109-23 - Resolution - Moving Benefits for Venture ChartersDocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
RESOLUTION NO. 109-23
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING
THE PAYMENT OF ADDITIONAL MOVING EXPENSES FOR VENTURE CHARTERS,
INC., AS ELIGIBLE RELOCATION BENEFITS FOR THE BAY STREET PEDESTRIAN
PATHWAY PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
NECESSARY DOCUMENTS TO EFFECTUATE PAYMENT
WHEREAS, the City previously acquired real property at 1777 Bay Street, Kitsap County
Tax Parcel Nos. 4027-032-001-0102 and 4027-023-018-0003 (the "Property") to support the
construction of the Bay Street Pedestrian Pathway Project (the "Project"); and
WHEREAS, prior to the City's acquisition, the Property served as the corporate
headquarters for the business Venture Charters, Inc. (the "Business"); and
WHEREAS, in accordance with the City's Acquisition Procedures and Relocation
Assistance Program, the City's Right of Way Acquisition and Relocation Consultant, Tierra Right
of Way Services, Ltd. (the "Consultant"), identified additional eligible associated moving
expenses resulting from the relocation of the Business; and
WHEREAS, the City Council previously authorized payments of $7,743.84 and $2,670.50
for eligible moving expenses for the Business, but the costs associated with the move of the
Business have exceeded those amounts; and
WHEREAS, at the request of the Consultant the City did not pay the $2,670.50, and held
payment until submission additional documentation for moving expenses; and
WHEREAS, the Consultant has now identified a total of $6,066.15 in moving expenses as
additional relocation assistance benefits owing to the Business set out on Voucher No. 3
attached hereto (which includes the previously approved $2,670.50), and staff has reviewed
and approved those determinations, in conjunction with the Washington State Department of
Transportation, Local Programs, serving as Contract Administrator for the Project; and
WHEREAS, Voucher No. 3 also identifies $25,849.50 in eligible reestablishment expenses
for the Business, which were pre -approved by the City Council via Resolution No. 030-23, by
which the Council authorized up to the statutory cap of $50,000 set out at WAC 468-100-306
and 468-100-301 for reestablishment expenses and delegated authority to the Finance Director
to review and approve the submitted request(s) under that cap; and
WHEREAS, the Finance Director has reviewed and authorized payment of the
$25,849.50 in eligible reestablishment expenses for the Business set out on Voucher No. 3,
consistent with Resolution No. 030-23; and
10768084.1 - 366922 - 0001
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Resolution No. 109-23
Page 2 of 11
WHEREAS, the Port Orchard City Council finds it is in the best interest of the City to
authorize the additional moving expenses relocation payment consistent with the City's
Relocation Assistance Program; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council authorizes the payment of Relocation Benefits for non-
residential moving expenses in an additional amount of $3,395.65, as set out in Voucher No. 3,
attached hereto and incorporated herein by this reference, and authorizes the Mayor or his
designee to execute all necessary documents to effectuate payment.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 141" day of November 2023.
Er
DocuSigned by:
6btJ'f P4M&SW,
3B96492E3F5847D...
Robert Putaansuu, Mayor
ATTEST:
DocuSigned by:
388116
Brandy Wallace, MMC, City Clerk
10768084.1 - 366922 - 0001
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Tt el"I"ev
A C L S C Q M P A N Y
To: Nick M. Bond, AICP, Development Director
From: Marge Bailey, Project Manager
Paula Ferreira -Smith, Relocation Agent
Date: October 9, 2023
Project Title: City of Port Orchard Pedestrian Enhancement Project (Mosquito Fleet Trail)
Parcel No.: 4027-032-001-0102 & 4027-023-018-0003
Displacee: Venture Charters, Inc., Business Relocation
Federal Aid No: STPE-STPUS-0166(008)
Displacee No.: 05
Subject: Moving and Reestablishment Expenses Recommendation and Reimbursements
Claim Number 3 Voucher Number 3
Background Information
As part of the Bay Street Pedestrian Project. The City of Port Orchard purchased the above properties in
full. This acquisition triggered a business displacement and residential relocation. Venture Charters, Inc.
is a day tour fishing business offering special event cruises and funeral charter boat services. They also
offer a vacation rental with waterfront access. It is owned and operated by Randy Jones and Franklin
Joseph Rusk.
