066-20 - Rice Fergus Miller, Inc. - Contract Amendment 12DocuSign Envelope ID: 6E02EAB9-7B3C-4715-A1EF-B2967E817983
Amendment No. 12 to Contract No. C066-20
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
RICE FERGUS MILLER, INC.
THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 201 day
of December, 2023, by and between the City of Port Orchard ("City"), a municipal corporation, organized
under the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the
laws of the State of Washington, located and doing business at 275 5' St., Bremerton, WA 98337
("Consultant").
WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant
for the South Kitsap Community Event Center Project (the "Project") ("Underlying Agreement"); and
WHEREAS, on July 27, 2021, the City and Consultant executed Amendment No. 1 to the Underlying
Agreement, increasing the contract amount and adding additional scope of work (work within the scope of
the initial Request for Qualifications); and
WHEREAS, on September 17, 2021, the City and Consultant executed Amendment No. 2 to the
Underlying Agreement, adding additional scope of work (work within the scope of the initial Request for
Qualifications); and
WHEREAS, on October 12, 2021, the City and Consultant executed Amendment No. 3 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work (work within
the scope of the initial Request for Qualifications); and
WHEREAS, on January 25, 2022, the City and Consultant executed Amendment No. 4 to the
Underlying Agreement, increasing the contract amount and adding additional scope of work due to
unforeseen on -site conditions; and
WHEREAS, on March 21, 2022, the City and Consultant executed Amendment No. 5 to the
Underlying Agreement, extending the contract term to accommodate the scope of work; and
WHEREAS, on April 12, 2022, the City and Consultant executed Amendment No. 6 to the
Underlying Agreement, updating the scope and fee for tasks 4 and 5 of C082-19; and
WHEREAS, on September 13, 2022, the City and the Consultant executed Amendment No. 7 to the
Underlying Agreement, adding additional design work related to shoreline improvements and permitting;
and
WHEREAS, on December 13, 2022, the City and the Consultant executed Amendment No. 8 to the
Underlying Agreement, adding additional design work LEED Certification feasibility; and
WHEREAS, in February 2023, the City and Consultant executed Amendment No. 9 to the
Underlying Agreement, adding a modification to the architectural plans to meet LEED silver certification;
and
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WHEREAS, in May 2023, the City and Consultant executed Amendment No. 10 to the Underlying
Agreement, making design modifications to portions of the CEC space to be occupied by the Library; and
WHEREAS, in June 2023, the City and Consultant executed Amendment No. 11 to the Underlying
Agreement, extending site design scope to include Orchard Plaza Schematic Design as an element of the
Community Event Center; and
WHEREAS, the City has been working with the Washington State Department of Natural Resources
regarding the existing and necessary aquatic land lease(s) and associated permits due to the location of the
CEC along the City's waterfront and within regulated lands, and the City has determined that services from
Consultant to assist in the preparation and submission of application materials to DNR for this Project; and
WHEREAS, the City now wishes to add these services to complete the Project within the Project
scope referenced in the original 2020 Request for Proposals and as outlined in proposed contract amendment
#12 as attached hereto; and
WHEREAS, Contract Amendment #12 provides for the performance of these services on an as -
needed, hourly basis, as the City will utilize in-house expertise for as much of the permit preparation and
submission as possible, using Consultant to supplement those efforts; and
WHEREAS, the Consultant was selected as the most qualified firm to perform all phases of the
Project, and to date the Consultant and City and have completed phases 1-3 as set out in C082-19; and
WHEREAS, the Parties wish to memorialize their agreement to so amend the Underlying
Agreement; NOW, THEREFORE,
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
follows:
1. The Underlying Agreement, including previous Amendments Nos. 1-11, is amended as follows
(amendment shown in legislative marks):
a. The Scope of Work is amended to add the tasks as set out on Attachment 1 hereto
(Amendment #12 Request).
b. For the Amendment #12 Scope of Work, compensation for these services shall be based on
the list of billing rates attached hereto as Attachment 2 and incorporated herein by this
reference, with a not to exceed for the Amendment #12 Scope of Work of $62,900.
c. The City will issue task orders for work set out on the Amendment #12 Scope of Work
authorizing specific tasks and the Consultant will provide said services based on the billing
rates set out in Attachment 2, provided the total compensation for all authorized work under
the Amendment #12 Scope of Work shall not exceed $62,900.
d. The contract term remains with a termination date of December 31, 2024, unless extended
or earlier terminated in accordance with the terms of the Underlying Agreement.
2. In all other respects, the Underlying Agreement between the parties shall remain in full force and
effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set
forth above.
