09/12/2023 - PacketUtilities Committee Meeting Agenda
September 12, 2023, 5:00 p.m.
Remote access:
hgps://us02web.zoom.us/j/81662337265
• Foster Pilot Project — Update
• Asset Manajzement Program — Update
• McCormick Woods Sanitary Survey - Update
• Metering System - Update
• Projects —Update
o McCormick Lift Station 1
o Well 11
o Marina Lift Station
o Bay Street Lift Station
0 390 Zone Booster Station
o Melcher Booster Station
o Lift Station Controls Upgrade
o Well 7
■ Chlorinator
■ DWSRF project
Next Meeting: TBD
Future Agenda Items:
• Well 13 and PRV's
• McCormick Sewer PS #1 Repairs
• Option to Levy Excise Taxes on W/S
• Bay Street - Street Lighting & Marquee
• Bay Street Utility Plan
• Water System FluoridationSanitary Side Sewer Policy
Back To Agenda
CITY OF PORT ORCHARD, WASHINGTON NOTICE TO CONSULTANTS
REQUEST FOR PROPOSALS (RFP)
COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM / ENTERPRISE ASSET MANGEMENT
(CMMS/ EAM) SOFTWARE & IMPLMENTATION
The City of Port Orchard (City) is seeking Proposals from qualified Consultants (Consultant) for the
insert project. Statement of Qualifications meeting the criteria described herein shall be submitted to:
City of Port Orchard Public Works Department, RE: RFP for insert project, 216 Prospect Street, Port
Orchard, WA 98366, attention: Insert Name, or sent electronically to
bidsandprogosals@r)ortorchardwa.gov no later than 00:00 p.m. on Month Day, Year. Submittals will
not be accepted after the date and time referenced above. Please use insert Project in the subject
line. Information related to this RFP, including any addenda, will be posted to the City's website at
httos://i3ortorchardwa.gov/bids-and-proposals/ . Any questions regarding this project should be
directed to Name, phone number or name@portorchardwa.gov.
I. PROJECT BACKGROUND
Introduction
The City of Port Orchard is experiencing a surge in population and a corresponding rise in service
demands, a trend projected to continue its upward trajectory. This substantial growth introduces
fresh complexities for the city, demanding enhanced means of communication both with the public
and across internal departments. As the city grapples with these challenges, it concurrently embarks
on several transformative initiatives aimed at elevating public utilities, transportation networks,
parks, and other pivotal undertakings, including master planning endeavors that hold the power to
shape the community's future.
Spanning the fall of 2022 through the early months of 2023, the city's focal point was the
establishment of a robust asset management foundation alongside the integration of supporting
technologies for its Utility Systems' service level aspirations. March 2023 marked the finalization of
the City of Port Orchard Strategic Asset Management Plan (SAMP) document The city places
paramount importance on the perpetuation of this Asset Management groundwork and the AM
Roadmap outlined in the SAMP, which serves as the guiding compass in continued development and
improvement of its Asset Management Program.
Within the SAMP, two key objectives emerge for the city's pursuit: A. Continued development of an
Asset Management Program and B. The procurement of a CMMS software solution and its
Implementation including Training Services. A comprehensive set of recommended measures
accompanies each objective, spanning a five-year horizon, with discernible benefits extending to the
Transportation and Utility Systems. The city's Utility System encompasses Wastewater, Water, and
Stormwater. Notably, the SAMP designates the Wastewater system as the foremost candidate for
implementation, pending the selection of an appropriate CMMS software through procurement
processes. The implementation of remaining Utility System (Water and Stormwater) and
Transportation System are planned in 2024-27.
City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
The objective of the City of Port Orchard's ("City") Asset Management Program is to implement asset
management for infrastructure investment and management decision making. The ultimate goal of
asset management is to optimize reinvestment in the lifecycle of the City's diverse infrastructure by
delivering levels of service to customers and stakeholders while balancing the tradeoffs between cost
of service and risks associated with assetfailure. The nextstep in the City's asset management journey
is to procure and implement a Computerized Maintenance Management System / Enterprise Asset
Management ("CMMS / EAM"). The software solution shall provide functionality to support work order
and inventory management and workflows within all of the business units.
The purpose of this Requests for Proposals ("RFP") is to solicit proposals from consultants who can
demonstrate that they possess the organizational, functional and technical capabilities to provide a
Computerized Maintenance Management Software (CMMS) or Enterprise Asset Management (EAM)
software solution that best meets the City's needs. The ideal respondent must have experience in
successfully implementing the proposed solution at public agencies of similar size with similar
requirements to the City. Upon entering into a contract with the City of Port Orchard, the selected
respondent will be responsible for the final approved design, installation and implementation and
commissioning of the CMMS/EAM solution including development of user acceptance testing, system
integration, training, connectivity to existing resources and on -going support and maintenance.
Project Overview
The City is seeking Requests for Proposals ("RFP") from qualified consultants to provide a commercial
off -the -shelf (COTS) CMMS or EAM software solution and associated implementation, integration and
training services. The City's vision is to incrementally manage and track all City -owned assets in the
selected solution. The solution will allow the City to manage the full lifecycle of the asset, including
maintenance and capital interventions. The portfolio of assets are funded, managed, operated and
maintained by multiple, discrete business units as shown in the table below along with estimated staff
counts in parenthesis. In addition, the assets that are owned and/or maintained by the business units
are identified as well as the expected usage by the business unit in a new CMMS/EAM solution.
Public Works -Utility System / Wastewater -Assets Expected System Usage
- Wastewater Mains (? Feet) Service request management, Labor and
- Gravity Mains (? Ft.) material estimates, Work order
- Force Mains (? Ft.) management, Inspections, Inventory
- Wasterwater Lift Stations (Count?) management, Mobile/field access,
- Manholes (Count?) Reporting, Capital planning
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
A set of requirements has been provided to give respondents an understanding of the required and
desired functionality for the cloud -based CMMS/ EAM solution. The City is looking to understand how
the proposed solution can meet the functional requirements and is seeking information about the
software, hardware, associated products, implementation approach, support, and project team.
Project Objectives
The City seeks a technical solution to manage city -owned physical infrastructure through service
requests, work orders, costs, material inventory, inspections, reporting and capital planning. The
objectives of implementing a software solution to manage city -owned assets include:
• To procure a solution that supports the City's long-term vision for enterprise asset
management.
• Enhance the City's ability to be stewards of the assets for which they are responsible.
• Support the City's asset management and capital planning programs.
• Consolidate systems currently used to manage and track the City's assets.
• Enhance field (mobile) investigations and work capabilities.
• Strengthen financial planning capabilities by capturing costs and develop budget forecasts.
• Streamline the process of receiving customer service requests and issuing work orders to
resolve the issue.
• Inter -departmental awareness and alignment.
RFP Schedule (Dates are estimates and subject to change by the City)
The schedule for this procurement is shown below; however, the City of Port Orchard reserves the right to modify
any or all of the dates shown.
