066-20 - Rice Fergus Miller, Inc. - Contract Amendment 11DocuSign Envelope ID: 833253A4-A87F-4COB-A4C0-863209840EE0
Amendment No. 11 to Contract No. C066-20
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
RICE FERGUS MILLER, INC.
THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 131 day
of June, 2023, by and between the City of Port Orchard ("City"), a municipal corporation, organized under
the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the laws of
the State of Washington, located and doing business at 275 5t1i St., Bremerton, WA 98337 ("Consultant").
WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant
for the South Kitsap Community Event Center Project (the "Project") ("Underlying Agreement"); and
WHEREAS, on July 27, 2021, the City and Consultant executed Amendment No. 1 to the Underlying
Agreement, increasing the contract amount and adding additional scope of work (work within the scope of
the initial Request for Qualifications); and
WHEREAS, on September 17, 2021, the City and Consultant executed Amendment No. 2 to the
Underlying Agreement, adding additional scope of work (work within the scope of the initial Request for
Qualifications); and
WHEREAS, on October 12, 2021, the City and Consultant executed Amendment No. 3 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work (work within
the scope of the initial Request for Qualifications); and
WHEREAS, on January 25, 2022, the City and Consultant executed Amendment No. 4 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work due to
unforeseen on -site conditions; and
WHEREAS, on March 21, 2022, the City and Consultant executed Amendment No. 5 to the
Underlying Agreement, extending the contract term to accommodate the scope of work; and
WHEREAS, on April 12, 2022, the City and Consultant executed Amendment No. 6 to the
Underlying Agreement, updating the scope and fee for tasks 4 and 5 of C082-19; and
WHEREAS, on September 13, 2022, the City and the Consultant executed Amendment No. 7 to the
Underlying Agreement, adding additional design work related to shoreline improvements and permitting;
and
WHEREAS, on December 13, 2022, the City and the Consultant executed Amendment No. 8 to the
Underlying Agreement, adding additional design work LEED Certification feasibility; and
WHEREAS, in February 2023, the City and Consultant executed Amendment No. 9 to the
Underlying Agreement, adding a modification to the architectural plans to meet LEED silver certification;
and
WHEREAS, in May 2023, the City and Consultant executed Amendment No. 10 to the Underlying
Agreement, making design modifications to portions of the CEC space to be occupied by the Library; and
DocuSign Envelope ID: 833253A4-A87F-4COB-A4C0-863209840EE0
WHEREAS, the City received funding from the Kitsap Public Facilities District ("KPFD") via an
Agreement between the City and the PFD (C082-19) for this 8-phase Project, which will result in a
Community Event Center; and
WHEREAS, consistent with the original proposed scope for the project, the City now wishes to
commence design services for site improvements for the Project, referenced in the original 2020 Request for
Proposals, as outlined in proposed contract amendment #11 as attached hereto; and
WHEREAS, accordingly, Contract Amendment #11 provides for an entry plaza and parking that
serve the Project; and
WHEREAS, the Consultant was selected as the most qualified firm to perform all phases of the
Project, and to date the Consultant and City and have completed phases 1-3 as set out in C082-19; and
WHEREAS, the Parties wish to memorialize their agreement to so amend the Underlying
Agreement; NOW, THEREFORE,
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
follows:
1. The Underlying Agreement, including previous Amendments Nos. 1-10, is amended as follows
(amendment shown in legislative marks):
a. The Scope of Work is amended to add the tasks as set out on Attachment 1 hereto
(Amendment #I I Request).
b. The total contract cost is increased by $140,053.00, plus reasonable reimbursable expenses
associated with performing the tasks in Attachment 1, and applicable taxes, all as set out on
Attachment 1 hereto (Amendment #11 Request).
