056-23 - Resolution - Purchase of Towmaster TrailerDocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
RESOLUTION NO. 056-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF A TOWMASTER TRAILER FOR THE EQUIPMENT RENTAL
REVOLVING FUND 500 (ER&R) AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, the City requires a larger, heavy-duty trailer for transporting large and heavy
equipment to project sites; and
WHEREAS, the City has an interlocal agreement with purchasing cooperative Sourcewell
(City Contract No. C075-14) which allows the City to utilize the contracts procured by
Sourcewell for services and purchases, so long as the City confirms the contract complies with
all applicable statutory procurement requirements for the purchase or service, per RCW
39.34.030; and
WHEREAS, pursuant to the City's fleet standardization policies, staff identified a trailer
manufactured by Towmaster as the desired equipment for purchase; and
WHEREAS, consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Public Works
Department identified Peak Machinery dba Bobcat of Olympia ("Bobcat") as an Authorized
Dealer of Towmaster Trailers and as an approved vendor for the desired equipment, awarded
via Sourcewell Contract No. 092922-MNR; and
WHEREAS, Staff reviewed the procurement process utilized by Sourcewell for this
contract to confirm the procurement requirements were met and obtained necessary
documentation from Sourcewell and the vendor to confirm statutory procurement
requirements were met; and
WHEREAS, on May 24, 2023, Public Works staff requested and received a quote from
Bobcat of $44,431.65 (plus applicable tax) for a total purchase price of $53,895.59; and
WHEREAS, on May 25, 2023, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quoted
price was consistent with Sourcewell Contract No. 092922-MNR; and
WHEREAS, the 2023-2024 Biennial Budget includes funding in Equipment Rental and
Revolving Fund 500 (ER&R) for the purchases of the trailer, respectively; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing items costing $35,000 or more; and
WHEREAS, the Bobcat quote attached as Exhibit A is for the purchase of ER&R
Equipment in an amount that exceeds the $35,000 authorization limit; and
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
Resolution No. 056-23
Page 2 of 8
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase from Peak Machinery dba Bobcat of
Olympia in the amount of $53,895.59 (applicable tax included). The Mayor or his designee
is authorized to take all actions necessary to effectuate the purchase consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 131" day of June 2023.
ATTEST:
Brandy Wallace, MMC, City Clerk
DocuSigned by:
Robert Putaansuu, Mayor
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DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
Ex. A
OR ER&R
Replacement or Addition
Purchase Request
RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or
biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the
extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not
practical for local governments to use electricity or biofuel for police, fire or emergency response
vehicles, including utility vehicles frequently used for emergency response, it is encouraged to
consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use.
Please attach the quote for vehicle / equipment.
Description of item:
Towmaster Trailer T-30T
Procurement method:
Cooperative Purchasing- Sourcewell
Department
Water Sewer Storm Street Public Works DCD Police Admin
X
Addition or Replacement
X
Addition to Fleet - Please state business case for addition:
The new skid steer requires a larger trailer for transporting it to project sites. The existing trailer is
insufficient and is not wide enough to fit the unit on the deck. This trailer will also be large enough to
transport a larger roller when we upgrade our existing roller and a variety of other large equipment
that we do not have the means of transporting.
Replacement Vehicle / Equipment being replaced:
Fleet Standardization
Requested Vehicle / Equipment follows fleet standardization
Requested Vehicle / Equipment DOES NOT follow Standardization. List items that are
not fleet standard and reason for addition.
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
Requested Vehicle / Equipment does not have a standard
Cost
$53,895.59
Fleet standard cost
Additional cost for consideration and business case:
licensing- $500
TOTAL $54,395.59
$500.00
STANDARDS FOR VEHICLES
Police Department Standard Vehicle
Model
Chassis
Drive Train
Color
Graphics
Accessories
Ford
Sedans
Automatic
Black
City Decal
Lights
SUV
2WD
Vehicle Number
Radios
4WD
Antennas
AWD
Public Works and Planning Standard Truck
Model
Chassis
Cab Size
Drive Train
Color
Graphics
Accessories
Ford
1/2 Ton
Regular
Automatic
White
City Logo
Lights
3/4 Ton
Extended
2WD
Truck Number
Radios
1 Ton
Crew Cab
4WD
Antennas
Tool Boxes
Administration and Planning Standard Vehicle
Tvpe
Chassis
Drive Train
Color
Graphics
Accessories
Electric
Sedans
Automatic
White
City Logo
Lights
Biofuel
SUV
2WD
Vehicle Number
Radios
4WD
Antennas
AWD
I have reviewed the vehicles / equipment listed above and request approval for purchase.