Event
RFP Release
Question Submission Deadline
Response to Question Posted
Submittals Due
Interviews of Selected Consultants
Notify Selected Consultant
Contract Award
Projected Implementation Completion
Date
August ?, 2023
September 1, 2023
One/Two weeks after RFP Release
September 8, 2023
Two/Three weeks after RFP Release
September 15, 2023
September 12, 2023
September 22, 2023
September 19, 2023
October 2-6, 2023
September ?
October 11, 2023
October 9, 2023
October 25, 2023
January 31, 2024
June 2024
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
II. SCOPE OF WORK
The City of Port Orchard is seeking Requests for Proposals from qualified Consultants to provide a
Cloud -Based Computerized Maintenance Management System / Enterprise Asset Management
("CMMS / EAM") system ("System" or "solution") and associated implementation and configuration
services. The technical solution must support the City's existing functions and the desired functions
described herein. The respondent must demonstrate the capability to meet the City's functional
requirements and expectations for project management and delivery. Responses to this RFP will be
used to evaluate respondent's compatibility with the desired functionality, proposed approach,
implementation services, training and technical support, and cost for implementing and maintaining
the software.
The selected Consultant will be required to provided the services described below.
A. Project Management and Work Plan
The selected consultant must assign a dedicated Project Manager to the project. The selected
consultant and the assigned Project Manager will be required to manage project resources to ensure
the requirements of the contract are fully satisfied and the CMMS / EAM is successfully implemented.
Consultants must propose an effective and sufficiently formalized approach to project management
that allows for the anticipation of problems, potential delays and the formulation and execution of
appropriate corrective action. The Consultant will be required to deliver a schedule in Microsoft Project,
or similar software, depicting the activities and tasks described in the RFP, milestones, and
interdependencies associated with the activities and phases. Scheduled time for City review of
deliverables and / or information gathering is requested. The Consultant's project manager will be
responsible for updating the schedule throughout the course of the project.
The consultant's Project Manager will be expected to participate in weekly, or mutually agreeable
frequency, phone meetings; oversee project schedule, status tracking and reporting, issue tracking
and reporting, and tracking and reporting of resources needs.
The consultant will also be required to develop and maintain a Work Plan of activities for initial set-up
and on -going delivery of software and services as described in the Scope of Work. At a minimum, the
Work Plan must include:
• All work to be performed, organized by task.
• Task dependencies.
• Project schedule inclusive of deliverables, milestones and deadlines.
• List of information and / or data required from the City at the start of the project.
• Desired information required from the City to support each task.
• Participation / expectation of time required from City staff.
The Work Plan will provide a narrative description of the selected Consultant's approach to
accomplishing each task and the process, tools, and resources to be used. This description must be
at a sufficient level of detail to allow the Cityto clearly understand the proposed approach and anything
that may impact the timely delivery of the products and/or services. The Work Plan must be submitted
within four (4) weeks of the formal notice -to -proceed (NTP).
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
The City will review the Work Plan and upon its acceptance, will authorize the selected Consultant to
progress with services. Any comments will be discussed, and the Work Plan will be modified to reflect
the final agreed upon decision.
Minimum Deliverables: Project Schedule (Microsoft Project or equivalent); meeting agendas; meeting
notes; written Work Plan
B. Software
Supply a Cloud -Based CMMS /EAM solution that meets the functional and technical requirements
listed in Error! Reference source not found. and Error! Reference source not found..
The City is looking specifically for a cloud -based CMMS/EAM solution, managed by the vendor, with
the ability to consume and leverage GIS map layers from the City's ArcGIS Server 10.7.1 for asset
inventories. The solution must integrate with GIS and link work activities to GIS assets; however the
solution must also have the ability to maintain assets and their attributes from within the solution for
vertical assets such as Lift Stations. The City is also lookingfor a solution that provides a robust mobile
application for completion of work activities in the field. The mobile application must be able to work
in a disconnected mode if cellular coverage is not adequate.
Minimum Deliverable: Cloud -Based CMMS/ EAM solution
C. Implementation Planning
Each of the City's business units are responsible for the operation, maintenance, and management of
different assets and a variety of work activities. The implementation planning task should focus on
gathering information required to configure the software solution to meet the individual needs of each
business unit. Through a series of meetings facilitated by the Consultant, it is envisioned that the
Consultant will gather information related to user profiles, work activities, inspections, asset inventory,
warehouse inventory, reports and other items needed for proper configuration of the system.
The Consultant will develop an Implementation Plan that shows a comprehensive understanding of
the needs and a roadmap for configuration.
Minimum Deliverable: Implementation Plan
D. Implementation
Based on the Implementation Planning task, the Consultant will configure their solution to best support
the functional and technical requirements presented in the system requirements, included as Error!
Reference source not found. and Error! Reference source not found. of this RFP as well as the
information provided by stakeholders during the Implementation Planning task.
Minimum Deliverables: Initial configured cloud -based CMMS/EAM solution, Review sessions with all
business units, Revisions based on feedback, Configured cloud -based CMMS/EAM solution.
E. System Integration
The CMMS / EAM solution must be capable of connecting to other City enterprise systems currently in
use as shown below and further detailed in Exhibit F: System Integration Requirements. The selected
Consultant will facilitate requirements gathering meetings with relevant City staff to define the
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
appropriate integration and expected outcomes. The selected consultant will submit an Integration
Plan that describes the process by which data will be shared between the CMMS / EAM solution and
the City's existing systems on an ongoing basis. The City will review and ultimately approve the
Integration Plan before the selected consultant will be authorized to proceed with the work.
Existing Information Systems
The following table illustrates the variety of software systems currently being used to manage the
diverse portfolio of assets. Refer to Exhibit F: System Integration Requirements to respond to the
specific integration requirements. The systems that are identified for replacement will be replaced by
the new CMMS / EAM solution.
System Brief Description
RFP Required Action
See Click Fix
Citizen service request portal
?
Tyler Technologies -
Accounting, Accounts Payable,
None or Integration?
Incode
Timekeeping, Payroll
ArcGIS
GIS asset inventories
Integrate
Smart Gov
Permitting
No Action
GraniteXP
CCTV pipeline inspection software
Integrate
LaserFishe
Records search
?
XC2
Backf low testing tracking system
Integrate ?
Asset Panda
Inventory
Replace ?
Future
Action
TBD
2 to 4 years
1 to 2 years
Minimum Deliverables: Requirement meetings, Integration plan for each requested integration,
Deployed integration solution.
F. User Acceptance Testing
The selected Consultant will develop a test plan to verify the solution meets all functional and technical
requirements. The test plan will be executed and verified by the Consultant prior to providing to the
City for use. The Consultant will facilitate user acceptance testing sessions for key City power users to
walk through the test plan and verify that the configured solution meets the City's requirements. Any
issues resulting from the test plan will be resolved by the Consultant. Training will not begin until the
user acceptance testing has been successfully completed.
