044-18 - Resolution - Contract with Tierra Right of Way Services for Continuation of the Bay Street Pedestrian PathwayRESOLUTTON NO. 04p,-18
A RESOLUTION OF THE C TY OF PORT ORCHARD, WASH NGTON, AUTHOR Z NG
THE MAYOR TO EXECUTE CONTRACT NO C072.18 WITH TIERRA RIGHT OF WAY
SERVICES, LTD. FOR THE CONTINUAT ON OF THE BAY STREET PEDESTRIAN
PATHWAY REAL ESTATE PROFESS ONAL ACQU SIT ON SERV CES AND
DOCUMENT NG THE NON.ARCH TECTURAL & ENGINEER NG SERV CES
PROCUREMENT PROCEDURES.
WHEREAS, on November L2,2OL3, the Port Orchard City Council authorized the Mayor
to execute Contract No. C088-13 with Universal Field Services, lnc, (UFS) for the Bay Street
Pedestrian Pathway Project - Real Estate Acquisition Services; and
WHEREAS, on September L4,2OL7, as a function of the 2OL6 Federal Single Audit, a
Procurement Procedure Finding was received by the City and as a result, UFS Contract No.
C088-13 was terminated; and
WHEREAS, on May 4 and May LL, 20L8, the City of Port Orchard Public Works
Department published a Request for Non-A&E Professional Services Qualification (RFQ) for the
continuation of the Bay Street Pedestrian Pathway Project - Real Estate Services; and
WHEREAS, by the May L8, 2OL8 deadline, the City's Public Works Department received
NO Statements of Qualification from qualified firms; and
WHEREAS, on May 2L, 2OL8, the City's Public Works Department confirmed with
WSDOT Highway & Local Programs the procurement process given that no responses to the
Advertisement were received, whereby WSDOT HQ advised the City that direct contact with a
qualified firm was acceptable, but that a Sole Source Request for Consultant Services must be
made prior to hiring a firm; and
WHEREAS, on May 22, 20L8, upon review of the current WSDOT Right-of-Way
Consultant Roster and solicited advice from the Kitsap County Real Estate Division, the City's
Public Works Department made contact with Tierra Right of Way Services, Ltd.; and
WHEREAS, on September 13, 2OL8, having met previously to walk the project alignment
and to develop a comprehensive project scope, the City received a Proposal from Tierra Right of
Way Services, Ltd.; and
WHEREAS, on Septemb er L7, 2OL8, having received an acceptable project scope and
budget, the City's Public Works Department submitted a Request for Sole Source Consultant
Services; and
WHEREAS, on October L8, 2OL8, WSDOT Highway & Local Programs approved the
Request for Sole Source Consultant Services; and
Resolution No. O44-L8
Page 2 of 2
WHEREAS, on October 25,20L8, Public Works Staff completed the Bidder Responsibility
Checklist for Tierra Right of Way Services, Ltd.; and
WHEREAS, on October 30, 2018, upon review and concurrence of the Tierra Right of
Way Services, Ltd. Scope and Budget Proposal provided, WSDOT Highway and Local Programs
approved the Local Agency Real Estate Professional Services Negotiated Hourly Rate Consultant
Agreement; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their consultant selection process as described above for
this particular contract by Resolution, now, therefore;
THE CITY COUNCIL OF THE CIW OF PORT ORCHARD, WASH NGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The Port Orchard City Council approves Contract 072-78 (PW2018-023) with
Tierra Right of Way Services, Ltd. for the continuation of the Bay Street Pedestrian
Pathway - Real Estate Professional Services and adopts the "Whereas" statements
contained herein, as findings in support of the City's consultant selection procurement
procedures.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 13th day of November 2018.
Robert Puta an u, Mayor
ATTEST:
Bran v Rin earson,C, City Clerk
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