To qualify for business relocation, the displaced business owner is required to meet the definition of a
displaced business by providing a completed copy of the most recent two years income tax returns. The
displaced business has provided a completed copy of the most recent two years income tax returns that
confirm they claim the business income, therefore they qualify as a displaced business and are eligible for
business re-establishment and moving expenses.
The displaced business, Venture Charters, Inc. moved to a replacement site at 1116 Shorewood Drive,
Bremerton, WA. The replacement site contains an area for an Accessory Dwelling Unit (ADU). The ADU
is located in the lower level of the owner's single-family dwelling. The displacee searched extensively for
a home with an ADU but was unable to find one suited for their business. Utilizing their re-establishment,
is it reasonable for the displacee to modify this home to re-establish Venture Charters, Inc. vacation rental
property. After submittal of advance payment request for business re-establishment repairs, the City of
Bremerton changed the Accessory Dwelling Unit (ADU) requirements requiring additional permitting.
Codes Requirements: All repairs conducted per City of Bremerton code requirements. The City adopted
version (2018) as amended by the Washington State Building Code Council including:
WA State Energy Code (WSEC)UPC: Uniform Plumbing Code
WA State Barrier Free Code (IBC) Chapter 11 and A117.1-2009)
WA State Ventilation Code
Tierra Right of Way Services, Ltd.
Leslie Findlay, Designated Broker #27965
8685 Martin Way East, Suite 203 • Lacey, Washington 98516 • Phone: 206.363.1556 °"°"•""
Right of Way • Cultural Resources • Environmental Planning
Toll Free: 800.887.0847 9 www.tierra-row.com
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
IBC: International Building Code
IRC: International Residential Code
IFC: International Fire Code
IMC: International Mechanical Code
IFGC: International Fuel and Gas Code
Discussion
On October 3, 2023, Venture Charters, Inc. submitted a relocation payment request for the re-
establishment of their business and provided invoices for a total of $58,607.39.
Additional Moving Expenses
Vendor
Description
Invoice #
Eligible
Determination Eligible
Amount
per
Hederra LLC bda
Electrical repair code
2956
$1,400.00
WAC 468-100-301(7)(c)
Murphy's Heating
requirements for
and Cooling
refrigerator, stove and
microwave.
Hederra LLC bda
Hot Tub -Electrical
2956
$250.00
WAC 468-100-301(7)(c)
Murphy's Heating
reconnect
and Cooling
Hederra LLC bda
Plumbing water intake
2956
$800.00
WAC 468-100-301(7)(c)
Murphy's Heating
drainage -Electrical 220
and Cooling
supply to hot tub
Hederra LLC bda
Electrical Permits
2957
$2,500.00
WAC-468-100-301(7)(k)
Murphy's Heating
required by City of
and Cooling
Bremerton and Labor and
Industry
Hederra LLC bda
Plumbing water intake
2956
$600.00
WAC 468-100-301(7)(c)
Murphy's Heating
and drainage -for kitchen
and Cooling
appliances
Sub -total
$5,550.00
Taxes
$516.15
Total Eligible Related Non-residential Moving Expenses:
$6,066.15
Additional Moving Expense Recommendation
Venture Charters, Inc. is eligible as a non-residential displacee as defined in WAC 468-100-002(24). 1
recommend Venture Charters, Inc. be reimbursed $6,066.15 for the additional moving expenses, per
WAC 468-100-301(7), and determine them to be reasonable and necessary.
Business Reestablishment Expenses
The following table reflects a breakdown of expenses in the amount of $25,849.50 for the cost of eligible
repairs, modifications, construction, to the replacement site. These expenses have been reviewed and
determined to be reasonable and necessary for the re-establishment of the business, per WAC 468-100-
301(a)(b)(d).
