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066-20 - Rice Fergus Miller, Inc. - Contract Amendment 10DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC Amendment No. 10 to Contract No. C066-20 CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS MILLER, INC. THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 91}i day of May, 2023, by and between the City of Port Orchard ("City"), a municipal corporation, organized under the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the laws of the State of Washington, located and doing business at 275 5' St., Bremerton, WA 98337 ("Consultant"). WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant for the South Kitsap Community Event Center Project (the "Project") ("Underlying Agreement"); and WHEREAS, on July 27, 2021, the City and Consultant executed Amendment No. 1 to the Underlying Agreement, increasing the contract amount and adding additional scope of work (work within the scope of the initial Request for Qualifications); and WHEREAS, on September 17, 2021, the City and Consultant executed Amendment No. 2 to the Underlying Agreement, adding additional scope of work (work within the scope of the initial Request for Qualifications); and WHEREAS, on October 12, 2021, the City and Consultant executed Amendment No. 3 to the Underlying Agreement, increasing the contract amount and adding additional scope of work (work within the scope of the initial Request for Qualifications); and WHEREAS, on January 25, 2022, the City and Consultant executed Amendment No. 4 to the Underlying Agreement, increasing the contract amount and adding additional scope of work due to unforeseen on -site conditions; and WHEREAS, on March 21, 2022, the City and Consultant executed Amendment No. 5 to the Underlying Agreement, extending the contract term to accommodate the scope of work; and WHEREAS, on April 12, 2022, the City and Consultant executed Amendment No. 6 to the Underlying Agreement, updating the scope and fee for tasks 4 and 5 of C082-19; and WHEREAS, on September 13, 2022, the City and the Consultant executed Amendment No. 7 to the Underlying Agreement, adding additional design work related to shoreline improvements and permitting; and WHEREAS, on December 13, 2022, the City and the Consultant executed Amendment No. 8 to the Underlying Agreement, adding additional design work LEED Certification feasibility; and WHEREAS, in February 2023, the City and Consultant executed Amendment No. 9 to the Underlying Agreement, adding a modification to the architectural plans to meet LEED silver certification; and WHEREAS, the City received funding from the Kitsap Public Facilities District ("KPFD") via an IMANAGE\366922\0001 \10668567.v 1-5/4/23 DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC Agreement between the City and the PFD (C082-19) for this 8-phase Project, which will result in a Community Event Center; and WHEREAS, the Consultant was selected as the most qualified firm to perform all phases of the Project, and to date the Consultant and City and have completed