05/21/2018 - MinutesUtility Committee Minutes
Meeting of May 21, 2018
Page 1 of 2
City of Port Orchard
Utility Committee
Meeting Minutes
May 21, 2018
Utility Committee Members Cindy Lucarelli and Fred Chang met on May 21, 2018 at
9:30 a.m. at the Port Orchard City Hall – Room #306. Also present: Public Works
Director/City Engineer Mark Dorsey, Utilities/Facilities Operations Manager Thomas
Hunter and Citizen Norman Olson.
2465 Bethel Avenue Sewer Charges - Discussion: Norman Olson, professional
office building owner at 2465 Bethel Avenue, presented Committee members with two
issues, being 1) concerns over the City’s sewer billing method and 2) his claim of an
overbilling of sewer. Committee members listened to the issues as presented, but
determined that the issues raised needed be to discussed and clarified further at a staff
level before taking this issue forward, if needed. PWD Dorsey to schedule a meeting
between Norm Olson, the Finance Department and the Public Works Department. To
be continued.
Foster Pilot Project Participation - Update: UFOM Hunter updated Committee
members on the current status of the Foster Pilot Project, being that the Pilot Project
members are working towards the submission of a letter from the Washington Student
Achievement Council Policy Director and the AWC Government Relations Advocate to
the Water Resources Program Manager at the Department of Ecology. In general, the
letter will suggest that Ecology use Net Ecological Benefit (NEB) as a water rights
management tool, rather than the historic ‘in-kind mitigation’ tool, now that technology
allows for ‘real time’ aquifer data. Please recall that the City was the first Participant to
meet with the Department of Ecology, whereby ‘old vs. new’ policies and procedures
were discussed, as well as new concepts for withdrawal mitigations. To be continued.
Well No. 9 - Update: PWD Dorsey and UFOM Hunter updated Committee members
on both the Well No. 9 Water Treatment Retrofit Construction Project and the Errors
and Omissions Demand Letter to Pace Engineers, Inc. as follows:
• JMG Constructors, LLC has been issued their Notice to Proceed and will begin
mobilization next week.
• The City Attorney and Staff are still finalizing the Demand Letter for issuance to
Pace Engineers, Inc.
To be Continued.
McCormick Pump Station #1 Interim Improvements - Update: UFOM Hunter
updated Committee members on the current status of the Interim Improvements being
Utility Committee Minutes
Meeting of May 21, 2018
Page 2 of 2
provided by McCormick Communities. In summary, the work is scheduled to commence
in late May/early June. To be continued.
McCormick Pump Station No. 2 - Update: UFOM Hunter updated Committee
members on the status of the final design efforts for Pump Station No. 2 being
performed by BHC, whereby the final design activities have commenced with
exploratory onsite geotechnical work taking place this week. To be continued.
Marina Pump Station CIP - Update: UFOM Hunter updated Committee members
on the current status of the pending design effort, whereby the city is still waiting for
the RH2 Engineers scope and budget proposal. To be continued.
McCormick Communities Agreements - Update: UFOM Hunter updated
Committee members on the current Agreement status as follows:
• The final design, approval and permitting phase of the McCormick Pump Station
No. 1 project is nearing completion.
• The McCormick Water Campus (Well #12) project is currently on hold, pending
the preparation and approval of an Agreement.
To be continued.
Well No. 13 - Update: PWD Dorsey and UFOM Hunter notified Committee members
that the City’s Public Works Department has now been advised that a separate RFP for
the Well No. 13 site clearing/grading, well drilling and erosion control can be issued,
without concerns of bid-splitting from the overall Project. The City will issue an RFP as
soon as possible, with the Work permitted via a Land Disturbing Activity Permit and a
Storm Permit. The City is also waiting to receive the new scope and budget proposal
from BHC, now that the selection process is complete. To be continued.
Next Meeting(s): June 19, 2018 - 9:30 a.m. - City Hall (Room #306)
Next SAC Meeting(s): July 18, 2018 - 6:30 p.m. - SKWRF Meeting Room
Meeting adjourned at 10:48 a.m.
cc: Council, City Attorney, Mayor and Department Heads