Minimum Deliverables: Test plan, User acceptance testing sessions, and Finalized Cloud -Based
CMMS/EAM solution.
G. Training
The selected Consultant will provide training for City staff at City designated locations. It is expected
that the selected Consultant will provide, at a minimum, training tailored for System Administrators,
Power Users and End Users.
Training shall include system overviews, as well as detailed hands on training tailored to the City using
the City's data and configured software platform. This shall be hands-on training led by a qualified
software trainer. If the selected Consultant intends to utilize training methods such as remote web -
based training, this shall be indicated in the response to this RFP.
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
Minimum Deliverable: Training Plan, Solution product guides, User guides, Onsite and/or Remote
training.
H. Support and Maintenance
The selected Consultant will provide up to 60 days of support after each go live date to make requested
minor changes to configurations, provide support and ensure a smooth transition.
The selected Consultant shall supply information about expected response time to technical inquiries
and shall describe the process by which software patches and upgrades are distributed and applied
to the software. The proposer must specify the nature of any post -implementation support provided,
including but not limited to:
• Telephone support, including toll -free support hotline; hours of operations; availability of 24x7
hotline, etc.
• Special plans defining levels of customer support.
• Delivery method of future upgrades and product enhancements, including historical frequency
of patches/updates and version upgrades by module and anticipated release date of all
planned future versions.
• Availability of user groups (national and regional).
• Problem reporting and resolution procedures.
• Service levels for content management and quality control.
• Other support available (on -site, remote access, Website access to patches, fixes and
knowledge based, etc.)
III. RESPONSE FORMAT
Respondents are requested to structure their responses in four sections as further described under
Section 0. V. SUBMISSIONS:
1. Qualifications
2.
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
3. Description of Software Solution
4. Implementation Approach
5. Completed Exhibits (including cost proposal)
Responses should be clear and concise and must contain a defined approach and specifically address
the major components of work described in the Scope of Work.
Respondents are responsible for preparation of submission costs.
Responses must be submitted electronically in digital format (PDF) and not exceed 35 MB. The digital
files, including the Excel spreadsheets must be emailed to <ADD HERE - Jacki Brown or Heidi
Draper?> at:
NAME@portorchardwa.gov
Respondents will receive a confirmation email when the submittal is successful received. Proposals
submitted after the due date and time will be rejected and not considered.
Questions concerningthis RFP must be made via email to < is this Heidi Draper?> on or before INSERT
DATE. Responses to all submitted questions will be posted at httos://www.???> . If it is necessary to
amend this RFP, the City of Port Orchard will issue a formal written amendment.
IV. CONSULTANT SELECTION
Qualified firms will possess the software, technical expertise, management, staffing, references and
prior experience required to successfully complete the work described in this RFP. A selection
committee will be responsible for evaluating and ranking each response. The following guidelines will
be used to evaluate the written responses.
Advancement Selection Criteria
Criterion
Description
Points
Functionality and Suitability
Ability of the system to meet City of Port Orchard's
35
functional requirements. Capability to capture or
improve current workflows.
Consultant Experience and
Successful history of providing similar services to a
20
References
similar size organization. Qualified and experienced
project team. Feedback from references.
Implementation Approach
Alignment with scope or work, project goals and City
20
expectations for training and support.
Cost
Overall value, which does not necessarily mean lowest
15
cost.
Completeness and Quality of
Compliance with the response requirements and
10
Response
clarity of response
Interview and Demonstration
The top ranked firms will be invited for an interview and software demonstration using a City defined
agenda and workflow scripts. Assume the interview / demo will be held remotely. Upon invitation,
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
respondents will present to the <add here > Committee (Asset Management Team)?. If selected for
an interview, the respondent will be notified by email with the date, time, call -in information and any
other pertinent information.
Advancement
The City intends to advance based on the quality of the overall proposal, not exclusively on cost or any
other specific factor. The City reserves the right to amend, modify, reject, negotiate, or accept any bin
in whole or in part at its sole discretion.
V. SUBMISSIONS
The purpose of the written technical proposal is to demonstrate the qualifications, competence, and
capacity of the respondent in conformity with the requirements of this RFP. The qualifications and
technical proposal further described below shall demonstrate the experience of the firm and the
qualifications of the particular staff identified for the project. Specific response requirements are as
follows.
A. Qualifications
Cover Letter
Include a statement of understandingof this projectthatdescribesthe respondent's understanding
of the project. Include any unique qualifiers, collaborative approaches and/or innovative thinking
the firm would bring to the project.
Team Introduction and Qualifications
At a minimum, this section should include:
• Description of the respondent's firm, including years in existence, structure and
composition.
• Explanation of partnerships, if any, that have been or will need to be made in order to
complete the work.
• Organization chart, illustrating Project Manager, task leads, and specific individuals
who will be assigned to the work. Include their office location, primary role(s), and
estimated percentage of time available for this project.
• Resumes for Project Manager and key project team members detailing expertise and
experience in assigned roles
Relevant Experience
A minimum of five (5) projects detailing completed, similar or relevant project experience that the
respondent has completed in the last five (5) years, preferably for similarly sized municipalities.
Respondents are encouraged to include projects that involved members of the proposed project
team and were performed for similar municipal or other governmental clients. Relevant experience
must include software implementation, system integrations, data migration and training services.
References
Provide a minimum of three (3) client references of similar size (population of 20,000 - 50,000)
and scope completed within the past three (3) years. Reference name, title, phone number and
email must be included as well as a description of services provided.
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
B. Description of Software Solution
Software Information
Clearly and succinctly describe the functionality, features, and capabilities of the proposed
CMMS/EAM solution in narrative format with graphical elements. This is also meant to provide an
understanding of the overall solution, architecture and framework.
The Software Information section should not exceed ten (10) pages in length.
Requirements
Responses to the functional, technical and system integration requirements listed in Error!
Reference source not found.,Error! Reference source not found. and Exhibit F: System Integration
Requirements must be provided electronically in Microsoft Excel readable format. Responders shall
use the format provided and add explanatory details as necessary. The Computerized Maintenance
Management System/Enterprise Asset Management Key Requirements are not a comprehensive
list of all of the City's CMMS requirements, but includes the key requirements that will be used to
evaluate the proposals and will be incorporated into the signed contracts.
Software applications that are missing a significant number of key features and technology
preferences may be eliminated from consideration.
Responders must provides ratingand a comment for every line item. The commentshould include
a brief explanation of how the item is supported. Please do not modify the format, font, numbering,
etc. of this form. If a submitted response includes blank responses the document may be
eliminated from consideration. Apply the following rating system to each line item requirement:
Yes
The functionality is provided out of the box with the proposed solution. This
functionality may require configuration of the solution.
3rd Party
The functionality is supported by 3rd party software. Describe the other software
and how it works with your solution.