Vendor
Description
Invoice
Eligible
Determination
#
Amount
Eligible per
2
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Hederra LLC bda
Lower -level interior
2956
$250.00
WAC-468-100-
Murphy's Heating and
door opening -WA -IBC
306(1)(a)
Cooling
Hederra LLC bda
Elimination of the
2956
$2,800.00
WAC-468-100-
Murphy's Heating and
lower stairway. Close
306(1)(a)
Cooling
up stairway for fire
egress code WA -IBC
Hederra LLC bda
Lower -level interior
2956
$7,500.00
WAC-468-100-
Murphy's Heating and
sheet rock adaption to
306(1)(a)
Cooling
5/8 fire blocking per
IBC and IRC Section
R302
Hederra LLC bda
Electrical — Box panel
2956
$5,000.00
WAC-468-100-
Murphy's Heating and
separation sub panel
306(1)(a)
Cooling
per IRC, E601.1, .2, .6,
.7
Hederra LLC bda
Electrical Supply to
2956
$2,000.00
WAC-468-100-
Murphy's Heating and
lower level. per IRC,
306(1)(a)
Cooling
E601.1, .2, .6, .7
Hederra LLC bda
Labor for painting, per
2956
$600.00
WAC-468-100-
Murphy's Heating and
IRC-R702.3.1, .1.1, 3.2
306(1)(a)(b)(d)
Cooling
Hederra LLC bda
Interior paint and
2956
$500.00
WAC-468-100-
Murphy's Heating and
repairs, paint, and
306(1)(a)(b)(d)
Cooling
drywall per IRC-
R702.3.1, .1.1, 3.2
Hederra LLC bda
Flooring repairs per
2956
$1,500.00
WAC-468-100-
Murphy's Heating and
IRC-R702.3.1, .1.1, 3.2
306(1)(a)(b)(d)
Cooling
Hederra LLC bda
Parking equipment
2956
$2,500.00
WAC-468-100-
Murphy's Heating and
rental, COB, per WA-
306(1)(a)
Cooling
IBC and IRC
Hederra LLC bda
Traffic control -delivery
2956
$900.00
WAC-468-100-
Murphy's Heating and
material COB, per WA-
306(1)(a)
Cooling
IBC and IRC
Hederra LLC bda
Removal and disposal
2956
$600.00
WAC-468-100-
Murphy's Heating and
of waste due to remodel
306(1)(a)(b)(d)
Cooling
per IBC
Hederra LLC bda
Parking -Repairs COB,
2956
$7,668.25
WAC-468-100-
Murphy's Heating and
per WA -IBC and IRC
306(1)(a)(b)(d)
Cooling
Hederra LLC bda
Parking -commercial
2956
$12,000.00
WAC-468-100-
Murphy's Heating and
grade -Paving COB, per
306(1)(a)(b)(d)
Cooling
WA -IBC and IRC
Hederra LLC bda
Contractor
2956
$300.00
WAC-468-100-
Murphy's Heating and
administrative fee-
306(1)(b)(d)
Cooling
Others IBC
Hederra LLC bda
Driving and
2956
$600.00
WAC-468-100-
Murphy's Heating and
transportation fuel cost
306(1)(b)(d)
Cooling
for 2 trucks -Others IBC
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Total Eligible Business Reestablishment
Expenses:
$44,718.25
Minus Advanced Payment
-($21,068.20)
=$23,650.05
In addition, COPO Sales Tax (9.3%) Taxes
$2,199.45
Total Claim:
$25,849.50
Ineligible Expenses Capital Improvements
Vendor
Description
Invoice#
Ineligible
Determination
Amount
Hederra LLC dba
Sink, plumbing,
2956
$800.00
Ineligible per WAC 468-
Murphy's Heating
supplies and drains for
100-306(2)(a)
and Cooling
sink connection.