phases 1-3 as set out in C082-19; and WHEREAS, the City has learned that a condition of funding building and library construction from state funds is LEED certification; and WHEREAS, the City wishes, on behalf of the Kitsap Regional Library, to add design modifications to the CEC space to be occupied by the Library to the scope of work and has prepared this Amendment No. 10 to Contract No. C066-20 for this purpose; and WHEREAS, the Parties acknowledge that funding for the additional scope of work set out in Amendment #10 will be provided by the Kitsap Regional Library; and WHEREAS, the Parties wish to memorialize their agreement to so amend the Underlying Agreement; NOW, THEREFORE, In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement, including previous Amendments Nos. 1-9, is amended as follows (amendment shown in legislative marks): a. The Scope of Work is amended to add the tasks as set out on Attachment 1 hereto (Amendment #10 Request). b. The total contract cost is increased by $18,683.00, plus reasonable reimbursable expenses associated with performing the tasks in Attachment 1, and applicable taxes, all as set out on Attachment 1 hereto (Amendment #10 Request). c. The contract term remains with a termination date of December 31, 2024, unless extended or earlier terminated in accordance with the terms of the Underlying Agreement. 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set forth above. IMANAGE\366922\0001 \10668567.v 1-5/4/23 DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC CITY OF PORT ORCHARD, WASHINGTON LDocuSigned by: �'e� P�aawvu, Robert Putaansuu, Mayor ATTEST/AUTHENTICATED: DocuSigned by: F-46 ra�n,� l� W Brandy Wa Cc ," IMC, City Clerk APPROVED AS TO FORM: DocuSigned byAr'�v Char, o e . rc er, City Attorney CONSULTAr Rice Fergus Miller, Inc. Printed Name and ``-S�GpF�PORAp��• `�'� Ci • 2 'd �SLAL 9p •' �ragR. x uri+runny ,� IMANAGE\366922\0001 \ 10668567.v 1-5/4/23 DocuSign Envelope & AE15DBE4-5318-4C8F-8ED8-B48A09C354FC _ j]t No. 10 to Contract No. C066-20 RafergusmILLER ARCHITECTURE INTERIORS PLANNING VIZLAB April 6, 2023 Nick Bond Development Director City of Port Orchard 216 Prospect St Port Orchard, WA 98366 275 Fifth Street, Suite 100 Bremerton, WA 98337 (360) 377-8773 rfmarch.com Re: South Kitsap Community Events Center Amendment 10 Request KRL Revisions RFM Project: 2020002.00 Dear Nick, Rice Fergus Miller (RFM) is pleased to present the following Letter of Proposal to amend our contract for the above referenced project. I. Project Description Kitsap Regional Library (KRL), the designated tenant on the first level of the above referenced project, has requested changes to our design of their space. II. Scope of Services The project previously completed the Design Development phase and is moving into Construction Documents phase. The following scope is to revise the design and drawings based on the attached comments from KRL. The following disciplines are affected by the requested changes and are included in this scope of work: • Architectural • Mechanical Engineer • Structural Engineer • Electrical Engineer III. Exclusions and Additional Services This contract amendment is specific to the described revisions as illustrated in the attached plan comments. No other changes are covered in this contract amendment. IV. Owner Responsibilities It is our understanding that City of Port Orchard and Kitsap Regional Library will provide full information, including a program, setting forth its design objectives, constraints, and criteria; and, the services of other consultants not included here when such services are deemed to be necessary. DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC South Kitsap Community Events Center Amendment 10 - KRL Revisions April 6, 2023 V. Schedule We have a critical deadline of July 1, 2023 to complete building permit submittals prior to the WA State code cycle change. In order to meet this, we have begun the architectural work to implement these changes. Consultants will need to start their work as soon as possible in this month of April to stay on schedule. We are requesting immediate approval of this proposal. VI. Compensation For the Scope of Services outlined above for Rice Fergus Miller and its consultants, compensation shall be a Fixed Fee of Eighteen thousand six hundred eighty three dollars (18,683.00); plus, reimbursable expenses and any applicable taxes. VII. Terms of Agreement Please provide an amendment to our South Kitsap Community Events Center contract upon accepting this proposal. Vill. Summary Thank you for the opportunity to propose on your project. We look forward to discussing our proposal further and working with you. Please contact me if you have any questions. Sincerely, ran'6VKelly, rgus Mill r, I c. Pri cipal Architect Attachment: 230405 KRL Plan Revisions DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC RICEfBYgZISMILLER INCREASE SIZES OF OFFICE. NEED ACOUSTIC SOLUTION FOR OPEN WORKSTATIONS - COULD BE FURNITURE SOLUTION, IE. CUBICLES WILL NEED TO EVALUATE STORAGE CAPACITY FOR LIBRARY SUPPORT SPACES N 0 f u CN 04 N £ 0 � o 00 .s 0 ' w� zL �G w� L LU Q 0 1 2 3 TT II I I I �IIIIIII �IIIIIIIIIIIIIIII; IIIIIII IIIIIIIIIIIIIII� remove exit, not req. shift exterior door, all window to office? Af 7S4.1 ' eliminate - closet, create - storage - casework area - outside of , offices, green - rect. SPRINK 122 I ti rn 4 _ E— ■ 120 118 : OFFIC ■ 119 = LOUD WOR ROOM■ 117 ■■■■■' L; , MDF 133 f EV.-I NOTES 9& 5 FRONT SEE &25 REF:- ELEC ROOM C V' CL CAR 1 44 -0CL. OPNG. 2'-3t1Z low ceiling, approx 4-8 NOTES & LEGEND - FF&E PLAN 1. FURNITURE IS SHOWN FOR COORDINATION PURPOSES ONLY - NIC. 2. ALL LIBRARY SHELVING PROVIDED BY KRL - NIC. 3. COORDINATE POWER LOCATIONS W/ MEP. 4. REFERENCE A/V DELIVERABLE FOR EQUIPMENT NOT SHOWN. 