Custom
The functionality requires customization to the proposed solution.
Not
The functionality is currently not supported with the proposed solution and there are
Supported
no plans to support in the future.
C. Implementation Approach
A detailed description of the proposed work and methods to be used. The implementation approach
should include tasks to be performed and associated deliverables and City participation requirements
as described in Section II - Scope of Work. Please include any information your firm will require from
the City of Port Orchard to address the requirements of this RFP.
A proposed implementation schedule with key milestones should be provided.
The Implementation Approach section should not exceed ten (10) pages in length.
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
D. Exhibits
Bid documents include this main body of the request for proposals and all exhibits as stated below:
a. Exhibit A: Non -Collusion Declaration
b. Exhibit B: Standard Agreement- Example
c. Exhibit C: Public Works Asset Profiles
d. Exhibit D: Functional Requirements
e. Exhibit E: Technical Requirements
f. Exhibit F: System Integration Requirements (FURTHER DISCUSSION NEEDED)
g. Exhibit G: Cost Proposal Form (FURTHER DISCUSSION NEEDED)
The Cost Proposal will consist of the completion of Cost Proposal Form found in Exhibit G: Cost Proposal
Form in this RFP. In addition to these forms, the Cost Proposal must include a transmittal letter signed
by an individual who is authorized to enter into contractual relationship. The transmittal letter shall
include any assumptions that were used to develop the fee, including applicable pricing discounts and
the terms of the fee quotation. The fee proposal must be valid for a minimum of 180 days.
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General Terms and Conditions:
The City reserves the rightto accept or reject any or all proposals, to waive all minor technicalities, and
to accept the proposal or proposal determined to be the most advantageous to the City. Additionally,
the City may accept a proposal subject to an exception if, in the sole judgement of the City, the proposal
meets or exceed the City's specifications.
The City of Port Orchard reserves the right to amend the terms of this "Request for Proposals" (RFP),
to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and
effort consultants have spent on their responses. This Project is contingent upon the acquisition of a
funding package, and as such, the City reserves the right to cancel this Project and any associated
contracts depending on the quality of said funding package, solely at the City's discretion.
All questions shall be submitted to Project Lead Name, Contact Number or name@portorchardwa.gov.
Unauthorized contact regarding this RFP with other City employees may result in disqualification. Any
oral communications will be considered unofficial and non -binding on the City.
The City reserves the right to reject any and all submittals and to waive irregularities and informalities
in the submittal and evaluation process. This RFP does not obligate the City to pay any costs incurred
by Consultants in the preparation and submission of their Proposals. Furthermore, the RFP does not
obligate the City to accept or contract for any expressed or implied services.
The City reserves the right to request that any Consultant clarify its submittal or to supply any additional
material deemed necessary to assist in the evaluation of the submittal.
Modification of a submittal already received will be considered only if the request is received prior to
the submittal deadline. All modifications must be made in writing, executed and submitted in the same
form and manner as the original submittal.
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City of Port Orchard, Washington CMMS / EAMS Software & Implementation RFP Back To Agenda
Americans with Disabilities Act (ADA) Information
The City of Port Orchard in accordance with Section 504 of the Rehabilitation Act (Section 504) and
the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all
of its programs and activities. This material can be made available in an alternate format by emailing
the Public Works office at publicworks@portorchardwa.gov or by calling (360) 876-4991.
Title VI Statement
The City of Port Orchard in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, national
origin, or sex in consideration for an award."
Ownership of Work Product
Any and all data, reports, analyses, documents, photographs, pamphlets, plans, specifications,
surveys, films or any other materials created, prepared, produced, constructed, assembled, made,
performed or otherwise produced by the consultant or the Consultant's subcontractors for delivery to
the City under this RFP shall be the sole and absolute property of the City. Such property shall
constitute "work made for hire" as defined by the U.S. Copyright Act of 1976, 17 U.S.C. §101, and the
ownership of the copyright and any other intellectual property rights in such property shall vest in the
City at the time of its creation. Ownership of the intellectual property includes the right to copyright,
patent, and register, and the ability to transfer these rights. Material which the Consultant uses to
prepare a proposal in response to this RFP but is not created, prepared, constructed, assembled,
made, performed or otherwise produced for or paid for by the City is owned by the consultant and is
not "work made for hire" within the terms of this RFP.
Public Records Request
This RFP and all public records associated with proposals submitted in response to this RFP shall be
available from the City for inspection and copying by the public where required by the Public Records
Act, Chapter 42.56 RCW (the "Act"). To the extent that public records then in the custody of the
Consultant are needed for the City to respond to a request under the Act, as determined by the City,
the Consultant agrees to make them promptly available to the City.
Additional Terms and Conditions
For the City's full terms and conditions for this project, please refer to the contract for this project
attached to this RFP. By this reference, the terms and conditions in the contract are incorporated into this RFP.
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Jacki Brown Back To Agenda
From: Welch, Cecilia X (DOH) <Cecilia.Welch@doh.wa.gov>
Sent: Friday, July 7, 2023 9:32 AM
To: Jacki Brown
Cc: Gray, Jocelyne (DOH); Miles, Denise (DOH)
Subject: McCormick Woods Sanitary Survey
Attachments: McCormick Woods_40529V_SS Repo rt_9-14-2018.pdf; DWSRF Construction Inspection
Checklist_2023.pdf
Morning Jacki,
You likely already have this in your records but I have attached the previous survey that was done at McCormick Woods
in 2018 — by none other than Jocelyne herself! I'll be following the same sort of checklist during my visit. Also, below is
the list of photos to take before the survey. These are all areas that tend to be harder to get to or typically only accessed
by operators. It's all directly from the standard report checklist, but if there are other difficult to reach areas of the
system that are not included on this list, please take those photos as well.
STORAGE RESERVOIRS
- Hatch locked
- Hatch w/ watertight seal or gasket
- Hatch w/ overlapped cover
- Air vent (outside and interior screen)
- Any openings are sealed/protected
In addition to Jocelyne's SRF checklist (attached here again for redundancy), I would like to talk with you and other
operations folks about the lead service line inventory that is due in October 2024. I've been checking in with systems on
their progress and using that as an opportunity to exchange ideas or answer questions. I think the survey would be a
great time to do that. Also please feel free to bring anything else to the table when we meet.
Thanks and looking forward to seeing you on September 8thl I'll be in touch about a specific time and location when we
get closer to the date.
