044-17 - Resolution - Contract with BHC Consultants, LLC for the Water and Wastewater On-Call Engineering ServicesRESOLUTION NO. 044-17
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
CONTRACT NO. C049-17 WITH BHC CONSULTANTS LLC FOR THE 2017 WATER
AND WASTEWATER ON-CALL ENGINEERING SERVICES AND DOCUMENTING THE
ENGINEERING SERVICES PROCUREMENT PROCEDURES.
WHEREAS, pursuant to RCW 39.80, the City of Port Orchard's Public Works Department
annually publishes the general Request for Qualifications (RFQ) for professional engineering,
surveying, architecture, structural design and related services for the Professional Services
Roster; and
WHEREAS, on June 3, 2013 the City of Port Orchard transitioned to the MRSC
Consultant Roster database, but still publishes annually the general Request for Qualifications
(RFQ) for the Professional Services Roster; and
WHEREAS, on July 5, 2017 the City of Port Orchard's Public Works Department selected
four (4) qualified firms from the City's current Professional Services Roster (see Resolution
Exhibit A attached) for the Main-Category; Engineering Services and Sub-Category; Sewer
System Design and Planning, Water System Design and Planning; and
WHEREAS, the City's Public Works Department then scored and selected BHC
Consultants LLC, being determined as the most qualified professional services engineering firm;
and
WHEREAS, on July 6, 2017, after having successfully negotiated a Scope & Budget for
the 2017 Water and Waste Water On-Call Engineering Services, BHC Consultants LLC submitted
a Professional Services Proposal to the City; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their consultant selection process as described above for
this particular contract by Resolution, now, therefore;
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The City Council approves Contract No. C049-17 with BHC Consultants LLC for
2017 Water and Waste Water On-Call Engineering Services and adopts the "Whereas"
statements contained herein, as findings in support of the City's consultant selection
procurement procedures.
Resolution No. 044-17
Page 2 of 2
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 11th day of July, 2017.
Robert Putaansuu, Mayor
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MrI : SEAL :• I
ATTEST:
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City Clerk, Brandy Rinearson, CMC
EXHIBIT A
Exhibit A
Scope of Work
City of Port Orchard
Water Supply and Wastewater Collection Facilities
Professional Engineering Services On-Call
Statement of Understanding
This Contract for on-call Professional Engineering Services is to supplement the capabilities of City of Port Orchard
staff by providing engineering services related to the City's water supply and wastewater collection facilities.
Specific work under this Contract will be performed by BHC Consultants, LLC on an individual task order basis. A
specific scope, budget, and schedule will be provided for each requested task order. The Consultant is expected to
respond promptly to task order requests.
The Schedule of Charges is included as Exhibit B. The Schedule of Non-Labor Charges is included as Exhibit C.
BUDGET
The total Project Budget is $140,000. The Client agrees to allow the Consultant to adjust rates on an annual basis in
January of each year.
PROJECT SCHEDULE
To be determined on a task order basis.
Attachments
■ Exhibit B - 2017 Schedule of Charges
■ Exhibit C - Schedule of Non-Labor Charges
July 6,2017 Page 1 of 1
CONSULTANTSExhibit B - 2017 Schedule of Charges
Billing Title Hourly Billing Rates
Principal Engineer $210-$255
Sr. Structural Engineer $155-$210
Sr. Electrical Engineer $155 -$210
Senior Engineer $155 -$210
Project Engineer $120-$155
Staff Engineer $100-$120
Engineering Technician*$50 - $90
Planning Manager $155-$210
Senior Planner $110 - $155
$75-$100Planner
GIS Specialist*$100 -$110
Sr. Field Inspector*$110-$150
Field Inspector & Building Inspectors*$90-$110
CAD Manager*$130-$155
Draftsperson*$100-$120
Project Administrator*$90-$130
Project Assistant/Word Processor*$70 - $90
Building Code Compliance Review $90 - $220
Professional Reimbursement:
The hourly billing rates include the cost of salaries of the BHC employees, plus paid sick and safe leave, vacation,
holiday, other fringe benefits, indirect overhead and fee. All employees classified as “non-exempt” (billing category
denoted with *) by the U.S. Department of Labor will be compensated at 1-1/2 times salary, as per State and Federal
wage and hour laws. Billing rates will be calculated accordingly for these overtime hours.
Communication Fee:
Project Labor times 3.0% which includes telecommunications, faxes, standard U.S. Mail, mobile phones, and internet
access.
Direct Expenses:
Reimbursement for direct expenses incurred in connection with the work, will be at cost plus ten percent. See
Schedule of Non-Labor Charges for detail.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1,
2017 through December 31,2017, and will be adjusted thereafter.
V.Um
CONSULTANTS
Exhibit C - Schedule of Non-Labor Charges
January 1, 2017
FeeDescriptionNon-Labor Charges
Reproduction
In-House Reproduction
B&W Print
B&W Print
B&W Plot (Line Drawings)
B&W Plot (Line Drawings)
B&W Mylar
Color Plot (Color Graphics)
Color Plot (Color Graphics)
Color Print
Color Print
s
$0.15/Copy
$0.30/Copy
$2.00/Copy
$0.33/Sq. Ft.
$14.00/Copy
$12.00/Copy
$2.00/Sq. Ft.
$1.00/Copy
$2.00/Copy
Cost + 10%
8.5" x 11"
11"x 17"
up to 6 sq. ft.
Large Format Plot (> 6 sq. ft.)
up to 6 sq. ft.
up to 6 sq. ft.
Large Format Plot (> 6 sq. ft.)
