043-16 - Resolution - Contract with Otis Elevator for City Hall Elevator MaintenanceRESOLUTION NO. 043-16
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
ORDINARY MAINTENANCE CONTRACT NO. C051-16 WITH OTIS ELEVATOR
COMPANY FOR THE 2016 PORT ORCHARD CITY HALL ELEVATOR PREVENTATIVE
MAINTENANCE CONTRACT AND DOCUMENTING THE PROCUREMENT
SELECTION PROCEDURES
WHEREAS, in 1999, as a function of the newly constructed Port Orchard Municipal
Building, Otis Elevator Company furnished and installed a Hydraulic Elevator with industry -
standard warranty and maintenance coverage; and
WHEREAS, in May 2000, upon acceptance of the elevator installation, the Otis Elevator
Company provided to the City of Port Orchard a five (5) year Extended Coverage Maintenance
Contract that provided 'automatic renewal' at each fifth anniversary for an additional five (5)
year term, unless terminated by either party; and
WHEREAS, in 2013, the Otis Elevator Company notified the City of Port Orchard of
pending changes in elevator code enforcement and the adoption of new elevator code
requirements (ASME 8.6 AN 8.11 Elevator Codes); and
WHEREAS, Otis Elevator Company, working with the State of Washington, developed a
compliance Maintenance Control Program (MCP) that the State authorized in October 2013 and
in January 2014, the State of Washington started enforcing the additional elevator code
requirements; and
WHEREAS, on December 16, 2015, the City's Public Works Director requested
clarification from MRSC regarding the use of Sole Source Contract, whereby Mr. Carpita of
MRSC recommended using an Ordinary Maintenance Contract instead; and
WHEREAS, on March 21, 2016, the City's Public Works Director coordinated with the
City Attorney on the MRSC recommendation by providing background information and to
confirm the use of the 1999 Otis Elevator Company Contract with the State of Washington
Elevator Code Notice as Exhibit A and B to the City's Ordinary Maintenance Contract instead;
and
WHEREAS, on March 23, 2016, the City Attorney responded, stating that the use of the
2016 Otis Elevator Company Contract with the State of Washington Elevator Code Notice
requirements as Exhibits A and B to the City's Ordinary Maintenance Contract would be a good
way to ensure continuity, and to include language within the Ordinary Maintenance Contract
that if there are any inconsistencies between the Terms and conditions of the two Contacts,
that the terms of the Ordinary Maintenance Contract will control; now, therefore,
Resolution No. 043-16
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The City Council approves Contract No. 051-16 with Otis Elevator Company, for
the 2016 Elevator Preventative Maintenance and adopts the "Whereas" statements contained
herein as findings in support of the City's selection of contracting and procurement procedures.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 10th day of May, 2016.
Di�
Robert Putaansuu, Mayor
ATTEST:
v
City Clerk, "Bran�dyffirnearson, CMC