1) week prior to the start date of the event, receives a tag from the City Clerk and places the tag on the item: ■ Air Conditioner ........................................... $28 K3 ■ Bathtub (fiberglass/no cast iron) ............... $15 ■ Chair (upholstered) ................................... $16 ■ Copier/Printer (small home type) ............. $10 ■ Couch/Love Seat (each piece) .................. $54 ■ Dishwasher ................................................. $28 ■ Dryer........................................................... $28 ■ Freezer (Household- No Commercial)..... $28 ■ Gas Heater ................................................. $28 ■ Mattress or Box Spring ............................... $16 ■ Microwave ................................................... $12 ■ Range/Stove.............................................. $28 ■ Refrigerator (large -No Commercial) $28 ■ Refrigerator (small)/Wine Cooler ............. $20 ■ Sinks (no cast iron) ...................................... $10 ■ Sleeper Couch ............................................. $66 ■ Toilet............................................................. $15 ■ Washer........................................................ $28 ■ Water heater .............................................. $28 ■ Water Softener System ............................ $20 ■ Wheel Chair (non -collapsible) ................... $15 *City Staff shall update the above disposal rates on an annual basis so they are in alignment with Olympic View Transfer station's disposal rates. Ineligible Refuse. o All items not listed above are ineligible for pick-up as part of the program and will be left on the curb with a "We're Sorry" tag that identifies the reason for rejection, including but not limited to the following: ■ Hazardous Waste ■ Construction/Demolition Debris ■ Roofing Materials ■ Carpets ■ Vinyl ■ Tile ■ Cabinets ■ Oil or Paint Cans ■ Batteries ■ Waste management cans ■ Pool Tables ■ Furnaces al ■ Recycling ■ Tires ■ Car Parts ■ Boats ■ Fluorescent Lights ■ Motorcycles ■ Wood Burning Stoves/Fireplaces ■ Satellite Dish (large) ■ Wood (firewood or construction) ■ Plate Glass, Glass window or Glass Shower doors o Items in excess of the size parameters described above are ineligible for pick- up from the program. o Loose debris is ineligible for pick-up; all items must be boxed, bound or contained (but any containers utilized will not be returned). o Items that require a fee but the fee is not pre -paid are ineligible for pick-up. Responsibilities of Public Works - The Public Works Department is tasked with the execution of the Program. This role involves the following: o During the event: ■ Typically, all staff report for the events and provide pick-up service for the duration of the Program. ■ The Program utilizes two (2) dump trucks, a backhoe and 2-4 pick-up trucks for the pick-up service. ■ Staff will retrieve the refuse and load it into the City's vehicles. ■ Staff will transport the refuse to the Olympic View Transfer Station, managed by Waste Management, or an appropriate recycling facility. o In advance of the events, staff will: ■ Update fees and obtain Council approval, as appropriate; ■ Prepare the route map (utilizing the Waste Management residential service map); ■ Prepare advertising materials for the event and advertise for the public; ■ Prepare the "We're Sorry" tag for rejected items, and prepare a log for tracking rejected items for code enforcement; ■ Obtain from the Clerk's Office the log of pre -paid items. W1 o After the events, staff will: ■ Staff will maintain records of deposited loads/items, and route any received invoices from the County to the Finance Department. Responsibilities of City Clerk - The City Clerk is tasked with support of this Program. This role involves: o Coordination of the pre -payment of fees for Specialty Items. The Clerk shall develop an application short form for the use by members of the public who seek the collection of a Specialty Item. o The Clerk may accept applications and the associated fees during the regular business hours for City Hall, provided applications must be received and processed at least one (1) week prior to the date of the event. o The Clerk will issue a "sticker" to those applicants who submit an application for a valid Specialty Item and the associated fee. o The Clerk will route the payment to the Finance Department. o The Clerk will prepare a list of pre -paid