c. The contract term remains with a termination date of December 31, 2024, unless extended
or earlier terminated in accordance with the terms of the Underlying Agreement.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force and
effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
DocuSign Envelope ID: 833253A4-A87F-4COB-A4C0-863209840EE0
CITY OF PORT ORCHARD,
WASHINGTON
LDocuSigned by:
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Robert Putaansuu, Mayor
ATTEST/AUTHENTICATED:
EDocuSigned by:
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Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
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Charlotte A. Archer, City Attorney
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CONSULTANT
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Dean Kell /rirncipal
Printed Name and Title
DocuSign Envelope ID: 833253A4-A87F-4COB-A4C0-863209840EE0
RafergusmILLER
ARCHITECTURE INTERIORS PLANNING VIZLAB
April 13, 2023
Nick Bond
Development Director
City of Port Orchard
216 Prospect St
Port Orchard, WA 98366
275 Fifth Street, Suite 100 Bremerton, WA 98337
(360) 377-8773 rfmarch.com
Re: South Kitsap Community Events Center
Amendment 11 Request
Orchard Plaza Schematic Design
RFM Project: 2020002.00
Dear Nick,
Rice Fergus Miller (RFM) is pleased to present the following Letter of Proposal to amend our
contract for the above referenced project.
I. Project Description
The City of Port Orchard's Master Plan includes sites surrounding the above referenced project.
This proposal is to extend our site design scope to include "Orchard Plaza" from Orchard Avenue
to Frederick Avenue per the attached Site Scope Delineation map.
II. Scope of Services
The following scope includes Schematic Design for the referenced area. The goal is to identify
the general program and design of the area. The following disciplines are included in this scope
of work:
• Architect • Mechanical/Electrical Engineer
• Civil Engineer • Cost Estimator
• Landscape Architect
This proposal excludes work beyond Schematic Design. Per the City of Port Orchard's request,
an estimated budget is being provided for the Design Development and Construction
Documents phases for financial planning purposes only. These are not part of this scope of
work. A separate future contract amendment associated with that work will be provided once
the program needs are confirmed.
III. Exclusions and Additional Services
Work beyond the listed disciplines and scope described above is excluded.
DocuSign Envelope ID: 833253A4-A87F-4COB-A4C0-863209840EE0
South Kitsap Community Events Center
Amendment 11 - Orchard Plaza Schematic Design
April 13, 2023
IV. Owner Responsibilities
It is our understanding that City of Port Orchard will provide full information, including a
program, setting forth its design objectives, constraints, and criteria; and, the services of other
consultants not included here when such services are deemed to be necessary.
V. Schedule
A Shoreline Substantial Development Permit (SSDP) is required for this project. The intent is to
submit Orchard Plaza along with the Shoreline Restoration and Community Events Center under
one permit. Schematic Design will be completed in 2023 and will include submittals needed for
the SSDP process.
VI. Compensation
For the Scope of Services outlined above for Rice Fergus Miller and its consultants,
compensation shall be a Fixed Fee of One Hundred Forty Thousand Fifty -Three Dollars
($140,053.00) plus reimbursable expenses and any applicable taxes.
VII. Terms of Agreement
Please provide an amendment to our South Kitsap Community Events Center contract upon
accepting this proposal.
Vill. Summary
Thank you for the opportunity to propose on your project. We look forward to discussing our
proposal further and working with you. Please contact me if you have any questions.
Sincerely,
ergus it , nc.
7ean
�Kelly, Principal
Architect
Attachment: 230411 SKCEC Site Cost Delineation
DocuSign Envelope ID: 833253A4-A87F-4COB-A4C0-863209840EE0
Overall
Des
g n
The Vision
The overall area is being designed as a
community destination for daily informal SHORELINE RESTO
gatherings and larger formal weekly,
monthly and annual events.
Flexibility and shared use of the outdoor
spaced is key to being able to activate the
spaces.
site Activation and Programming include:
• 11-1
POCEC events �''=�"'
• Library Children s space
• Library Teen space �
• Seating Edge 7-1 1
• Flexible event space
• Food trucks
• Retail/Entry
• Stage PORT
• Waterfront viewing, limited shoreline ORCHARD
YACHT SALES i
access f`Cf` C/`r1DC
SOUTH KITSAP COMMUNITY
EVENTS CENTER
04.11.2023 SITE SCOPE
DELINEATION
N
L
EXISTING
BUILDING
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