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040-23 - Ordinance - General Qualifications and Duties of PositionsDocuSign Envelope ID: 6A4DE39D-8CFE-49F8-8879-DFB3CBF2CB83 ORDINANCE NO. 040-23 AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, TO ESTABLISH GENERAL QUALIFICATIONS AND DUTIES OF THE POSITIONS OF PRINCIPAL PLANNER, HUMAN RESOURCES ANALYST, AND GIS/ASSET MANAGEMENT COORDINATOR; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City has determined that reclassification of some current positions is justified based on position expectations and needs of the City; and WHEREAS, the proposed 2023-2024 biennial budget contains the addition of the newly created position of Principal Planner; and WHEREAS, the proposed 2023-2024 biennial budget also contains the addition of the newly created position of Human Resources Analyst; and WHEREAS, the proposed 2023-2024 biennial budget also contains the addition of the newly created position of GIS/Asset Management Coordinator; and WHEREAS, through Ordinance 008-20, the City Council delegated authority to the Mayor to establish and amend job descriptions, provided they are consistent with the general qualification and duties assigned by the council; and WHEREAS, a statement of the general qualifications and duties of these three positions is attached hereto as Appendix A, and incorporated herein by reference; and WHEREAS, the rate of pay for these new positions if approved, is set through the 2023- 2024 budget adoption process; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The City Council hereby authorizes the creation of the position of Principal Planner with qualifications and general duties as generally provided for in Appendix A. SECTION 2. The City Council hereby authorizes the creation of the position of Human Resources Analyst with qualifications and general duties as generally provided for in Appendix A. SECTION 3. The City Council hereby authorizes the creation of the position of GIS/Asset Management Coordinator with qualifications and general duties as generally provided for in DocuSign Envelope ID: 6A4DE39D-8CFE-49F8-8879-DFB3CBF2CB83 Ordinance No. 040-23 Page 2 of 2 Appendix A. SECTION 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. SECTION S. Publication. This Ordinance shall be published by an approved summary consisting of the title. SECTION 6. Effective Date. This Ordinance shall take effect and be in full force and effect five days after publication as provided by law. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 19t" day of December 2023. ATTEST: by: F�DOCUSigned avt 1NAUL Brandy Wallace, MMC, City Clerk APPROVED AS TO FORM: DocuSigned by: =asses^=� Charlotte A. Archer, City Attorney PUBLISHED: December 22, 2023 EFFECTIVE DATE: December 27, 2023 LDocuSigned by: 96 P4a&A,SWA, Robert Putaansuu, Mayor SPONSOR: DocuSigned by: �bU,ln, r,�.AU.Sbin, John Clauson, Councilmember DocuSign Envelope ID: 6A4DE39D-8CFE-49F8-8879-DFB3CBF2CB83 Appendix A Proposed New Positions Position Principal Planner Department Community Development Mayor Job Function and Purpose This position is responsible for directing the work of the Planning division of the department. Provides oversight and functions as a resource for Planners and permit staff related to complex urban planning proposals and projects. Serves as the lead Planner on a variety of projects. General Function Reviews applications for compliance with zoning regulations, assists with updates to the City's Development Code and annual amendments and periodic updates to the Comprehensive Plan. Provides technical assistance and information to the Director, department staff, and the public, including assisting other Planning staff and responding to questions at the front counter, by phone, or via email. Assists the Port Orchard Planning Commission and/or other Planning committees. Minimum Qualifications Include* Bachelor's degree in Planning or closely related field from an accredited college or university and seven (7) years of professional planning experience are required. AICP certification is required upon hire. Must pass a background check. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Preferred qualifications include a Master's degree in a related area of study, supervisory experience; knowledge of the Washington State Management Act; substantial experience in managing complex planning projects and programs, preparing a variety of code and comprehensive plan amendments, and presenting proposals to advisory groups and elected officials. Ordinance 008-20 delegates authority to the Mayor to establish and amend job description as needed provided they are consistent with general qualifications and duties assigned by the City Council at the time the position is created by Council. DocuSign Envelope ID: 6A4DE39D-8CFE-49F8-8879-DFB3CBF2CB83 Appendix A Page 2 Position Human Resources Analyst Department Human Resources Major Job Function and Purpose Under the direction of the Human Resources Director, this position performs technical work in recruitment, benefits, and personnel administration as well as policy development, interpretation, and monitoring. Assists in overall management of the Human Resources functions of the City. General Function The Human Resource Analyst coordinates all aspects of recruitment, selection, and benefits administration. Assists with policy research and development, research, and evaluation related to labor negotiations, job description development, salary research, and interpretation and consistent application of City policies and state and federal regulations related to employees. Minimum Qualifications Include* Bachelor's degree in Business or Public Administration, Human Resources, Personnel, or related field and four (4) years of Human Resources, personnel and/or labor relations experience is required. Attain and maintain CJIS certification for access to law enforcement records. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Preferred qualifications include experience with county, state, and local governments; Human Resources certification such as PHR or SHRM-CP, and experience in writing and presenting information to the public and elected officials. DocuSign Envelope ID: 6A4DE39D-8CFE-49F8-8879-DFB3CBF2CB83 Appendix A Page 3 Position GIS/Asset Management Coordinator Department Public Works Major Job Function and Purpose This position is responsible for the day-to-day activities pertaining to coordinating and facilitating the design, provision and maintenance of geographic information systems and related services including asset management throughout the organization. This includes responsibility for implementation of the City's GIS and asset management programs; and maintenance of the integrity and reliability of systems and related data. , Position also assists with reviewing of engineering plans and building permits, and performs field construction inspections of private and public development projects. General Function This position manipulates and updates GIS according to information provided by other Public Works personnel and development as-builts; maintains appropriate software updates of the GIS program; and is the primary contact for City employee GIS inquiries. Position serves as the primary point of contact for GIS and asset management inquiries. This position also reviews engineering plans and building permits for compliance with regulations and performs on -site inspections of new construction to ensure compliance with appropriate regulations. Minimum Qualifications Include* High school diploma/GED and five (5) years of experience in ESRI/Arc Online, AutoCAD, and/or Civil Engineering are required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Preferred qualifications include experience with asset management systems and in municipal development or public works projects that include design, design review, and/or inspection; Water Distribution Manager I certification.