5' DIAMETER TURNING SPACE CLEAR FLOOR SPACE 30" X 48" LINO 4 5 6 7 8 9 10 11.1 12 — I I I I I I II I I OPERABLE GLASS PARTITION SYSTEM TO SECURE KRL SPACE WHEN LIBRARY IS CLOSED BUT EVENT CENTER IS OPEN MAINTAINS ACCESS TO LOBBY AND TO MAIN GROUND LEVEL FLEX SPACE, WITH ACCESS TO PLAZA DOORS TO THIS ROOM CAN SIMPLY BE KRL WOULD LIKE MORE ROOM FOR THE LOCKED WHEN THE LIBRARY IS CLOSED KIDS COLLECTION - REWORK PARTIAL I HEIGHT WALLS, SHELVING, AND STACKS INCLUDE DISPLAY SCREEN AND TO INCREASE SIZE OF SPACE MEETING TABLES TO MAKE A FLEXIBLE DEDICATED HERE SPACE FOR PROGRAMS. SHELVING DESIGN COULD BE RETHOUGHT TO KEEP —-- — — — — — — — DESIGN INTENT HERE - BUT MAYBE — HIGHLIGHTS SOME OF OUR DESIGN STORY INSTEAD OF THE ADULT READING COLLECTION soft seating zone along windows - shorten stacIlCs in this area and - �it relocate some to general reading area A — lj� —__ REAK ROOM% � �� �� �� �� �� � — KIDS READING AREA I 0 I RARY S KS 115 DN \LL- 7� ADULT READING - - � 126 --- --- --- LIBRARY FLEX -^ I SPACE I— — — —I LLI �n , — i p,IYp STOR : ---- 16 ■ I I I � � � I ■ — — — — — — — STAIR 1 I GE E AL PROGRAM — -- — I I I I READING AREA STORAGE I I NOTE: ALL FURNITURE IN THIS I I— — — III I I I L TWEEN READING 108 AREA INTENDED TO BE MOVABLE 107 DA4A 125 ■■■■■■ ■■■■■ III 00 00 00 00 00 00 STAf F ADA JA — — A RR ALLL 4 113 112 111 �o : OI RES ROOMS oa o0 0o a o ■ E�JAN in) i Ao : rn130 I I I — — — — — — — II I I i FF&E PLAN -LEVEL 1 1 /8" = 1'-01, 0 4' 8� 18' L�J L�J this area would work better with only — — L J � L J � [] L J L J 1 circulation route. huddle desk an �■ — — — — — — C M tech stations into one thing SHARED BUILDING VESTIBULE --------------- LOBBY 101 FUTURE TENANT 102 SPACE OFFICE I I I I 0 124 110 RECEPTION � _ _ ARTNER OFFICE 132 FIR 01� TEEN READING 358 AREA ENV 1 STAIR 3 STORE i think we can get most all — o teen collection on walls S3.1 I1 FRIENDS ® III sTP I I I I I ICOLLECTION III 103 -� A.1 - - - - - - - - - - - - - - - A additional stack space I or enclosed program 1 ADD EXTERIOR DOOR FOR FRIENDS OF room DESIRE TO RELOCATE PARTNER OFFICE THE LIBRARY SPACE. UTILIZE THIS TO SECOND FLOOR AND REALLOCATE SPACE FOR BOTH THEIR'STORE' AND THIS SPACE TO KRL FUNCTIONS STORAGE. I I ° ° ° HAS GOOD ACCESS TO COVERED PLAZA ° FOR MOBILE DISPLAYS IN CONJUNCTION WITH EVENTS IN PLAZA AS WELL AS A TEEN SPACE CAN BE REDUCED. DEDICATED ENTRANCE THAT COULD BE REWORK LAYOUT OF SPACE TO INCLUDE I ACCESSED WHEN THE REST OF THE BUILDING IS CLOSED. SOME OF ADULT COLLECTION HERE. I REMOVE BUILT IN BANQUETTE SEATING TO MAXIMIZE FLEXIBILITY ARCHITECTURE INTERIORS PLANNING VIZLAB 275 FIFTH STREET, SUITE 100 BREMERTON, WA 98337 360-377-8773 RFMARCH.COM ■ Q M 00 C) _ V W U Q 0 DC Z LU O U Q � � 0 V 0 O W w � W � cn O Q C U PROJECT # 2020002 DESIGN DEVELOPMENT ISSUE DATE SEPTEMBER 30, 2022 REVISION SCHEDULE FF&E PLAN - LEVEL 1 SHEET # A80n0l DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC RICEf2YgZISMILLER 0 CV u 't CV CV { 0 CV � M i rn .s o w � G z c c n = LU w � z Q o 2 3 4 I I I I I I ', 1 �IIIIIII �1111111111111111 I IIIIIII IIIIIIIIIIIIIIII add window adjust windows door change I / - — 1 —S — — I S4.1 NOTES & LEGEND - FF&E PLAN 1. FURNITURE IS SHOWN FOR COORDINATION PURPOSES ONLY - NIC. 2. ALL LIBRARY SHELVING PROVIDED BY KRL - NIC. 3. COORDINATE POWER LOCATIONS W/ MEP. 4. REFERENCE A/V DELIVERABLE FOR EQUIPMENT NOT SHOWN. 