Have a great weekend,
Cecilia Welch, EIT, MPH
Environmental Engineer 2 (she/her)
Southwest Drinking Water Regional Operations
Washington State Department of Health
Kitsap & Pacific Counties
564-669-0829 1 cecilia.welch@doh.wa.gov
STATE OF WASIIiNGTON
DEPARTMENT OF HEALTH
SOUTHWEST DRINKING WATER REGIONAL OPERATIONS
P. 0, Box 47823 Olympia, Washington 98504-7823
TDD Relay 1-800-833-6388
September 14, 2018
Thomas Hunter
City of Port Orchard
216 Prospect Street
Port Orchard, Washington 98366
Back To Agenda
McCormick Woods Water System
ID #40529X
County: Kitsap
System Type: Community
Operating Permit Color: I Green
Surveyor: I Jocelyne Gray
Inspection Date: I August 2, 2018
Thank you and Alan Rickett for meeting with Sheryl Howe and me to conduct a survey of this water system.
Sanitary surveys are. the Office of Drinking Water's (ODW) way to inspect public water systems through a field
visit. ODW is also able to offer technical assistance to help utilities improve their system operations and ensure
that public health is protected.
This report documents the findings of this survey, Significant Deficiencies and Findings are assigned a due
date. If you are not able to complete the work by the assigned date, you MUST submit a Corrective Action Plan
describing how and when the work will be completed. Failure to respond by the date below will result in further
compliance actions in accordance with WAC 246-290-050,
As you correct the items, send me documentation that demonstrates the items have been completed as directed,
Include the system name, ID number, the item # and the date the deficiencies were corrected. You can send them to
me by e-mail at Jocelyne.gray@doh.wa,gov or by mail at PO Box 47823, Olympia, Washington 98504-7823.
SIGNIFICANT DEFICIENCIES* - BY OCTOBER 29, 2018
1. Modify the Tank 2 (back tank) air vent to keep contaminants out of the public drinking water supply.
Replace the vent with a vent that has a downward facing opening. See the enclosed standards for
finished water storage tank vents in Sanitary Protection of Reservoirs: Vents (ODW Publication #331-
250). The tank has an approved retrofit from ODW Project #12-0205, S06, Well 11, Source Approval,
Aeration Design & Booster Pump Replacement.
2, Replace the screen on 580 Tank overflow. There are pieces of screen missing.
COMPLETED AUGUST 10, 2018,
SIGNIFICANT FINDINGS** - BY OCTOBER 29, 2018
3, Submit photos of the 580 Tank vent and screen.
OBSERVATIONS
4. Maintain a daily distribution residual of 0.2 milligrams per liter (mg/L), WAC 246-290-451(7).
5. Hire a qualified tank inspector to inspect the 580 Tank, internally and externally, to determine the life of
the coatings, WAC 246-290-235.
McCormick Woods, ID #40529V
Sanitary Survey Report
Septe Back To Agenda
6. Install sample taps on the outlet lines at both concrete tanks to monitor water quality, WAC 246-290-
235.
RECOMMENDATIONS
7. Contact Department of Ecology (Ecology) for well tags for Sources 1, 2, and 3,
8. S06 was approved July 3, 2012, under ODW Project #12-0205. If modification to Well 11 are not per
the approved project plans, new plans must be submitted for review.
9. Develop and post a Standard Operating Procedure (SOP) for how to connect Well 2 to the water system.
COMPLETED AUGUST 10, 2018.
10. Well 2 pump controls should be locked out and tagged out or labeled "NOT IN USE".
l L Install smaller gauge screen on the booster pump station (BPS) vents to better protect water quality.
COMPLETED AUGUST 10, 2018.
12. Record distribution residuals on the disinfection report and submit to ODW monthly. Contact Charese
Cryderman at (360) 236-3045 or by e-mail at charese.cryderman@doli.wa.gov.
13. Submit an updated Coliform Monitoring Plan (CMP) to comply with the Revised Total Coliform Rule
. (RTCR). Please contact Charese Cryderman using the information above.
SYSTEM INFORMATION
The McCormick Woods (MCW) system was approved for an unspecified number of connections with the last
City of Port Orchard (City) water system plan (WSP) in 2011. MCW is referred to as the 580 Zone in the WSP
as the entire zone is served by gravity from a finished storage tank with an overflow at 580 feet mean sea level.
There are over 800 single family residences and 5 non-residential connections. The non-residential connections
include five connections at the golf course for domestic use; clubhouse, restaurant, maintenance shed, pro shop,
and golf cart barn. Irrigation at the golf course is provided by a separate water system.
There are two active wells, one pre -active well, an emergency well, and an emergency intertie to City of
Bremerton's water system. The system disinfects with sodium hypochlorite generated onsite at the wellsite.
There are three finished storage tanks and a BPS with three pumps.
SECTION 1: SOURCE
Three of the sources form a wellfield, SO4. SOI, S02, and S03 are the wellfield, Wells 1, 2, and 3, respectively.
SO and S03 are the permanent, active sources. S02 is an emergency well. S06, Well 4 (now called Well 11 by
the City), has not been put in to use since it was drilled in 2009 by the McCormick Woods developer. The well is
capped and not connected to the water system. There is an intertie with the City of Bremerton Water System, iD
#08200 (Bremerton). The intertie is used for wheeling water through MCW to an isolated pressure zone on
Bremerton's system. Bremerton plans to connect this zone to the main Bremerton Water System. Per the intertie
agreement, MCW can obtain up to 350 gallons per minute (gpm) from the intertie. The wellfield and Well 11 are
located at the same site as the disinfection, BPS, and concrete storage tanks. The site is visited daily.
The existing water rights limit the instantaneous pumping rate to 600 gpm; therefore, only two of the sources can
run simultaneously. Well 2 has not been operated since the City took over management and ownership of the
water system. The pumping capacity of the wellfield under normal operating conditions is 525 gpm. The City is
in the process of converting water rights from the golf course back to City ownership, which will alleviate some of
the pumping limitations. They are currently monitoring water usage compared to the water right.
Page 2
McCormick Woods, ID #40529V
Sanitary Survey .Report
Sept Back To Agenda
Source
Name
Description
Ecology
Listed on WFI
ID #
Tag #
Yes No
Permanent, Drilled to 479 Feet With Casing Only to 283
® ❑
01
Well 1
Feet; First Open Interval 229 Feet; Pumping Capacity 175
No Tag
gpm; at BPS
03
Well 3
Permanent Drilled to 229 Feet; First Open Interval 171 Feet;
No Tag
® ❑
pumping Capacity 325 gpm; at BPS
Pre -Active Approved Source; 20-Inch Casing Drilled 2009 to
® ❑
06
Well 4
355 Feet, 16-Inch Casing to 597 Feet, and 12-Inch Casing
APP308
(Well 1 l)
Drilled to 776 Feet; Well Completed to 963 Feet; First Open
Interval 813 Feet; Pumping Capacity 750 gpm; Capped
Contact Ecology for well tags for Sources 1 and 3.
S06 was approved July 3, 2012, under ODW Project #12-0205. The Construction Completion Report was never
received as the project was not completed. If modifications to Well I 1 are not per the approved project plans,
new plans must be submitted for review.