items and associated property addresses and send to the Public Works Department in advance of the event's start date. Responsibilities of Finance Department - The Finance Department is tasked with support of this Program. This role involves: o Collection and deposit of fees collected by the Clerk for Specialty Items, consistent with the fee schedule set out in this Policy (as may be amended by City Staff and/or City Council). ■ Funding shall be held in the General Fund to offset the operational costs of the Program, including but not limited to staff time and use of City equipment. o Payment of any invoice received from Kitsap County Solid Waste for loads taken to Olympic View Transfer Station as part of this Program in excess of $3,000 (per the contract with Waste Management, referenced above). Responsibilities of Code Enforcement - The City's Code Enforcement Officials are tasked with support of this Program. This role involves: o Following the event, Ineligible Refuse abandoned in the right of way or on private property may be prosecuted as a nuisance, consistent with POMC 9.30. o Code Enforcement will respond to complaints of abandoned refuse and may Cel take action consistent with the POMC and the City's applicable procedures. Relevant Materials - Attachment 1: Clean-up Brochure - Attachment 2: "We're Sorry" Tag - Attachment 3: Waste Management Franchise Agreement (excerpt) Approved by the City Council on (September 14, 2021) Revision 1: 212812023 7 City of Port Orchard 216 Prospect Street General 2 IMPORTANT INFORMATION FOR Information Major 3 THE PROGRAM Appliances Due to an increase of residents taking part in the clean-up program Excluded 3 and to avoid confusion of items allowed, the City has implemented Items a "tagging" system for articles not collected that do not meet the Clean Up List 4 program requirements. Please pay attention to the item(s) you are placing out and verify- ing that the constraints listed in this flyer are being met. If you have any questions, please email us at publicworks@portorchardwa.gov. Thank you for your understanding. Week of April l o t h 1 4 t h P a g e z GENERAL INFORMATION 1 I The City of Port Orchard and Waste Management schedule one (1) annual Spring clean-up for city residents. During this week, City residents are provided an efficient means to have household refuse and other household items disposed of. Some items are free to set out, while others require a small fee. The City resident must pay for certain items one week in advance in the Treasurer's Office at City Hall and place all items at the street curb (next to garbage cans) on their regularly scheduled pick up day. The City will not carry items from private prop- 1 erty. There is no charge for the collection and disposal of most smaller items. Items must be boxed, bagged, bundled, or easily handled. The total volume of the collection must fit into a space 4 feet by 4 feet wide and 4 1 feet high. The City will not dump any Waste Management cans. I 1 If the items do not comply with the City requirements, the City will not pick them up. The items will not be al- lowed to remain at the street or in the right-of-way after the event. 1 I I I I YOU MUST BE A RESIDENT INSIDE PORT ORCHARD CITY LIMITS IN I I I I ORDER TO PARTICIPATE IN CLEAN-UP WEEK. 1 I I I I Please remember the following: Pick u is on our regularly scheduled garbage collection day. No recycling or and waste will be 1 I p� Y g Y g g Y• Y g Y I picked up. I • All fee items must be paid for prior to the week of pick-up at the Treasurer's Office in City Hall. See list on page 4 for prices. I I 1 • All items to be disposed of must be on the street curb with the regular garbage cans on the evening before the resident's normal garbage collection day. The City crew will collect these item on the normal collection day. THE CITY CREW WILL NOT BACKTRACK FOR ITEMS THAT WERE NOT I PLACED OUT AT THE PROPER TIME OR PAID FOR IN ADVANCE. I Waste Management will collect an additional two (2) cubic yards of contained extra household 1 I I trash per eligible residential customer without an additional charge during the Program. City crews I 1 will dump large bulky materials that are not easily handled by the Waste Management driver. The 1 City will not dump any Waste Management cans. • No loose debris is allowed. 