056-16 - Resolution - Contract with Universal Field Services for RCO Grant Property Acquisition AppraisalRESOLUTION NO.056-16
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING A
CONTRACT WITH UNIVERSAL FIELD SERVICES, INC. FOR THE 2016 RCO GRANT
PROPERTY ACQUISITION APPRAISAL
WHEREAS, pursuant to RCW 39.80, the City of Port Orchard's Public Works Department
annually publishes the general Request for Qualifications (RFQ) for professional engineering,
surveying, architecture, structural design and related services for the Professional Services
Roster; and
WHEREAS, on June 3, 2013 the City of Port Orchard transitioned to the MRSC
Consultant Roster database, but still publishes annually the general Request for Qualifications
(RFQ) for the Professional Services Roster; and
WHEREAS, on August 2, 2013, the City of Port Orchard Public Works Department issued
a Statement of Qualifications (SOQ) for the 2013-2014 Real Estate Acquisition Services for the
Bay Street Pedestrian Pathway Project and on September 10, 2013 interviews were conducted,
whereby Universal Field Services, Inc. was selected to provide those services; and
WHEREAS, on November 12, 2013, the City of Port Orchard City Council approved
Contract No. 088-13 with Universal Field Services, Inc for the 2013-2014 Real Estate Acquisition
Services for Bay Street Pedestrian Pathway Project; and
WHEREAS, on November 17, 2014 (due to unforeseen project delays), the City of Port
Orchard issued Supplemental Agreement No. 1, thereby extending the Contract Time for
Contract No. 088-13 with Universal Field Services, Inc. to December 31, 2019; and
WHEREAS, on March 30, 2016, the City of Port Orchard Public Works Department
confirmed that Universal Field Services, Inc. was listed on the City's current (MRCS) Professional
Services Roster (see Exhibit A) for Main Category: Real Estate & Property Services; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their consultant selection process as described above for
this particular contract by resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The City Council approves a contract with Universal Field Services, Inc. for the
2016 RCO Grant Property Acquisition Appraisal and adopts the "Whereas" statements
contained herein, as findings in support of the City's consultant selection procurement
procedures.
Resolution No. 056-16
Page 2 of 4
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by
the City Clerk in authentication of such passage on this 24th day of May, 2016.
ATTEST:
I
City C erk, Brandy Rinearson, CIVIC
Robert Putaansuu, Mayor
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Resolution No. 056-16
Page 3 of 4
May5,2016 EXHIBIT A "N
Scope of
Work
Young & Nam - Partial Acquisition
(Comfort Inn) Appraisal and Appraisal
Review Services
Background- The City of Port Orchard (CITY) wishes to acquire a portion of tax parce14063-001-001-0102
(shown in Table A below) in partial fee simple, currently owned by Young and Nam, Inc. The parcel is
improved with a Comfort Inn Motel building. The acquisition area is unimproved consisting of low
value vegetation, generally defined as the westerly 85 feet of said parcel. The portion to be acquired will
be used as a small "pocket park" which will enhance the CITY's proposed Mosquito Fleet Trail. The
acquisition is "state" funded through a grant from the Washington State Recreation and Conservation
Office (RCO) funding board.
Universal Field Services, Inc. (UFS) will subcontract with and manage qualified Appraisers who are
experienced and licensed by the State of Washington to provide appraisal and appraisal review services.
This scope of work is limited to the completion of Appraisal and Appraisal Review services.
Project Administration & Management -UFS will prepare appraisal and appraisal review sub -
consultant agreements to include the requirements prescribed by RCO Manual 3 Acquisition Projects
Section 5: Appraisal Requirements. UFS will coordinate directly with the City regarding required input
from .the RCO. Progress and status updates will be provided as needed by conference calling. Invoicing
of services will be completed on a
monthly
basis.
Appraisal- As required by RCO,the Appraisal report will be prepared in accordance with the Uniform
Standards of Professional Appraisal Practices (USPAP). Market value will be a point value, rather
than a value range. Extraordinary Assumptions and Hypothetical Conditions, if any, may be included
subject to prior RCO approval. The appraiser will consider any encumbrances and reservations that will
be on the property as it is finally to be conveyed. Appraisal will be a self-contained report.
The appraisal review will be used to confirm just compensation for the property. If the
appraised value is $250,000 or higher, a field review is required. Desk reviews are acceptable for
property acquisitions having a value of less than $250,000. UFS staff will attend the appraisal inspection
to ensure the property owner understands the real property rights being appraised, ascertain what is
personal property and real property, and to help build the trust and rapport needed to assist in reaching
amicable agreements. See Exhibits D & E for Appraisal and Appraisal Review bid letter and estimates.
Assumptions:
• City to provide UFS with a Preliminary Commitment (Title Report) upon acceptance of this Scope of
Work.
• City has notified the property owner of the pending acquisition using RCO funds.
• City will obtain RCO approval of any hypothetical or extraordinary conditions prior to UFS
commencing the Appraisal process. See Exhibit C -Item 4) Special Conditions.
• Property to be appraised is clean of hazardous materials.
• This scope of work excludes studies or cost to cure items for hazardous materials, parking design, etc.
Resolution No. 056-16
Page 4 of 4
• This scope of work excludes mediation, expert witness and related condemnation support.
• Negotiations will be done by the CITY and are excluded from this scope of work.
Deliverables:
• One (1) Appraisal report and one (1) Appraisal Review report
TABLE A
No.
Tax Parcel No
Taxpayer / Owner
Partial Fee
Simple
1
4063-001-001-0102
Young&Nam, Inc.
X