WELLHEAD
Source ID #01
Source ID #03
Source ID #06
Yes No
Yes No
Yes
No
System has well log
®
❑
Z
❑
®
❑
* Wellcap sealed
®
❑
®
❑
®
❑
*Openings sealed
®
❑
®
❑
®
❑
*Vent screened
®
❑
®
❑
No Vent
Terminates 6" above grade
®
❑
®
❑
®
❑
*Protected from flooding
®
❑
®
❑
®
❑
Source meter
®
❑
®
❑
❑
Pressure gauge
®
❑
®
❑
❑
E
**Raw water sample tap
®
❑
®
❑
❑
Check valve
❑
®
®
❑
❑
**Protected from unauthorized access
®
❑
®
❑
®
❑
Structure in good condition
®
❑
®
❑
®
❑
*Sanitary control area has no unmitigated contaminants
®
❑
®
❑
®
❑
**Protected from physical damage
®
❑
®
❑
®
❑
Frequency of routine site visit
Daily
Daily
Daily
Frequency of source meter reading
Daily
Daily
Daily
Source meter for Well 3 is above the Well 3 control panel in the BPS.
There is a blended raw water tap in the BPS. All three wells that are part of the wellfield feed into a single line
that purnps into the BPS.
A welded cap is over the entire wellhead for Well 11, S06. There is no vent or any way to access the wellhead;
it is secure. This source is disconnected from the water system.
Page 3
McCormick Woods, ID #40529V
Sanitary Survey Report
Septe Back To Agenda
WELL PUMP EQUIPMENT
Source ID #01
Source ID #03
Source ID #06
Yes No
Yes No
Yes No
*Functional and reliable pump and pump controls
N
❑
N
❑
❑
N
*Pump control valve or vacuum relief valve with a
protected air gap at discharge
N
❑
N
❑
N/A
Generator available
N
❑
N
❑
❑
N
Generator has automatic startup
N
❑
N
❑
❑
❑
Generator fuel source
Diesel
Diesel
S06, Well 11 has no pump and is not connected to the water system.
EMERGENCY SOURCES
ID #
Name
Description
p
Ecology
Tag #
Listed on WFI
Yes No*
Disconnected
Yes No*
Inspected
Yes No*
02
Well 2
First Open Interval 216 Feet;
No Tag
® ❑
N ❑
N ❑
Pumping Capacity 350 g m
05
Bremerton
Intertie located at Pump Station
N/A
Intertie
2A; wheels water to Bremerton
® ❑
❑ ®
❑
customers; can provide up to
350 gpm to MCW.
Contact Ecology for a well tag for Source 2.
Well 2, S02 is not electrically connected to the water system. There is no starter nor fuses installed for the
pump. The pump controls should be Iabeled "NOT 1N USE".
Develop and post a SOP for how to connect Well 2 to the water system. Thank you for submitting the Well 2
SOP on August 10, 2018.
The Bremerton intertie is located near the intersection of McCormick Drive and Old Clifton Road Southwest.
SECTION 2: DISINFECTION
Sodium hypochlorite is injected into the water as it is pumped. from the reservoirs. The system is required to
disinfect and maintain a 0.2 mg/L residual in the distribution system.
#
Site or
Treatment type and Chemical Used
Listed on WFI
CT Provided
Location
Yes No
Yes No
1
BPS
Onsite Chlorine Generation; Sodium Hypochlorite
N ❑
❑ ®
j
CHEMICAL TREATMENT
1
Yes
No
Operated & maintained properly
N
❑
*RPBA or air gap between the chemical tank and Ell waterline
N
❑
**Post treatment sample tap
N
❑
Redundant equipment available
❑
N
Page 4
McCormick Woods, ID #40529V
Sanitary Survey Report
CHEMICAL TREATMENT
1
Yes
No
Schematic of treatment facilities available
❑
Adequate chlorine residual test kit available
®
❑
Test kit calibrated and maintained properly
®
❑
Chemical feed proportional to flow
❑
"Approved chemicals used
®
❑
HYPOCHLORITE ADDITION
1
Yes No
Hypoehlorite concentration %
8%
Feed solution concentration
0.8%
Hypochlorite solution located in separate room
® ❑
ON SITE GENERATION
1
—
Yes
No
Stock solution container vented outside
®
❑
1-lydrogen alarm
❑
Adequate ventilation
®
❑
DISINFECTION COMPLIANCE
1
Yes
No
Disinfection required
®
❑
CT required
❑
Monthly report submitted
Residuals maintained in distribution system
❑
Daily residuals recorded
®
❑
Sept(Back To Agenda
Disinfection reports show several months when residuals were not recorded for a day. Some months show
residuals below the required 0.2 mg/L. When residuals are below the required minimum, disinfection should be
modified the same day and residual retaken to confirm 0.2 nig/L in the system.
Based on the monthly reports, residuals vary between 0.00 mg/L to 1.2 mg/L. Residuals are taken and recorded
from a sampling station at entry to distribution at the wellfield. Residuals are taken from distribution, but have not
been submitted to ODW. Please record distribution residuals on the disinfection report and submit to ODW
monthly.
SECTION 3, OTHER TREATMENTS
There is no other treatment provided.
Page 5
McCormick Woods, ID #40529V
Sanitary Survey Report
SECTION 4: DISTRIBUTION SYSTEM
Back To Agenda
Septe....._.. I,----
MCW is within the service area of the City water system with the goal to consolidate the two water systems. This
distribution system is looped PVC piping ranging from 6 inches to 16 inches in diameter. According to the
hydraulic analysis presented in the WSP, this system can provide adequate service pressures under normal
operating conditions, but has deficiencies in the ability to provide fire flow. Future development in the western
portion of the system will require a BPS.
FEATURES
Yes
No
Service area and facility map
®
❑
Minimum pressure requirements met
®
❑
Service meters (reading frequency Bi-Monthly)
®
❑
Leak detection program
®
❑
Water system leakage (%)
3.4%
3-Year RAA 2.5%
Adequate valving for flushing and pipe repair
®
❑
Blow -offs on dead ends
®
❑
Routine flushing (frequency Twice A Year)
®
❑
Routine valve exercise (frequency Twice A Year)
®
❑
The City has an annual leak detection program.
In 2015, the City council adopted an aggressive tiered rate structure. City consumptive use has decreased by
about 4 percent. Water Use Efficiency (WUE) has remained below 10 percent since 2013. Keep up the good
work of conservation!
CROSS CONNECTION CONTROL (Community Systems)
Yes
No
System has enabling authority
®
❑
Ongoing hazard inspections
®
❑
High hazards identified
®
❑
High hazards protected
®
❑
Annual testing
®
❑
System has installation standards
®
❑
CCS on staff or under contract
®
❑
Cross connections observed have been eliminated
N/A
Backflow assemblies are managed as part of the Port Orchard Water Department's full cross connection control
(CCC) program. Several residences have underground irrigation with backflow assemblies.