1 I I 1 1 I � I i P a g e 3 Major Appliances I I I White goods such as stoves, washers, dryers, refrigerators, and freezers can be included for Clean —Up Week. For a fee, the City crew will haul ap- pliances to be recycled. Fees for white goods must be paid one (1) week prior to the day of pick-up in the Treasurer's Office. The City will take these items that have been paid for to the recycle site. Appliances must be placed at the curb next to your garbage can. I 1 I Excluded Items its list contains examples of items that are prohibited and will not be collected. This is not a imprehensive list. Please do not leave these items out as we will not collect them. Unac- !ptable items will be left with a "We're sorry" tag identifying the reason. • Hazardous Waste • Construction/Demolition Debris • Roofing Materials • Carpets • Vinyl • Tile • Cabinets • Oil or Paint Cans • Batteries • Waste Management cans • Pool Tables • Furnaces • Recycling (Cardboard, etc) • Tires • Car Parts • Boats • Fluorescent Lights • Motorcycles • Wood Burning Stoves/Fireplaces • Satellite Dish (large) • Wood (firewood or construction debris) • Plate Glass, Glass window or Glass Shower doors Please do not leave these items out as we will not collect them. Kitsap County residents may bring hazardous products to the Kitsap County Moder- ate Risk Waste Collection Facility for proper handling. There is no charge for residen- tial disposal. They are open Thursday through Saturday, 10:00am-4:00pm. Residen- tial customers only! Business customers must call for an appointment. For addi- tional information, please visit their website at https://spf.kitsapgov.com/pw/Pages/ HHWFacility.aspx or call 360.337.5777. Week of April l o t h— 1 4 t h P a g e 4 A .00'------_-- Clean Up _------- - - - List — 1 Due to limited space, we can't list all items. If an item is not on this list, please email us at i publicworks@portorchardwa.gov to find out if we take the item and if there is a fee. 1 I Baby Crib (dismantled)/High Chair/Playpen i FEE ITEMS 1 • Stroller I 1 Barbecue (no propane tank) • Air Conditioner $28 1 [ Baseboard Heater • Bathtub (fiberglass/no cast iron) $15 i t • Bicycle • Chair (upholstered) $16 1 1 • Coffee or End Table • Copier/Printer (small home type) $io • Computer Monitors/CPU • Sofa/Love Seat (each piece) $54 1 1 Countertop 1 1 • Dishwasher $28 • Dresser i 1 Electric Fan • Dryer $28 1 • Electric Space Heater (small) • Freezer (Household, no commercial) $28 1 1 1 • File Cabinet • Gas Heater $28 1 • Furniture (made of wood fiberboard las- > > P Mattress or Box Spring 1 $i6 tic, etc.) • Microwave $ia 1 • Garbage Disposal Lawn Table • Range/Stove $28 1 1 • Lawn Chair Refrigerator g $28 Lawn Mower (Oil and gas has to be drained) (household, no commercial) 1 1 Masonite • Refrigerator small /Wine Cooler g ( ) $ao 1 1 1 1 Medicine Cabinet • Sinks (no cast iron) $io 1 1 Swimming Pools (plastic, folded into bundle Sleeper Couch 1 $66 1 1 Swing set (disassembled and bundled) • Toilet $15 Home Gym Equipment (Treadmill, Bowflex, 1 I etc.) Washer $28 I • TV's 30" or less. TV's over 30" will not be • Water Heater $28 1 I picked up. • Water Softener System i $20 1 i I �0 Vacuum Cleaner Wheel Chair (non -collapsible) $15 1 • VCR or DVD Player i Wheel Chair (collapsible)IN I Yard Toys 1 'b- Fencing, chain link/wire (rolled & secured) — — — — — — — — — — — — — — — — ORCHARD. WE'RE SORRY But Your Item(s) Were Not Picked Up Due To The Following Reason(s): ❑ The total amount of items is larger than a 4'x4'x4' a rea ❑ Items are not boxed, bagged or bundled ❑ Items are hazardous material and/or paint ❑ Items are "prohibited" materials that the City does not pick up ❑ Oil and/or gas was not drained from item(s) ❑ Specific materials are"fee" item(s) that needs to be paid for in advance ❑ Other: Lists for prohibited materials and for fee items can be found at https:// portorchardwa.gov/ Thanks for your understanding. Contract No. 024-15 CONTRACT FOR SOLID WASTE SERVICES BETWEEN THE CITY OF PORT ORCHARD, WASHINGTON AND WASTE MANAGEMENT OF WASHINGTON, INC. July 1, 2015 - June 30, 2020 CONTRACT FOR SOLID WASTE SERVICES BETWEEN THE CITY OF PORT ORCHARD, WASHINGTON AND WASTE MANAGEMENT OF WASHINGTON, INC. This CONTRACT FOR SOLID WASTE SERVICES (hereafter, "Contract") is made and entered into this day of , 2015, by and between the City of Port Orchard, a Washington municipal corporation (the "City"), and Waste Management of Washington, Inc., a Washington corporation ("Contractor"), to provide for Solid Waste Services in the City Service Area. The parties shall be