Hederra LLC bda
Door to Kitchen -Door
2956
$800.00
Ineligible per WAC 468-
Murphy's Heating
and frame removal
100-306 (2)(a)
and Cooling
Hederra LLC bda
Elimination of existing
2956
$4,000.00
Ineligible per WAC 468-
Murphy's Heating
HVAC system
100-306 (2)(a)
and Cooling
Hederra LLC bda
Counter -Interior-
2956
$400.00
Ineligible per WAC 468-
Murphy's Heating
Installation
100-306 (2)(a)
and Cooling
Total Ineligible
Amount:
$6,000.00
Reestablishment Recommendation
Venture Charters, Inc. qualifies as a displaced business and was required to relocate due to the City of Port
Orchard Bay Street Pedestrian Pathway Project. The business is eligible as a non-residential displacee as
defined in WAC 468-100-002(24). The submitted invoices and receipts for $25,849.50 for modification to
the replacement site per WAC 468-100-306(1)(a)(b)(d) to accommodate business operation are eligible for
reimbursement up to $50,000.00. The invoices provided are reasonable and necessary for the re-
establishment of the business.
This payment recommendation is in support for the displaced owner to complete the necessary repairs.
Final photographs and final City Bremerton occupancy permit should be submitted by the business
owner. No additional payments are pending.
I recommend Venture charter be reimbursed for $25,849.50 for business reestablishment per WAC 468-
100-306(1)(a)(b)(d) as reasonable and necessary.
The undersigned has reviewed and approved the above business reestablishment in the amount of
$25,849.50 and moving expense in the amount of $6,066.15 payment recommendation for Venture Charter
badn t : F%; v dum provided referenced invoices, and documentation to support the claim.
10/17/2023
Date
Development Director
City of Port Orchard
4
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Relocation Assistance Voucher No. 3
Venture Charters, Inc
Agency Name:
Nick M. Bond, AICP, Development Director
City of Port Orchard
216 Prospect Street
Port Orchard WA 98366
I hereby certify under penalty of perjury that the items and amounts fisted herein are
proper charges against the Agency. That the same or any part thereof has not been
paid, and that I am authorized to sign for the claimant. I further certify that I am a
citizen of the United States ofAmerica or am an alien lawfully present in the United
States of America.
Displaced Perscn(s) or Claimant
Hedera LLC dba Murphy's Heating and Cooling
1313CorbetDr.NW
Bremerton, WA 98312
Blue ihk) for each clam
R' i. fiefs _'7 J-L�.
Date
ILI L )
Rar* A. Jones E'
Project Title: City of Port Orchard Pedestrian
Enhancement Project (Mompito Fleet Trail
Parcel No.: 4027-032-001-0102 & 4027- 1 Displacee Displacee Name: Venture Charters, Inc
023-018-0003 No.: 5
Re incement Housing Payments
PriceDifferential 904a owner for amountsuptoS31,000
Date Parcel Vacated: 8/10/1023.
SAmoants
$0.00
MIDP IncreasedMortgageInterestPaymcnt
$0.00
Incidentals CJN75 I JN7
$0.00
Last Resort H — owner for amounts over $11,000
$0.00
Rental SuMement — 90-day tenants and certain others amounts u to $7 00
$0.00
Down Payment Assistance — 90 tenants and certain others
$0.00
Last Resort Housin — tenants amount over S7 00
$0.00
Comments I other describe):
S0.00
Moving Expense Payments
$0.00
Self Move I Schedule Payments —_residential
W00
Actual Ex Commercial Move/Actual Cost Self Move —residential move bid cost)
$0.00
Fixed Payment in lieu of a0 other moving - Non -Residential
$0.00
Actual Costs 1 Self Move 1 Commercial - Non -Residential
$6,066.15
Re-establishment Costs - Non Residential: Relocation total Payment. $44,719.15 minus advance payment of
$21068.20. Based on the eligible pottion of the total invoice of 158,60739.