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DocuSign Envelope ID: 6E02EAB9-7B3C-4715-A1EF-B2967E817983
CITY OF PORT ORCHARD,
WASHINGTON
Eh
DocuSigned by:
d P4MJA.SW
Robert Putaansuu, Mayor
ATTEST/AUTHENTICATED:
EDocuSigned by:
dACSASdRRfIl1f7d9 A
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM:
Docu%Signed by:
Charlotte A. Archer, City Attorney
CONSULTANT
i�'W&6
S*fiature
Dean Kelly, L/ipal
Printed Name and Title
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DocuSign Envelope ID: 6E02EA139-7133C-4715-A1 EF-B2967E817983
KPG
KPG Psomas Inc.
Summary of Negotiated Costs
Effective November 10, 2023 through December 31, 2024
2024 Inclusive Rate
Classification (Rounded to $1)
Principal
299
Engineering Manager
264
Senior Engineer
226
Senior Project Engineer
213
Project Engineer 1
156
Project Engineer II
184
Project Engineer 111
197
Design Engineer 1
140
Design Engineer II
147
Engineering Technician
120
Technician
107
Engineering Assistant
96
Senior Project Manager Survey
264
Survey Crew I (w/Equip)
215
Survey Crew II (w/Equip)
273
Field Surveyor 1
96
Field Surveyor 11
128
Field Surveyor III
152
Survey Assistant
96
Project Surveyor
172
Surveyor 1
96
Surveyor 11
127
Surveyor III
143
Urban Design Manager
210
Project Landscape Architect
162
Landscape Technician
107
Landscape Assistant
95
Senior Transportation Planner
199
Transportation Planner
120
Environmental Manager
230
Senior Environmental Planner 1
191
Senior Environmental Planner II
258
Managing Biologist 1
191
Managing Biologist 11
213
Managing Biologist III
242
Senior Archaeologist
177
GIS Manager
168
Senior Biologist 1
143
Senior Biologist 11
166
Word Processor
125
Biologist 1
83
Biologist 11
111
Biologist III
134
Environmental Planner
166
Editor
96
GIS Tech
92
Cultural Resource Specialist
86
Senior Construction Manager
257
Construction Manager
194
Senior Resident Engineer
181
Resident Engineer
162
Assistant Resident Engineer
152
Senior Construction Observer
201
Construction Observer I
111
Construction Observer II
137
Construction Observer III
150
Construction Technician
96
Document Control Specialist 1
127
Document Control Specialist 11
150
Document Control Admin
109
Construction Assistant
80
CAD Manager
189
Senior CAD Technician
144
CAD Technician
131
Business Manager
186
Senior Admin
140
Office Admin
108
Office Assistant
86
Subs billed at cost plus 5%.
Reimbursables billed at actual costs.
Mileage billed at the current approved IRS mileage rate.
DocuSign Envelope ID: 6E02EAB9-7B3C-4715-A1 EF-B2967E817983
Ecological
Land Services
Rate Schedule-2024
Expert Witness Testimony/Litigation Support
President
Professional Biologist
Biologist V
Biologist IV
Biologist III
Biologist II
Biologist I
Biologist Entry Level
Field Director
Field Technician IV
Field Technician III
Field Technician II
Field Technician I
Graphics Manager
Graphics Professional
Graphics Technician V
Graphics Technician IV
Graphics Technician III
Graphics Technician II
Graphics Technician I
Project Coordinator III
Project Coordinator II
Project Coordinator I
Standard Mileage
Company Truck Mileage
Government Mileage Rate
Double the Hourly Rate
$ 250.00 / Hour
$ 220.00 / Hour
$ 187.00 / Hour
$ 170.00 / Hour
$ 142.00 / Hour
$ 130.00 / Hour
$ 113.00 / Hour
$ 102.00 / Hour
$ 83.00 / Hour
$ 78.00 / Hour
$ 71.00 / Hour
$ 67.00 / Hour
$ 63.00 / Hour
$ 155.00 / Hour
$ 150.00 / Hour
$ 142.00 / Hour
$ 140.00 / Hour
$ 124.00 / Hour
$ 110.00 / Hour
$ 99.00 / Hour
$ 116.00 / Hour
$ 85.00 / Hour
$ 71.00 / Hour
$ 1.00 / Mile
$ 1.00 / Mile
$ .65 / Mile (or current rates)
In the event that a subcontractor is needed for a project and the client wishes to have the subcontractor bill ELS directly, a 10% handling fee will be
added to client invoice for this service.
In the event that permit costs are needed for a portion of a project and the client wishes to have ELS or pay costs at time of request, a 10% handling
fee will be added to client invoice for this service.