collectively referred to herein as the "Parties" and individually as a "Party," unless specifically identified otherwise. RECITALS WHEREAS, the City of Port Orchard, a Washington municipal corporation (the "City"), has negotiated with Waste Management of Washington, Inc., a Washington corporation (the "Contractor"), for solid waste collection and recycling pick-up services; and WHEREAS, solid waste collection service is a fundamental municipal function with unifonn, managed collection necessary for the preservation of public health; and WHEREAS, Contractor represents that it has the experience, resources, and expertise necessary to perform solid waste collection services; and WHEREAS, pursuant to RCW 35.21.120 the City has enacted ordinances codified in the City's Municipal Code which created a system for the orderly collection and disposal of Garbage within the City of Port Orchard; and WHEREAS, the City agrees to adopt such modifications to its solid waste ordinances as it believes are necessary to reflect this agreement; and WHEREAS, this contract is subject to the adoption of such ordinance modifications and to the rights of any third parties regarding franchises provided for pursuant to RCW 35.13,280; and WHEREAS, the City and Contractor have negotiated a mutually advantageous proposal for providing solid waste collection services and the City Council has determined that the City should enter into a contract with Contractor for the collection and disposal of Garbage, recycling and yard debris within the City. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL BENEFITS AND COVENANTS STATED HEREIN, THE PARTIES AGREE AS FOLLOWS: Page 6 of 28 4A Compliance Required Failure of the Contractor to fully comply with any and all of the terms of the foregoing insurance or bond provisions shall be considered a material breach of this contract and unless cured by Contractor within 7 days after written notification from the City, shall be cause for its immediate termination at the option of the City. ARTICLE V - GARBAGE COLLECTION 5.1 Garban Collection 5.1.1 Carts; Containers All Residential Garbage will be collected in Contractor owned carts. Extra materials which do not fit neatly within the Customer's primary Cart/can shall be collected for an additional fee and may be placed adjacent to the primary Cart in customer provided plastic bags which can be safely collected by Contractor's personnel and equipment. All Multi -Family and Commercial Garbage will be collected in Contractor owned carts or containers, and extra materials which do not fit neatly within the Customer's primary Container shall be collected for an additional fee and may be placed adjacent to the primary Container in Customer provided plastic bags which can be safely collected by Contractor's personnel and equipment. 5.1.2 Bulky Items and White Goods Upon request from the City, the Contractor shall provide separate collection of bulky items and white goods on a call -in basis. Residents will be charged fees according to the W.U.T.C. tariff in effect at the time of the request. ARTICLE VI — CITY CLEANUP DAYS 6.1 General The Contractor shall provide two (2) city cleanup weeks annually (Spring and Fall), upon 90 days notice from the City. At each City cleanup, Contractor will pick up additional household refuse from each single family residence at the curb (limit 2 cubic yards) and from multi -family premises. The City will provide equipment and manpower to pick up Bulky Material. Additional tonnage picked up by the Contractor and the City during these weeks will be paid for by the Contractor (maximum of $3,000.00 per event). ARTICLE VII - RECYCLABLES COLLECTION 7.1 General Recycling Provisions The collection of Recyclable Material shall comply with the requirements set forth in WUTC Tariff No. 20, a copy of which is attached as Exhibit B and as incorporated by this reference and shall apply to the services described in this Article VII.. Recyclables Collection services will be provided to Commercial Customers pursuant to separate agreements. Contractor becomes the owner of Recyclables when they are placed in the Contractor's collection vehicle and, thereafter, the Contractor may market or manage them in any manner the Contractor deems to be economically feasible. The Contractor shall be responsible for all marketing and sale of Recyclables collected hereunder and shall be entitled to all proceeds therefrom. Page 19 of 28