04/16/2018 - MinutesUtility Committee Minutes
Meeting of April 16, 2018
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City of Port Orchard
Utility Committee
Meeting Minutes
April 16, 2018
Utility Committee Members Cindy Lucarelli, Jay Rosapepe and Fred Chang met on April
16, 2018 at 9:30 a.m. at the Port Orchard City Hall – Room #306. Also present: Public
Works Director/City Engineer Mark Dorsey and Utilities/Facilities Operations Manager
Thomas Hunter.
WSUD Draft Franchise Agreement - Update: As directed by Council, PWD Dorsey
sent an email to General Manager Wilson, advising WSUD that no RW Permits will be
issued until the Agreement is executed and that any work performed within the RW
without a RW Permit will be stopped. Further correspondence indicates that WSUD also
has issue with the proposed utility tax requirement within the Agreement. This item will
be discussed further at the April 18, 2018 Sewer Advisory Committee Meeting. To be
continued.
Foster Pilot Project Participation - Update: UFOM Hunter updated Committee
members on the current status of the Foster Pilot Project. In general summary, the
City was the first Participant to meet with the Department of Ecology, whereby ‘old vs.
new’ policies and procedures were discussed, as well as new concepts for withdrawal
mitigations. Next steps; meet with Stakeholder’s (WDFW, Squamish and S’Klallam
Tribes, DOH, KPUD, USGS and DOE.) To be continued.
Kitsap County Solid Waste Disposal Rates - Discussion: PWD Dorsey reminded
Committee members of the November 2017 Solid & Hazardous Waste Management
Plan update presentation by Pat Campbell of the Kitsap County – Solid Waste Division,
whereby future adjustments to disposal rates was discussed. The City was recently
notified that effective July 1, 2018, and as Owner of the Olympic View Transfer Station,
Kitsap County will increase its disposal rates at OVTS. No further action required at this
time.
Well No. 9 - Update: PWD Dorsey and UFOM Hunter updated Committee members
on both the Well No. 9 Water Treatment Retrofit Construction Project and the Errors
and Omissions Demand Letter to Pace Engineers, Inc. as follows:
• The City received two (2) sealed Bids on March 16, 2018, with JMG Constructors,
LLC determined to be the lowest qualified Bid. City Council approved the
Contract on April 10, 2018. Work to commence as soon as Permits are issued.
• The City Attorney and Staff are finalizing the Demand Letter for issuance to Pace
Engineers, Inc., hopefully within April 2018.
To be Continued.
Utility Committee Minutes
Meeting of April 16, 2018
Page 2 of 2
McCormick Pump Station #1 Interim Improvements - Update: UFOM Hunter
updated Committee members on the current status of the Interim Improvements being
provided by McCormick Communities. In summary, Staff is currently responding to the
most recent final design submittal and it is anticipated that work will commence within
2-weeks. To be continued.
McCormick Communities Agreement - Update: UFOM Hunter updated Committee
members on the status of the new Agreement, whereby McCormick Communities will
now design and construct McCormick Pump Station No. 1 only and the City will now
design and construct McCormick Pump Station #2. In general summary, McCormick
Communities is in the final design process for Pump Station#1 and the City has recently
selected BHC to provide the design and CACM for Pump Station#2, whereby a Contract
with BHC is anticipated to go before the City Council for approval on May 8, 2018. To
be continued.
Well No. 13 - Update: PWD Dorsey and UFOM Hunter notified Committee members
that the City did receive two (2) Statements of Qualification for the Well No. 13 Final
Design and CACM project, as a result of the March 2018 Advertisement issued by the
City in response to the concerns raised by the State Auditor’s Office in 2017. Both
Firms will be interviewed in early May, with a Contract anticipated to go before the City
Council on May 22, 2018. To be continued.
Next Meeting(s): May 21, 2018 - 9:30 a.m. - City Hall (Room #306)
Next SAC Meeting(s): April 18, 2018 - 6:30 p.m. - SKWRF Meeting Room
Meeting adjourned at 10:15 a.m.
cc: Council, City Attorney, Mayor and Department Heads