For other project expenses paid in advance by ELS a 10% handling fee will be added to client invoice. These costs can include but are not limited
to: aerial photos, specialty maps, government documentation, color copies, oversized copies, film development and field related supplies.
DocuSign Envelope ID: 6E02EA139-7133C-4715-A1 EF-B2967E817983
1601 Fifth Avenue, Suite 1600 Seattle, WA 98101 206.622.5822 kpff.com
December 13, 2023
Lorie Limson Cook
Rice Fergus Miller
275 Fifth Street, Suite 100
Bremerton, WA, 98337
Subject: Port Orchard Community Event Center
Survey, Civil Engineering, and Permitting Group Additional Service Request for
DNR Lease Support
RFM Amendment #12
Dear Lorie:
This proposal is for the additional service request (ASR) to support the City of Port Orchard's
lease renewal process with the Department of Natural Resources (DNR) to allow for design
progression associated with the Community Events Center and Orchard Plaza projects.
SCOPE OF WORK
BASE SCOPE
Task 1 — Survey DNR Lease Support -Aquatic Land Lease Survey (Hourly)
• Perform control survey to establish control on the Washington State Plane
Coordinate System.
• Utilize previous site topographic survey for the required site plan and supplement
any additional items needed to prepare the ALL survey.
• Coordinate with the Port of Bremerton surveyor to adjust the lease boundary lines to
avoid encroachments between the leaseholders' improvements.
• Prepare ALL surveys and submit to DNR for review and comments.
• Address DNR comments and submit for final approval.
• Record the record of survey with the Kitsap County Auditor.
• Deliverables will be a Record of Survey for Aquatic Land Lease recorded with the
Kitsap County Auditor.
Task 2: Civil DNR Lease Support (Hourly)
Civil efforts for this additional service include the following items that have both occurred and
are anticipated.
• Support the City team's efforts of applying for updated DNR leases.
• Provide an updated exhibit showing adjacent property boundaries.
• Attend four (4) DNR lease related meetings.
• We have anticipated approximately 40 hours to support these efforts.
DocuSign Envelope ID: 6E02EAB9-7B3C-4715-A1 EF-B2967E817983
Lorie Limson Cook
December 13,2023
Page 2
Task 3: Waterfront Services DNR Lease Support (Hourly)
Waterfront Services efforts for this additional service include the following items that have
both occurred and are anticipated.
• Support the City team's efforts of applying for updated DNR leases.
• Review exhibit prepared by others and potential repackage of SSDP documents to
support the City's applications
• Attend four (4) DNR lease related meetings.
• We have anticipated approximately 40 hours to support these efforts.
POTENTIAL ADD SERVICE:
Task A: Waterfront Services DNR Lease JARPA Support (Hourly)
Waterfront Services will provide the follow in support the planned DNR lease extension:
• Prepare draft and final Joint Agency Resource Permit Applications (JARPA) for the
leases associated with the port property, the upland plaza, and the overwater structures.
• Prepare necessary JARPA exhibits
• Attend four (4) DNR lease related meetings.
• We have anticipated approximately 40 hours of senior planner effort for each JARPA
plus 8 hours of CAD technician.
ASSUMPTIONS
In addition to any assumptions or exclusions previously made in KPFF's proposals, the
following assumptions have been made in preparation of this scope of work:
1. Scope of work requested or required that is not specifically identified in one of the
tasks above may be considered an additional service. Prior to completing any
such work, KPFF will discuss with you the need and impact on the scope and fee.
2. All recording and application fees will be the responsibility of the client and are not
included in the fee schedule given below.
3. KPFF will be allowed unrestricted access to site during course of project to perform
survey and site walks.
4. Reimbursement fee given does not include any DNR fees or payments for lease
holds, fee given includes title reports and recording of the Record of Survey.
DocuSign Envelope ID: 6E02EAB9-7B3C-4715-A1 EF-B2967E817983
Lorie Limson Cook
December 13,2023
Page 3
FEES
We propose to provide the above additional services for the following hourly not to exceed
fee.
Base Scope:
Task 1
— Survey DNR Lease Support
Task 2
— Civil DNR Lease Support
Task 3
— Waterfront Services DNR Lease Support
Base Scope Total
Potential Add Service:
Task A — Waterfront Services DNR Lease JARPA Support
Reimbursable Cost*
$ 17,900
HR
7,500
HR
7,000
HR
29,000 HR
$1,500
*Reimbursable expenses for items such as travel, reprographic copying, title reports,
recording and application fees, and courier service will be billed at cost.