5' DIAMETER TURNING SPACE CLEAR FLOOR SPACE 30" X 48" LINO 5 6 7 8 9 10 11.1 C 20 — I I I I I II I I I I I I I II I I I I I I I II I o I KRL WOULD LIKE MORE ROOM FOR THE KIDS COLLECTION - REWORK PARTIAL HEIGHT WALLS, SHELVING, AND STACKS TO INCREASE SIZE OF SPACE DEDICATED HERE additional exit I additional exit i eliminate wall and door shift window I I I II I soft seating zone along windows - need powe in floor and walls Iffil - lockable storage iipment - - - - - - - - ® - - - - - - - cabinets for a/v and furniture - BREAK ROOM %ft! ��� ��� ��� ��� ��� - KIDS READING I LIBRARY S KS program storage only - pN AREA DOLT READING 115 � 0 3 � 126 --- --- --- LIBRARY FLEX I II SPACE _ II change to 1 I I IIIIIII '� iture work t 0� ENCLOSABLE PROGRAM SPACE stations office footprint — — — I { 0� I Tch 1 — — � area milli" I IN STAIR1 D 117 - - - - n S1.1 AL 0 0 PROGRAM `% I - -- - STORAGE READING AREA III - III I - � o 0 TWEEN READING I 108 NOTE: ALL RNITURE IN THIS wal67: 107 �DA7A O AREAINTEN ED TO BE MOVABLE spa125 final shelving layout assist and�0need floor ALL ENDER MDF STAFF ADA JA - - A RR TBD storage,SPRINKLER if possible O RES ROOMS eliminate door 113 112 111 power operable wallsEE 104 JAN of 'LE Irk- � 130 LE;] L J J LJ I Mi self check and printer ELEC ROOM11 elminate SHARED BUILDING VESTIBULE EVENT LOAD built in - LOBBY 101 123 FUTURE TENANT / seating, F 102 I �, 0 SPACE I OFFICE I I I I I change RECEPTION!I 124 shelving 110 ARTNER OFF E 132 - - - - - - - - - - - - - - - - - - - - - - - - - - TEEN READING � - B 109 - - _ _ AREA - - - - - 127 door change - B - - - ELEEV 1 - STAIR 3 I 1 — I I STORE -------------- S3.1 I r I I FRIENDS I 1 STPIII I COLLECTION II I 1 1 — 103 —1l A.1 Al elevator model TBD I ADD EXTERIOR DOOR FOR FRIENDS OF 1 THE LIBRARY SPACE. UTILIZE THIS SPACE FOR BOTH THEIR'STORE' AND STORAGE. HAS GOOD ACCESS TO COVERED PLAZA ° FOR MOBILE DISPLAYS IN CONJUNCTION WITH EVENTS IN PLAZA AS WELL AS A DEDICATED ENTRANCE THAT COULD BE ACCESSED WHEN THE REST OF THE BUILDING IS CLOSED. �F�&E PLAN -LEVEL 1 1 /8" = 1'-0" 0 4' 8- 16' I I I ARCHITECTURE INTERIORS PLANNING VIZLAB 275 FIFTH STREET, SUITE 100 BREMERTON, WA 98337 360-377-8773 RFMARCH.COM ■ Q00 M O� _ V W U 0 DC Z Lu O U C� 0 O W w �> 0 � W � cn O Q U Cfl PROJECT # 2020002 DESIGN DEVELOPMENT ISSUE DATE SEPTEMBER 30, 2022 REVISION SCHEDULE FF&E PLAN - LEVEL 1 SHEET # A8OmOl DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC RICEfBYgZISMILLER CV CV s u CN 04 £ O s N c O s M c � c m • s 0 " W H G Z_ u C. Lu �G L LLB Q 0 e SEZZI 'dAL'NI'VO J-1 (1110 AS 1 1) 1111 N1111 IZ90.9 x In O :1f101(10 0NIHE)nad1 IL9011 .9-.S yv-AlO 00 O m9 (10.1810N) M O MS 1H011 � o . a z N vl U - EIEV. No.t E FR NT E�[v. No.z SEE NOTES 9825 (REF:-PWSO) 4'-13/1_ "CL CAR II-- 2'-9114" 4'q L. OPNG. 2'-31/2' 7'-9" R. . (d MAIN FLOOR I- 1'-11 1/4•. 5'-6" R.O. 7, �1 �'-5 9/i6" CAR' CAR I�T 2 1 9A DIM OF APPLICABLE 1111 T-91 CLEAR HOISTWAY & PIT 4 15'-10. TOTAL H IS TT II I II I II I I II I NOTES & LEGEND - FF&E PLAN 1. FURNITURE IS SHOWN FOR COORDINATION PURPOSES ONLY - NIC. 2. ALL LIBRARY SHELVING PROVIDED BY KRL - NIC. 3. COORDINATE POWER LOCATIONS W/ MEP. 4. REFERENCE A/V DELIVERABLE FOR EQUIPMENT NOT SHOWN. 