009-23 - Resolution - Purchase of Valve Maintenance TrailerDocuSign Envelope ID: 05BCA2E8-3C89-479D-8EBC-5CCB2318B122
RESOLUTION NO. 009-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF A VALVE MAINTENANCE TRAILER FOR THE EQUIPMENT
RENTAL & REVOLVING FUND 500 AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, the City identified a need for a valve maintenance trailer to assist staff with
preventative maintenance procedures while conducting the City's water systems valve
maintenance program; and
WHEREAS, the trailer will increase productivity by quickly opening and closing valves
while allowing better ergonomics and safety for staff as they conduct the water system's valve
maintenance; and
WHEREAS, the City has an interlocal agreement with National Purchasing Cooperative-
BuyBoard (City Contract No. 028-23) which allows the City to utilize the contracts procured by
BuyBoard for services and purchases, so long as the City confirms the contract complies with all
applicable statutory procurement requirements for the purchase or service, per RCW
39.34.030; and
WHEREAS; consistent with City Contract No. 028-23 and the City's Procurement
Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Public Works
Department identified Wachs Utility Products as an approved vendor for the Valve
Maintenance equipment, awarded via BuyBoard Contract No. 684-22 (BuyBoard Contract); and
WHEREAS, Staff reviewed the procurement process utilized by BuyBoard for the
BuyBoard Contract, confirmed the procurement requirements were met, and obtained all
necessary documentation from BuyBoard and the vendor regarding procurement; and
WHEREAS, on February 7, 2023, Public Works staff requested and received a quote for
the Valve Maintenance Trailer from Wachs Utility Products of $80,765.07 (plus applicable tax
and freight), for a total purchase price of $94,194.82; and
WHEREAS, on March 1, 2023, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was
consistent with the BuyBoard Contract; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more; and
WHEREAS, the Wachs Utility Products quote, attached as Exhibit A, is for the purchase
of Equipment in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
DocuSign Envelope ID: 05BCA2E8-3C89-479D-8EBC-5CCB2318B122
Resolution No. 009-23
Page 2 of 3
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
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THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase from Wachs Utility Products in the
amount of $94,194.82 (applicable tax included). The Mayor or his designee is authorized
to take all actions necessary to effectuate the purchase, consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 281" day of March 2023.
ATTEST:
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Brandy Wallace, MMC, City Clerk
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Mark Trenary, Mayor Pro-Tem
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DocuSign Envelope ID: 05BCA2E8-3C89-479D-8EBC-5CCB2318B122
UtilityProducts
600 Knightsbridge Parkway, Lincolnshire, Illinois 60069
537-8800 Fax 520-1147
(847) 1 (847)
Quotation
The Valve Maintenance Experts'"
turnvatves.com
Page 1 of 1
TO: Tony Lang
Date: 2/7/2023
Port Orchard
Quotation Number: KR191049
216 Prospect St
Payment Terms: Net 30 Days
Port Orchard, WA 98366
Shipping Terms: FOB Origin
Valid Through: 4/8/2023
Estimated Delivery: See Below
Reference: BuyBoard #684-22
E.H. Wachs is pleased to offer the following quotation.
Unit Price Line Total
Item Number Description
Qty U/M (USD) Disc% (USD)
1 77-000-36 Standard LX (Gas) — VMT (RH): Single turner valve maintenance trailer;
1 EA 81,995.00 1.5% 80,765.07
includes Wachs 750 Ft/lb (1020 Nm) Extended Reach Valve operator for
those preventive maintenance activities, telescoping valve key and Wachs
rugged ized TC-100 with GPS controller/datalogger. A 27 HP (20 kW)
gasoline powered Kohler overhead cam air cooled engine provides ample
power for all contained functions, including an auxiliary HTMA Class II circuit;
10 gallon (38 L) reservoir, fan cooled heat exchanger, continuous duty rated
for 8 GPM (30.3 LPM) @ 2,000 PSI (140 bar). A positive displacement blower
provides 500 CFM (14.2 cmm)-11" (280mm) Hg vacuum, with spoils
containment provided by a 250 (950 L) gallon tank with power hydraulic dump
(rear discharge) and latching rear door. Also driven from the common power
train is a 2.5 GPM (9.5 LPM) @ 3000 PSI (210 bar) pressure washer system
with 3 gallon (11.4 L) anti -freeze tank and 95 gallon (360 L) water tank.
Includes 2-1/2" (63.5mm), 1-1/4" (31.75mm) & 7/8" (22mm) suction wands
and one each short and long wash -down guns. The LX package bundles the
service light bar with arrow board, 45' (14 M) auxiliary hydraulic hose reel for
operation of hydraulic power tools & Bluetooth tethering module (installed in
ERV-750) for wireless communication between the exerciser and
Controller/Data Logger and 24" (61cm) X 18" (46cm) x 18" (46cm) aluminum
job box.
Other options available include: Under deck mounted Spare Tire Kit
(77-411-00), 2-5/16" Ball Tongue (77-215-01), 451b Breaker, Mount and 14"
Moil Point (08-000-10, 08-405-00 & 08410-02) or already GPS enabled
controller/datalogger, however adding Trimble R2 GNSS receiver (79-412-02)
provides capability of submeter to centimeter level positioning accuracy
(highest accuracy in real-time with the use of correction sources).
2 SALES TAX Sales Tax 9.3%
1 EA 8,014.75 8,014.75
Subtotal 88,779.82
Motor Freight 5,415.00
Total (USD) $94,194.82
We will prepay and add shipping charges to your order, or we can ship collect via your choice of carrier service. If you have any questions
please feel free to call Chris Damkoehler at 424-304-4937 or call me at 847-484-2773.
If you are tax exempt, please supply your identification number and certificate with your order. If your exempt number is not on file, tax will be
added to your invoice.
Please reference this quote number when placing your order. Thank you
Ken Redding
Technical Service Rep
847-484-2773
ken.redding@ehwachs.com
Sales of E.H. Wachs products and services are expressly limited to and made conditional on acceptance of its current Terms and Conditions of Sale , found at
www.ehwachs.com ("Terms'). Any additional or different terms are hereby rejected. Commencement of work by E.H. Wachs or acceptance of delivery of products by
you constitutes your acceptance of the Terms.