We appreciate the opportunity to continue supporting the success of Port Orchard's Community
Event Center project redevelopment. If you have any questions regarding this proposal, please
contact me at (206) 926-0549.
Sincerely,
eni er Cla , PE
cipal
JRC
1004200510
DocuSign Envelope ID: 6E02EA139-7133C-4715-A1 EF-B2967E817983
612 Woodland Square Loop SE, Suite 100 Lacey, WA 98503 360.292.7230 kpff.com lqjff
KPFF CONSULTING ENGINEERS
LACEY OFFICE
FEE SCHEDULE
FOR
PROFESSIONAL SURVEYING SERVICES
Effective July 2023
Personnel Charges
Principal .............................................. $ 270/hour
Sr. Project Surveyor ..................................... $160-170/hour
Project Surveyor ........................................ $150-165/hour
Survey Crew Chief ...................................... $125-140/hour
Survey Crew ........................................... $210-220/hour
Survey CAD Technician ................................. $100-115/hour
UAV Pilot .............................................. $125-140/hour
Utility Locator .......................................... $125-140/hour
Project Cost Accountant .................................. $135-145/hour
Project Coordinator ..................................... $100-115/hour
Administration .......................................... $100-115/hour
Reimbursable Expenses
Non -salary costs such as charges for express mail, delivery, photography, reproduction,
automobile mileage, parking, and client -directed out-of-town travel shall be reimbursed at cost
without mark-up.
Sub -consultants
The billing of sub -consultants will be marked up 10 percent.
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lqjff
FEE SCHEDULE
CIVIL ENGINEERING SERVICES
Hourly rate ranges for KPFF employees per labor category listed below:
Labor Category Rate Range
Principal $220 - $230/Hour
Associate $165 - $210/Hour
Project Engineer $137 - $155/Hour
Design Engineer $120 - $135/Hour
Civil3D/CADD Tech $105 - $160/Hour
Project Coordinator $120 - $130/Hour
Administration $90 - $100/Hour
Rates are subject to adjustment in July 2024.
DocuSign Envelope ID: 6E02EA139-7133C-4715-A1 EF-B2967E817983
KPFF CONSULTING ENGINEERS
Waterfront Services
FEE SCHEDULE
for
PROFESSIONAL PLANNING AND ENGINEERING SERVICES
Rates are effective July 1, 2023
and are subject to change July 1, 2024
Personnel Charges
2023 Hourly Rates
Principal
$250
Senior Technical Specialist
$310
Senior Project Manager/Associate
$245
Project Manager
$205
Senior Engineer
$190
Prof. Engineer/Sr. Planner
$170
Construction Project Manager
$165
Design Engineer/Planner
$120
Sr. CAD Technician
$150
Designer/CAD Technician
$130
Program Support Specialists
$135
Administration
$100
Reimbursable Expenses
Non -salary costs such as charges for express mail, delivery, photography, reproduction,
automobile mileage, parking and client -directed out-of-town travel shall be reimbursed at
cost without mark-up.
Subconsultants
The billings of subconsultants will be marked up 8%.
DocuSign Envelope ID: 6E02EA139-7133C-4715-A1 EF-B2967E817983
RIC eYgusmILLER
ARCHITECTURE INTERIORS PLANNING VIZLAB
275 Fifth Street, Suite 100
Bremerton, WA 98337
Phone: (360) 377-8773
rfmarch.com
2023 Hourly Billing Rates
Date of Proposal:
Project:
Project No.:
The hourly billing rates shall be annually adjusted in accordance with normal salary review practices
of Rice Fergus Miller.
Principal in Charge:
$ 250.00 -
$ 300.00
Senior Planner:
$ 140.00 -
$ 300.00
Project Manager:
$ 130.00 -
$ 250.00
Project Architect:
$ 120.00 -
$ 250.00
Staff Architect:
$ 110.00 -
$ 190.00
Project Designer:
$ 110.00 -
$ 190.00
Staff Designer:
$ 100.00 -
$ 190.00
Interior Designer:
$ 80.00 -
$ 200.00
Technical Designer:
$ 100.00
- $ 170.00
Production Support:
$ 100.00
- $ 170.00
Graphics Visualization:
$ 140.00
Project Coordinator:
$ 140.00
Administrative Support Staff:
$ 90.00 -
$ 140.00
DocuSign Envelope ID: 6E02EAB9-7B3C-4715-AI EF-B2967E817983
Sider + Byers Hourly Rate Schedule:
Principal: $180.00 CAD Technician: $ 100.00
Senior Engineer: $170.00 Administrative: $ 75.00
Electrical Engineer: $160.00
Project Engineer: $150.00