$25,949.50
Personal Property Only
50.00
Comments 1 Other {describe}:
0.00
Deductions:
; $0.00
TOTAL 4
$31,915AS
Invoice No.:
Date:
Amount: S
ACCOUNT CLASSIFICATION
JOB NUMBER
ACCOUNT
CONTRO
TOTALS
PARCEL
WORK OP
L
ORO. NO.
NON PART
DOLLARS
WORK ORDER
GRP
OBJ
SUB
SECTION
g
TOTAL 4 S31,915AS
RELOCATION SPECIALIST: Paula Ferreira-
DAT$: HY1212023
RELOCATION SUPERVISOR
DATE:10112=3
Smith
Z"4J�.A�. V'�JU1�JlllJQ..
Maree R. Bailev. Pmiect Manager
I, the undersigned, certify that the above information is correct, that the payment is necessary for the above relocation assistance, that it has been
performed in accordance with prescribed procedures, and that this payment is not considered income or resources to a "DISPLACED PERSON"
pursuant to Section 216 of Public Law 9I -046 and RCW 8.26.115.:
Warrant Register No.: Voucher No.:
Nick M. Bond, AICP DATE
Development Director
RES 537
Rev. 612019
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Hedera LLC dba Murphy's Heating and Cooling
1313 Corbet Dr Nw
Bremerton, WA 98312
3609574605
murphhvac@msn.com
BILL TO SHIP TO
Randy Jones Randy Jones
Venture Charters Venture Charters
Door to kitchen 800.00T
Door and Frame Removal lower -level hardware to be provided by business owner Randy Jones
Lower -level interior door opening code requirements 250.00T
Elimination lower stairway 2,800.00T
Close up stairway for fire egress code
Lower -level interior sheet rock adaption to 5/8 fire blocking for business code updates. 7,500.00T
Seperate the existing HVAC system. Create separate HVAC system installation of new HVAC 4,000.00T
Provided by business owner Randy Jones.
Counter 400.00T
Interior counter installation
LABOR-
600.00T
plumbing repair code requirements
Electrical-
5,000.00T
Box Panel separation sub panel
Electrical
2,000.00T
Electrical supply to lower level
Electrical repair code change requirements for refrigerator stove and microwave.
1,400.00T
Sink
800.00T
plumbing, supplies and drains for sink connection.
Labor for painting
600.00T
Interior paint and repairs
500.00T
paint, for drywall
Flooring repairs
1,500.00T
Parking
2,500.00T
Equipment rental for parking code update per city of Bremerton business requirements.
Transportation and
900.00T
Traffic control for delivery of materials and equipment
HEDERA LLC dba MURPHY'S HEATING AND COOLING https://sites.google.com/site/murphhvac/home
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
Hot Tub to lower -level unit 250.00T
installation of provided used hot tub
Plumbing water intake drainage for hot tub 800.00T
Electrical 220 supply for hot tub
REMOVAL AND DISPOSAL OF- 600.00T
all material waste for construction code updates
Parking 7,668.25T
Bremerton municipal code 20.48
Relocation of retaining wall right of entrance and addition of 2 feet of left side to expand driveway
entrance for emergency vehicle access.
- Install +/- 16 LF of channel drain approximately 2' feet out from garage
and 2 tenths lower than garage slab
Tie into downspout with 4" line at garage corner
Remove +/- 150 Sq Ft ,10' X 15", of asphalt in driveway
Load spoils and dispose at recycle
Raise water meter box at top of driveway
Grade and shape existing gravel to desired slope
Install top course as needed up to 5 tons
PAVE for Venture Charters parking only. parking left side of garage, entrance to property, and
12,000.00T
center of driveway
+/- 3,100 Sq Ft
Install and process 2" of HMA class 1/2" commercial grade up to 40 tons
Hand tamp and finish edges
Shore up gravel shoulders
Hat tar seams as needed
Contractor Administrative fee
300.00T
Driving and transportation fuel costs for 2 trucks
600.00T
BIDS ARE ONLY VALID FOR 30 DAYS DUE TO LABOR AND MATERIAL SHORTAGS. IF
O.00T
ACCEPTED INVOICE TO BE SUBMITTED UPON COMPLETION OF REPAIRS AND CITY
APPROVAL. ALL LATE PAYMENTS ARE SUBJECT TO 7.5% FEE.