8.5" x 11"
11"x 17"
External Reproductions
Subconsultants & Contractors Cost + 10%
Transportation & Travel
Airfare
Lodging
Meals
Vehicle Rental & Gas
Public Transportation & Taxis
Parking
Mileage
Cost
Cost
Cost
Cost
Cost
Cost
IRS Rate
Telecommunication, Faxes, Standard U.S.
Mail, Mobile Phones, Internet Access and
Hardware
Cost + 10%
Express Mail & Courier Cost+ 10%
Special Fees, Insurance, Permits, and
Licenses Cost + 10%
Software & Equipment Cost+ 10%
Page 1 of 7iviksu Kosters
Public Agency Name:
Roster Type:
Date:
Time:
Main Category:
Sub-Category:
City of Port Orchard
Consultant Roster
03/02/2017
04:40 pm
Design and Planning
Comprehensive Planning
3 Square Blocks
Advisian a WorleyParsons Group Inc.
AECOM Technical Services, Inc.
AHBL, Inc.
Akana
Allied 8 PLLC
Allied Fire & Security, Inc
Alta Planning* Design
Amec Foster Wheeler
Anchor QEA, LLC
Apex Engineering
ARC Architects
Art Anderson Associates
atelierjones lie
Ato Apiafi Architects, PLLC
Barker Landscape Architects, P.S.
Baseline Engineering Inc.
BCRA, Inc
BDS Planning & Urban Design
Beckwith Consulting Group
BergerABAM
https://members.mrscrosters.org/public-agency/rosters/result?rt=czoxMDoiY29uc3VsdGFu... 3/2/2017
Page 2 of 7MRSC Rosters
Berger Partnership
BERK
» BHC Consultants*
Blue Architecture LLC
Bridgeview Consulting, LLC
Broadview Planning, LLC
BST Associates
Butsko Utility Design, Inc., Northwest
Cardno
Caron Architecture
CG Engineering PLLC
CHS Engineers
Communita Design
Community Attributes Inc.
Confluence Environmental Company
Conservation Technix, Inc.
Cook Engineering and Development Services PLLC
CPD Solutions
CREA Affiliates, LLC
DKS Associates
DOWL LLC, D.B.A. DOWL
Dull Olson Weekes - IBI Group Architects
EA Engineering, Science, and Technology, Inc., PBC
Ecological Land Services, Inc.
Ecolution, LLC
ECONorthwest
ECO Resource Group
https://members.mrscrosters.org/public-agency/rosters/result?rt=czoxMDoiY29uc3VsdGFu ... 3/2/2017
Page 3 of 7iviKisu Kosters
elm environments
Emily Russell Landscape Architecture
Encore Architects
Erickson McGovern PLLC
ESA
FCSGROUP
Fehr& Peers
Fischer Bouma Partnership
Gabbert Architects Planners
GHD Inc.
Goodstein Law Group PLLC
Gray and Osborne, Inc.
Grette Associates LLC
Hainline & Associates, Inc.
Hansen Design
Harper Houf Peterson Righellis Inc.
• Ertgitieericig, hnc.*
Heartland LLC
Heffron Transportation, Inc.
Henderson LLC
Herrera Environmental Consultants, Inc.
HKP architects
HLA Engineering and Land Surveying, Inc.
Hough Beck & Baird Inc. (HBB)
Huitt-Zollars, Inc.
Informed Land Survey
INNOVEX Environmental Management
https://members.mrscrosters.org/public-agency/rosters/result?rt=czoxMDoiY29uc3 V sdGFu... 3/2/2017
Page 5 of 7MKISCJ Rosters
Mariano and Associates Design Inc.
Maul Foster & Alongi, Inc
McKinstry Essention, Inc.
meyArchitecture
Michael Terrell Landscape Architecture, PLLC
MIG. Inc.
MIG | SvR
MILES YANICK & COMPANY
Morrison-Maierle, Inc.
MULTIFACET GROUP
Murray, Smith & Associates, Inc.
N.L Olson & Associates, Inc.
Opsis Architecture LLP
Osborn Consulting Inc
Otak, Inc.
PACE Engineers, Inc.
Pacific Surveying & Engineering Services, Inc PSE
# Parametrix :*
Perteet Inc.
PH Consulting LLC
PND Engineers, Inc.
ProjectCorps
PRR
Reichhardt & Ebe Engineering, Inc.
Reid Middleton, Inc.
# RH2 Engineering. Inc
RMC Architects, PLLC
https://members.mrscrosters.org/public-agency/rosters/result?rt=czoxMDoiY29uc3VsdGFu... 3/2/2017
Page 6 of 7MRSC Rosters
Robert W. Droll, Landscape Architect, PS
Rolluda Architects, Inc.
SAFEbuilt
Salas O'Brien
Schacht Aslani Architects
Schemata Workshop, Inc.
Schemmer Consulting Group PLLC
SCJ Alliance/Shea Carr Jewell
Sealaska Environmental Services, LLC
Shockey Planning Group, Inc.
Sitts S Hill Engineers, Inc.
Skillings Connolly, Inc.
Sound Municipal Consultants
Stantec
Star Surveying, Inc.
Stell Environmental
Studio Cascade, Inc.
Sundberg Kennedy Ly Au Young Architects
Swift Company
TCA Architecture Planning, Inc
TCF Architecture, PLLC
TetraTech. Inc.
The Athena Group, LLC
The Beckett Group
The Driftmier Architects, P.S.
The Greenbusch Group, Inc.
THG LLC
https://members.mrscrosters.org/public-agency/rosters/result?rt=czoxMDoiY29uc3VsdGFu... 3/2/2017