5' DIAMETER TURNING SPACE CLEAR FLOOR SPACE 30" X 48" LINO 3 4 5 6 7 8 9 10 I I I I I I I I I I I I I I I I TAIR 2 1 1 1 I S2.2 I I I I I I I I —------- --- kinTC- AAI II TIDI C CI IDAIITI IDC !'`f1AICl(_I IDATIM Z! 6 1} STAGING KITCHEN / 213 0 ELEVATOR AND MACHINE ROOM r— II L o ° 9 C( - — NS4.2 iADD WINDOW 0 �o PARTNER OFFICE SPACELmJ _ — a ADA RR a ADA RR 215ul r Fi —I I O O UPPER HALLWAY I I 205 I EVENT STOR NOTE: ADDITIONAL 211 FURNITURE FOR EVENT — — SPACE STORED IN THIS ROOM I I I I II I I I II I I I II I I I FF&E PLAN - LEVEL 2 1 /8" = V-0" 6 _4' 8' 16' TO OCCUR IN THIS ROOM. ALL FURNITURE IS ,v MOVABLE. FURNITURE TO BE STORED IN EVENT STORAGE ROOM WHEN NOT IN USE. I - � - - - I I 1, � "�� � I I NOTE: ALL FURNITURE IN THIS AREA INTENDED TO BE MOVAB 0 0 LARGE EVENT I / LARGE EVENT 1 o�d SPACE B SPACE A ------------------ \ (00 OHO 1 AV I - 212 L � L UPPER LOBBY PRE -FUNCTION PHONE BOOT PHONE BOOTH PHONE BOOTH PHONE BOOTH 201 220 221 218 219 II SMALL MEETI F.1 _( E.1 ID 313 313 O QO 3 313 313 io 30 1 I LARGE MEETING 1 ;o 203 'O 10 10 313 30 3. 3 o �o io io STAIR 1 D S1.2 I I I LE L 0 O ALL E ER REStROOMS 0 202 rer rer rep rer L�J L�J L�J L�J o I m UPPER HALLWAY 0 216 I_ 1 m - B.1 0 13 13 0 1] DE A.2 STAIR 3 m I s3.2 I I Im m m63 I I II I I I II I I I II I ARCHITECTURE INTERIORS PLANNING VIZLAB 275 FIFTH STREET, SUITE 100 BREMERTON, WA 98337 360-377-8773 RFMARCH.COM ■ Q M 00 C) _ V W U 0 Q 0 DC Z Lu O U Q V � 0 V o O W Lwu o � � W � cn O Q C U PROJECT # 2020002 DESIGN DEVELOPMENT ISSUE DATE SEPTEMBER 30, 2022 REVISION SCHEDULE FF&E PLAN - LEVEL 2 SHEET # A8OmO2 DocuSign Envelope ID: AE15DBE4-5318-4C8F-8ED8-B48A09C354FC 1 2 3 4 5 6 7 8 9 II I I I I I I I I loi I SPRINKLER 122 _ _ 1 I ITTI IIIIIII IIIIIIIIIIIIIIII� I I I IIIIIII IIIIIIIIIIIIIII; I I I I 10 11.1 12 II I -------------- ■ c7r cl ■ TECH ■ GEN RAL 129 � -- ■ RE AREA ■ 0� 108 ■ A PROGRAM -------------------------------- �0 1; 0 STORAGEI I THIS ENTIRE SPACE AVAILABLE 106 FOR KRL PROGRAMS (APPROX 1200 SF) ' I I I ' ■ .... . ■ .... ■ ............. STAIR 1 ■ S1.1 . I I ! PROGRAM I ■ �/■ STORAGE —11 I STOREFRONT Tu BRARY STACKS PROVIDES VISIBILITY INTO ■ oc;. 11� — 128 LIBRARY, ACOUSTIC ■ ALL ENDER SEPARATION FROM ALL ROOMS NOISY PROGRAMS, ■ AND AFTER-HOURS ■ — ' 104 JAN SECURITY ' ■ � I gp O O r 130 ■ ■ OWN WNW WNW WNW WON ■ ■ ■ ■ LI-JJ L�J L L�J o (o0 00 oa ji 0G - SHARED BUILDING / 0 LOBBY VESTIBULE TEEN READING AREA 102 I 101 127 1 OFFICE I I OFFICE 1 — I I I 00 00 — — E1 — STAIR s s3.1 I IIIIIIIIIIII FRIENDS LIII IIIIIIIIIIII COLLECTION II =0I11 1 1 I 103 II I I I t:� — KRL OFFICE REVISIONS IN —i— PROGRESS =:I BREAK ROOM% Lu 115 I 7 I = I III OFFICE _ 119 STOR 116 LOUD WORK ROOM 117 DATA MDF A F F RR L 1 KIDS READING III AREA III � 126 1/ I 00 � I --- -- --- --- --- 0o I 133 — 113 JA ADA RR nnIIIIII 112 111 Q o E2 o [�L" �,, EVENT LOAD 123 j ELEC ROOM 121 17-1 — — I FUTURE TENANT SPACE 124 I TWEEN READING AREA --------- -- 125 0= 00 E.1 l