Randy Jones of Venture Charters is to pay Hedera LLC 40% of bid SUBTOTAL
53,768.25
provided up front for material and expenses. As we are ready to begin
TAX 4,839.14
work.
TOTAL 58,607.39
HEDERA LLC dba MURPHY'S HEATING AND COOLING https://sites.google.com/site/murphhvac/home
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
BILL TO
Randy Jones
Venture Charters
Hedera LLC dba Murphy's Heating and Cooling
1313 Corbet Dr Nw
Bremerton, WA 98312
3609574605
murphhvac@msn.com
SHIP TO
Randy Jones
Venture Charters
Building and Electrical permits for new construction project.
City of Bremerton Permit #BB23 00157
Labor and Industries Permit #4153004E
2,500.00
SUBTOTAL
2,500.00
TAX
0.00
TOTAL
2,500.00
HEDERA LLC dba MURPHY'S HEATING AND COOLING https://sites.google.com/site/murphhvac/home
DocuSign Envelope ID: 7AF2C5D2-513B-4A3D-A7B2-744734E82367
WAC 468-100-306 Reestablishment expenses —Nonresidential moves.
In addition to the payments available under WAC 468-100-301 and
468-100-303, a small business, as defined in WAC 468-100-002(24), farm
or nonprofit organization is entitled to receive a payment, not to ex-
ceed fifty thousand dollars, for expenses actually incurred in relo-
cating and reestablishing such small business, farm or nonprofit or-
ganization at a replacement site.
(1) Eligible expenses. Reestablishment expenses must be reasona-
ble and necessary, as determined by the agency. They include, but are
not limited to, the following:
(a) Repairs or improvements to the replacement real property as
required by federal, state or local law, code or ordinance.
(b) Modifications to the replacement property to accommodate the
business operation or make replacement structures suitable for con-
ducting the business.
(c) Construction and installation costs for exterior signing to
advertise the business.
(d) Redecoration or replacement of soiled or worn surfaces at the
replacement site, such as paint, paneling, or carpeting.
(e) Advertisement of replacement location.
(f) Estimated increased costs of operation during the first two
years at the replacement site for such items as:
(i) Lease or rental charges;
(ii) Personal or real property taxes;
(iii) Insurance premiums; and
(iv) Utility charges, excluding impact fees.
(g) Other items that the agency considers essential to the rees-
tablishment of the business.
(2) Ineligible expenses. The following is a nonexclusive listing
of reestablishment expenditures not considered to be reasonable, nec-
essary, or otherwise eligible:
(a) Purchase of capital assets, such as, office furniture, filing
cabinets, machinery, or trade fixtures.
(b) Purchase of manufacturing materials, production supplies,
product inventory, or other items used in the normal course of the
business operation.
(c) Interest on money borrowed to make the move or purchase the
replacement property.
(d) Payment to a part-time business in the home which does not
contribute materially to the household income.
(e) Interior or exterior refurbishments at the replacement site
which are for aesthetic purposes, except as provided in WAC
468-100-306 (1)(d).
[Statutory Authority: Chapter 8.26 RCW. WSR 06-02-068, § 468-100-306,
filed 1/3/06, effective 2/3/06; WSR 04-08-041, § 468-100-306, filed
3/31/04, effective 5/1/04. Statutory Authority: Chapter 8.26 RCW and
WSR 89-17-048 (Order 121). WSR 01-02-027, § 468-100-306, filed
12/22/00, effective 1/22/01. Statutory Authority: Chapter 8.26 RCW.
WSR 89-17-048 (Order 121), § 468-100-306, filed 8/14/89, effective
9/14/89.1
Certified on 2/20/2023 WAC 468-100-306 Page 1