Official Newspaper Bid-SpecsA + City of Port Orchard
, H 216 Prospect Street, Port Orchard, WA 98366
�V -L (360) 876-4407 • FAX (360) 895-9029
BID REQUIREMENTS/SPECIFICATIONS FOR
CITY'S OFFICIAL NEWSPAPER
The City of Port Orchard is requesting bids to provide the service as the Official Newspaper of
the City of Port Orchard. The term of the agreement will be for one (1) year. The selected
vendor will be responsible for all legal publications as required by law during the term of this
agreement.
Bids will be accepted until 4:00 pm on October 13, 2023. Bids received after that date and
time will be rejected.
BIDS MUST BE SENT BY E-MAIL OR BY MAIL; HOWEVER, IF SENT BY MAIL, THE RESPONSIBILITY
OF THEIR ON -TIME DELIVERY IS UPON THE BIDDER.
E-mail: Brandy Wallace, City Clerk at cityclerk@portorchardwa.gov
Mailing address: 216 Prospect Street, Port Orchard, WA 98366.
Faxed bid proposals will not be accepted by the City of Port Orchard.
Any party submitting a timely bid will be liable for that bid until the City Council awards the
agreement or sixty (60) days, whichever comes first.
The City of Port Orchard shall evaluate qualified bids based upon the criteria set forth herein
and in state law. The City of Port Orchard reserves the right to reject any or all bids, at its sole
discretion.
All information requested with this bid must be provided for the bid to be considered a valid
and responsive bid.
If you have any questions regarding this request for bid, you may contact Brandy Wallace, City
Clerk, at 360 876-7030 or email at cityclerk@portorchardwa.gov, between the hours of 8:00 am
and 4:30 pm, Monday thru Friday.
It is the sole responsibility of the submitting bidder to ensure that their bid has been received
by the City Clerk's office in the proper time frame.
Upon award of an agreement, bid prices shall remain firm for the duration of the agreement.
Official Newspaper Bid Form and Specs. 2023/2024
Page 1 of 2
BID AND AWARD CRITERIA:
To be eligible for award bidders' publications shall meet all of the requirements of Chapter
65.16 of the Revised Code of Washington.
Bids must be submitted on the form provided.
REQUIRED AFFIDAVIT OF PUBLICATION: The City requires, within fourteen (14) days after the
last publication date of any City legal notice, the successful bidder must furnish an original
"Affidavit of Publication" certifying the date(s) the legal notice(s) was published. All interested
bidders must confirm their ability to comply to this requirement.
The City will not pay for any ad which is improperly run. The successful bidder will re -run an
improperly run ad at its own expense.
The successful bidder shall furnish an itemized statement of the City account monthly, listing
the invoice number, item published, and the total amount of each invoice.
The term of an awarded agreement shall be for a period of one (1) year. The Bid shall be for the
period of October 29, 2023, through October 28, 2024.
TERMS AND CONDITIONS: The selected bidder will be required to enter into an agreement with
the City. A draft agreement outlining all terms and conditions is available upon request.
BID WITHDRAWAL: No bid can be withdrawn after having been formally opened by the City on
the closing date and time.
REJECTION OF PROPOSAL: The City of Port Orchard reserves the right to reject any or all bids,
and to waive any informality in bids.
CHANGES: The City of Port Orchard, at its sole discretion, reserves the right to change
requirements/specifications during the agreement term. In the event the
requirements/specifications are changed during the agreement term, the price will be adjusted
to a mutually accepted level. All other terms and conditions of the agreement shall remain in
effect for the remainder of the agreement. In the event that a mutually acceptable price
adjustment cannot be reached, the City of Port Orchard reserves the right to terminate the
agreement and to rebid with the new type requirements/specifications.
Official Newspaper Bid Form and Specs. 2023/2024
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