SECTION 5: FINISHED WATER STORAGE
The system has a total of 570,000 gallons of finished storage which appears adequate for the existing use. More
storage will be needed to accommodate future growth. The MCW 580 tank provides water to all of MCW and the
Bremerton 580 Zone. All three tanks are connected to the City's telemetry.
Page 6
McCormick Woods, ID #40529V
Sanitary Survey Report
Sept Back To Agenda
RESERVOIR
RESERVOIR
DESCRIPTION
YEAR
TOTAL VOLUME
NAME
BUILT
(GAL)
1
MCW 580
42 Feet Tall Steel Standpipe
1995
450K
2
MCW Tank l
25 Feet Diameter By 15 Feet
1986
60K
Concrete Tank At BPS Site
3
MCW Tank 2
25 Feet Diameter By 15 Feet
1992
60K
Concrete Tank At BPS Site
The nameplate for MCW 580 Tank has been removed.
TOP OF RESERVOIR
580
Tank 1
Tank 2
Yes No
Yes No
Yes No
**Hatch: Locked
®
❑
®
❑
®
❑
*I. -latch: Watertight seal or gasket
®
❑
®
❑
®
❑
Hatch: Over -tapping cover
®
❑
®
❑
®
❑
*Screened air vent
®
❑
®
❑
®
❑
*Openings sealed/protected
®
❑
®
❑
❑
Thank you for showing me the photos of the tops of each reservoir. Thank you for the copies of the photos for
the drain outlets.
Please send me the photos you have taken so ODW has a record.
Take photos of Tank 2's (back tank) vent cover and the liquid level cable opening. Thank you for submitting
the photos on August 10, 2018. There is steel wool in the opening for the Iiquid level indicator cable.
Vent on Tank 2 must be modified to better protect the drinking water in the tank. The approved ODW Project
#12-0205 has a retrofit design for four downturned vents.
FEATURES
580
Tank 1
Tank 2
Yes No
Yes No
Yes No
Separate inlet/outlet
❑
®
®
❑
Z
❑
Protected drain outlet
®
❑
®
❑
®
❑
*Protected overflow outlet
®
❑
®
❑
®
❑
Operational water level gauge
®
❑
❑
®
®
❑
Bypass piping or isolation possibility
®
❑
®
❑
®
❑
**Protected from unauthorized entry
®
❑
®
❑
®
❑
Low level alarms
®
❑
®
❑
®
❑
Sample tap at outlet
❑
®
❑
®
❑
Visual level indicator for Tank 1 is non-functional. Tank level is monitored by the telemetry system.
Replace the screen on 580 Tardc overflow. There are holes in the screen. Thank for submitting the photo of the
replaced screen on August 10, 2018.
Page 7
McCormick Woods, [D #40529V
Sanitary Survey Report
Install sample taps on the outlet lilies at all three tanks.
Septe Back To Agenda
MAINTENANCE
580
Tank 1
Tank 2
Yes No
—
Yes No
Yes No
Frequency of structural and coating inspection
2-3 Years
2-3 Years
2-3 Years
Frequency of cleaning
2-3 Years
2-3 Years
2-3 Years
Frequency of appurtenance inspection
2-3 Years
2-3 Years
2-3 Years
Frequency of routine site visit
Daily
Daily
Daily
**Structure in good condition
Z ❑
® ❑.
® ❑
Clear of excessive vegetation
® ❑
® ❑
® ❑
There is a lot of pitting on the 580 Tank exterior coat. Have a qualified tank inspector evaluate the coating,
internally and externally.
SECTION 6: PRESSURE TANKS
There are no pressure tanks in this system.
SECTION 7: BOOSTER PUMPS AND FACILITIES
There are three booster pumps in the pump station. The BPS pumps water from Tanks 1 and 2 to the distribution
system. The water level in the 580 tank controls the pumps.
Facility
Name
Description
Total Capacity(gpm)
1
MCW 580 Pump Station
One 15 Horsepower (HP) and two 16 Ill', 350 gpm pumps.
1,050
BOOSTER PUMPS
Facility 1
Yes
3
No
Number of pumps
Frequency of routine site visit
Daily
Isolation valves
®
❑
Pressure gauge(s)
®
❑
Pressure relief valve
®
❑
Pump failure alarm
®
❑
*Functional pump and pump controls
®
❑
Protected from flooding
®
❑
Redundant pumps
®
❑
Equipment in good condition
®
❑
Generator available
®
❑
Generator has automatic startup
®
❑
Generator fuel source
Diesel
Page 8
McCormick Woods, ID #40529V
Sanitary Survey Report
BUILDINGS/ENCLOSURE
Facility I
Yes No
"Facility secure
® ❑
Structure in good condition
® ❑
Sept Back To Agenda
Install smaller gauge screen on the BPS vents to better protect water quality. Thank you for submitting photos
on August 10, 2018 of -new screens on the vents.
SUCTION 8: WATER QUALITY MONITORING AND REPORTING
All other monitoring is current and satisfactory. Refer to the Water Quality Monitoring Schedule for your
monitoring requirements and status. If you have any questions on source monitoring, please contact Sophia
Petro at (360) 236-3046.
CHEMICAL
Sample Point Description
l SO4 wellfreld sample tap located in pump house, in booster pump room.
Sample
Point 1
CHEMICAL
Yes No
Monitoring adequate
® ❑
ODW WQ data reviewed
® ❑
Sample collection sites correct
® ❑
System has prior:
❑ Nitrate results above 5 mg/L
❑ Nitrite results above 0,5 mg/L
❑ Primary MCL
❑ Secondary MCL exceedance(s)
❑ Organic detections
❑ Other
COLIFORM
Yes
No
Monitoring adequate
®
❑
Monitoring plan adequate
❑
Monitoring plan followed
®
❑
# of violations since last survey
0
Update the CMP to comply with the RTCR.
LEAD & COPPER
Yes
No
Monitoring adequate
®
❑
Results below action level
®
❑
Page 9
McCormick Woods, ID #40529V
Sanitary Survey Report
DISINFECTION BYPRODUCTS
Yes
No
Monitoring adequate
®
❑
Monitoring plan adequate
®
❑
Monitoring plan followed
®
❑
Results satisfactory
®
❑
SECTION 9: SYSTEM MANAGEMENT AND OPERATIONS
Back To Agenda
Septet__ — _ ., _---
The City operators know the system well. There is a SCADA system in place that will call out to the operators.
The operators visit sites daily and measure chlorine residual. Customer complaints are first answered by the
business office and then the operators are alerted for resolving any water quality related concern. Typical turn-
around is one to three days on any complaint. Water quality complaints are marked with higher priority than some
other type of complaints.
The system has a capital improvement plan which was further defined through the water system planning process.