CC - T
Department Director
5/25/2023
Date
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1B86
Approved for purchase by:
_Gretchen Isaksson_
5/31 /23
ER&R Representative Date
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1 B86
B Product Quotation
' O c a t c� Quotation Number: 42535DO42797
ri
Date: 2023-05-24 15:50:13
Ship to
Bobcat Dealer
Bill To
Public Works Dept
Peak Machinery dba Bobcat of
City of Port Orchard
Attn: Jeff Heglund
Olympia
Attn: Jeff Heglund
1535 Vivian Court
3121 Pacific Ave. SE
216 Prospect St.
67EA8F4270 9.3% 1802
Olympia WA 98502
Port Orchard, WA 98366
Port Orchard, WA 98366
Contact: Brent Pawson
Phone: (360) 876-4407
Phone: (360) 876-4407
Phone: (253) 345-8315
Email:
E Mail: brentpawson@peak-
jheglund@portorchardwa.gov
machinery.com
Description Part No Qty Price Ea. Total
Towmaster T-30 MONROE TOWMASTER (SOURCEWELL) 1 $44,292.40 $44,292.40
CONTRACT# 092922-MNR ***See attached Build Sheet from
Towmaster* * *
Total of Items Quoted $449292.40
Other Charges: Title/Registration $139.25
Sales total before Taxes $449431.65
Taxes: FET Tax over 26,000 GVWR $5,331.80
Taxes: 9.3% $49132.14
Added Charge Documentation Fee (Waived for a Cash Sale) $0.00
Added Charge ***Pricing includes all Discounts and/or Applicable $0.00
Rebates***
Added Charge **FREIGHT CHARGES ARE SUBJECT TO CHANGE $0.00
WITHOUT NOTICE** Final cost will be determined at the
time of delivery
Quote Total - US dollars $53,895.59
Notes:
Net 30 - with Purchase Order made out to Peak Machinery dba Bobcat of Olympia
Dealer will register trailer prior to delivery
All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes.
Customer Acceptance: Purchase Order:
Authorized Signature:
Print: Tony Lang Sign: (�C— T Date: 5/25/2023
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1B86
OF xererence No.
QT 79614
QUOTATION
Ship To: Cust: 11 Phone: Bill To: Phone:
CITY OF PORT ORCHARD MONROE TOWMASTER (SOURCEWELL)
216 PROSPECT ST CONTRACT# 092922-MNR
61381 US HWY 12
PORT ORCHARD WA 98366 USA LITCHFIELD MN 55355
ATTN: Brent Pawson
PO# Salesman Terms Created Last Revised Appx Comp
ANNA JOHNSON CASH IN ADVANCE 5/18/23 5/18/23 0/00/00
• Discounts: 16% % % %
Build Instructions City of Port Orchard
216 Prospect St
Port Orchard, WA 98366-5304
ID# 26305
JEFF HEGLUND 360-519-9984
JHEGLUND@PORTORCHARDWA.COM
Qty Feature Description List
1 Base Model - T-30T $49,500.00
24 Deck Length - In Feet
24 Decking Type - 2 " Nominal Oak
1 Overall Width - 102" Wide
1 Stationary Deck - 4' stationary deck
2 Axles - 15k Oil Bath, Spring Ride, 49" Spread
2 Brakes - Electric
8 Tires - 215/75Rxl7.5(H)
8 Wheels - 8 Bolt, Outboard, Hub Piloted, Steel
1 Jack - 25K 2 Speed
1 Lights - L.E.D.
1 Plug - 7 Pole Round
1 Hitch/Neck - 3 '' Pintle Ring
*--- Continued ---
NOTE: If changes are made to an order after a P.O. has FET required on all trailers with a GVWR OF 26,000 Ibs or more.
been issued, a fee may be assessed and a revised or new Price:
P.O. MUST BE submitted to reflect changes. Total Discounts:
Net Cost:
Accepted by Date Freight
% � Material Surcharge:
(C^ 5/25/2023 Fuel Surcharge:
Total Due:
TRLQF00
DocuSign Envelope ID: 93350778-796D-465E-9EC4-F728EOFD1B86
' xe=erence No.
QT 79614
QUOTATION
Ship To: Cust: 11 Phone: Bill To: Phone:
CITY OF PORT ORCHARD MONROE TOWMASTER (SOURCEWELL)
216 PROSPECT ST CONTRACT# 092922-MNR
61381 US HWY 12
PORT ORCHARD WA 98366 USA LITCHFIELD MN 55355
ATTN: Brent Pawson
PO# Salesman
ANNA JOHNSON
Terms
CASH IN ADVANCE
Created Last Revised Appx Comp
5/18/23 5/18/23 0/00/00
Qty
•
Feature
Discounts: 16%
Description
% % %
List
1
Trailer Color - Equipment Black
12
Tie Downs - D-Rings
$70.00
2 per side of stat and 4 per side of
tilt
1
Option - Spare Tire Mounting Bracket,
mount flat on tongue —
$165.00
1
Loose Items - Spare Tire & Wheel 215/75Rxl7.5(H)
$625.00
Freight
$1,990.00
NOTE: If changes are made to an order after a P.O. has
been issued, a fee may be assessed and a revised or new
P.O. MUST BE submitted to reflect changes.
Accepted by
Date
5/25/2023
FET required on all trailers with a GVWR OF 26,000 Ibs or more.
Price: $50, 360 . 00
Total Discounts: $8,057.60
Net Cost: $42, 302 . 40
Freight $1, 990. 00
Material Surcharge:
Fuel Surcharge:
Total Due: $44,292.40
TR1.QF00