PROJECT/PLANNING
Yes
No
System approved
®
❑
Current WSP
®
❑
Year WSP approved
2011
Emergency response plane
®
❑
REPORTING
Yes No
N/A
WFI reviewed and updated with purveyor
® ❑
---
Consumer confidence report (Community only)
® ❑
❑
Water use efficiency report (Municipal Water Suppliers)
® ❑
❑
Cross connection control annual report (> 1000 corn)
® ❑
❑
OPERATOR CERTIFICATION
This system is required to have a Water Distribution Manager 2 (WDM2) certified operator. If you have any
questions or this information is inaccurate, please contact Operator Certification at (800) 525-2536,
Name of Operator
Certification Number
Certifications
Mandatory Operator
Thomas Hunter
011873
WDM2, CCS
David Boltz
007368
WDM2, WTPO-IT1, CCS
Daniel Castillo
003267
WDM2, CCS
Michael DeLine
013459
WDS
Marc Fournier
006844
WDS, CCS
Anthony Lang
013001
WDM2, WTPO-IT1, CCS
Donnish Muldrow
013532
WDS
Von Nix
007585
WDM2, WTPO-IT1, CCS
Darren Podraza
012042
WDM2
Page 10
McCormick Woods, ID #40529V
Sanitary Survey Report
Back To Agenda
Sept------- - -- - -
Name of Operator
Certification Number
Certifications
Mandatory Operator
Alan Rickett
008038
WDM2, CCS
Jill Satran-Loudin
005440
WDS
Scot Schenk
013906
WDMI
William Thiele
010071
WDS
WDS-Water Distribution Specialist; WDM-Wafer Distribution Manager; WTPO-Water Treatment Plant Operator, BTO-Basic Treatment Operator; CCS-
Cross Connection Specialist; BAT-Backflow Assembly Tester
OPERATIONS
Yes
No
Operational records maintained
®
❑
Complaints followed up
®
❑
Complaints documented
®
❑
9 of complaints recorded at ODW (since last survey)
0
Operation and maintenance program
Previous survey deficiencies/findings corrected, if no list below.
®
❑
The operation and maintenance are part of the City's main water system program,
CLOSING
Your system has significant deficiencies identified in the current survey.
Your next survey is due in three years.
You can qualify for the reduced frequency of sanitary surveys under WAC 246-290-416 of once every five years, if
all identified significant deficiencies are addressed by the due date indicated in the report.
Regulations establishing a schedule of fees, including fees for sanitary surveys, were adopted March 18, 2012
(WAC 246-290-990). The amount due is $1,938, An itemized worksheet is enclosed with the invoice.
If you have any questions, please contact me at (360) 236-3034 or by e-mail at jocelytie.gray@doh.wa.gov,
Sincerely,
Jocelyne Gray, P.E.
Office of Drinking Water, Regional Engineer
Enclosures
cc: Melina Knoop, Kitsap Public Health District
Charese Cryderman, ODW
Denise Miles, ODW
Page 11
McCormick Woods, ID #40529V
Sanitary Survey Report
580 Tank
580 Tank Ladder
580 Tank Overflow Screen
Septenwck To
First Hatch of 580 Tank
580 Tank Overflow
580 Tank Liquid Level Indicator
Page I"
McCormick Woods, ID #40529V
Sanitary Survey Report
S
:r
580 Tank Pitting of Exterior Coating
s
r
IL
580 Tank Sample Tap
Gate to 580 Tank
Septe Back To Agenda
580 Tank Telemetry
580 Tank Second IIateh
Entrance to Wellfield and BPS
Page 13
McCormick Woods, ID #40529V
SkIllital-Y Survey Report
Blended Post -Treatment Sample Tap
Well 1, SO I
Well 2, S02
Septei- Back To Agenda
L-R: Wells 2, 11, and 1
Well I
Well 2
Page 14
McCormick Woods, ID #40529V
Sanitary Survey Report
_ Q _
. l_ r l•y~.. .v
Well 11, S06
Tank 2 and Well 3, S03
Well 3
Septe Back To Agenda
Well 11
Well 3
BPS and Tank 1
Page 15
McCormick Woods, ID #40529V
Sanitary Survey Report
Tank I Ladder and Liquid Level Indicator
i t
Tank 1 Overflow
Tank 2 Liquid Level Indicator Cover
Septeack To Agenda
Tank 1, Non -Functional Liquid Level Indicator
Tank 2 Overflow, Tank 1, BPS
Screen on Vent of BPS
Page 16
McCormick Woods, ID #40529V
Sanitary Survey Report
Back Side of BPS
Onsite Chlorine Generation Room
Onsite Chlorine Generator
SepteVaek To Agenda
Screened Relief Valve Outlets
Chlorine Tank
Booster Pump Room
Page; 17
McCormick Woods, LD #40529V
Sanitary Survey Report
Well l Electrical Panel
I ,l
I
1 ,
f'
Well 3 Electrical Panel
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Master Meter and Well 1 Source Meter
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Well 2 Electrical Panel — No ruses, Off
Well 3 Source Meter
Control Panel
Page Is
McCormick Woods, ID #40529V
Sanitary Survey Report
BPS Piping, Chlorine Injection, and Pumps
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Pressure Relief Valve, Control, and Outlets
Pressure Gauge and Relief Valve for Pumps
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BPS Piping and Pumps
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Pressure Gauge and Blended Raw Water Tap
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Booster Pump 1
Page 19
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Sanitary Sni--ry Kq)oi-r
Booster Pump 2
Generator
Booster Pump 3
Page 20
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2402
43108101
2023/08/09
14:44
LM
Vent for chlorine
2023/08/ 8
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South access lock
South tank vent
North access lock
South tank screen vent
North tank access seal
South tank hatch seal
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North tank vent
North tank vent screen
580B Reservoir vent
580B Reservoir vent screen
580B Access seal
580B Access lock
Well 3 vent screen
Well 1 vent screen
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McCormick Woods Smart Metering Pilot Program
City crew began installing iPerls in new service requests in McCormick Woods on
September 5, 2023. We plan to install 60 units and then begin implementing radio read
capability on them to explore replacement of our touch read system.
iPERL° (North America) smart water meters offer unparalleled, low -flow accuracy with high -flow
durability. They use innovative magnetic technology to capture previously unmeasured low flow.
iPERL water meters increase your returns while maximizing your operational efficiency. And that
can help you drive additional revenue.
With no moving parts, lead-free iPERL water meters maintain their accuracy over a 20-year
lifetime. With Advanced Metering Infrastructure (AMI) connectivity —as well as 14 condition,
diagnostic and lifetime alarms—iPERL meters provide a quick resolution to issues you may
experience in the field.
Benefits to you
• Improves operational efficiency and customer service
• Reduces non -revenue water, measuring flow rates as low as .1-.3 gpm
• Reduces maintenance and cost
• Installs horizontally, vertically or diagonally
• Prevents removal and tampering attempts to obtain free water
• Detects system leaks
• Allows remote management, monitoring and diagnosis
• Collects and logs system and customer data
• Preserves energy and optimizes power