10/11/2011 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of October 11, 2011
1. CALL TO ORDER AND ROLL CALL
Mayor Lary Coppola called the meeting to order at 7: oo p.m. Mayor Pro-Tern John Clauson
and Councilmembers Fred Chang, Jerry Childs, Rob Putaansuu, Fred Olin, and Carolyn
Powers were present and constituted a quorum. City Clerk Kirkpatrick, Police Chief
Townsend, Public Works Director Dorsey, Deputy City Clerk Rinearson, and City Attorney
Jacoby were also present.
Excused: Councilmember Colebank
A. Pledge of Allegiance
Mike Botkin led the audience and Council in the Pledge of Allegiance.
2. CITIZENS COMMENT
Elissa Whittleton provided additional information to the Council regarding a dentist who
opposed fluoridation in City water syste1ns; and she encouraged the Council and citizens to
fully research this matter in order to make an informed decision.
3. APPROVAL OF AGENDA
Councilmember Olin MOVED and Councilmember Putaansuu seconded the
motion approving the Agenda. Upon vote, the motion passed unanimously.
Councilmember Colebank was absent.
4· APPROVAL OF CONSENT AGENDA .
A. Approval of Claim Warrants Nos. 56365 through 56461 in the amount of
$500,073.12; September's Payroll Warrant Nos. 144060 through 144136 in the
amount of $716,321.84; and Treasurer's check book in the amount of $1,805,573.06
B. Approval of the September 20,2011, Work Study Session Minutes
C. Approval of the September 27, 2011, Council Meeting Minutes
D. Setting Meeting for Work Study Session to October 18, 2011, at 7:00p.m. at City Hall
E. Adoption of Resolution No. 034-11, Repealing Resolution No. 028-07, and Re-
Establishing Reimbursement Rates for Enhanced Police Security Expenses
Councilmember Olin MOVED and Councilmember Childs seconded the motion
approving the Consent Agenda. Upon vote, the motion passed unanimously.
Councilmember Colebank was absent.
5· PRESENTATION
A. Kitsap Community Resources
Minutes qf October 11, 2011
Page 2 of 4
Larry Eyer, Executive Director for Kitsap Community Resources (KCR), stated their mission
was to create hope and opportunity for Kitsap County's low-income residents by providing
resources that promote self-sufficiency such as programs offered for early learning and
family services; housing and community support; energy assistance; employment training;
food services; and Veteran assistance.
Mike Botkin, Project Director for the South Kitsap Jackson Village Project, provided an
update on their most recent project, "Jackson Village," which was located in Port Orchard at
the corner of Jackson/Lund; and noted the following:
• The project would provide affordable housing and a community center for up to eight
families;
• The project was a low impact development and built "green";
• Completion of Phase 1, which encompassed the community center, by the end of
summer of 2012;
• Community Center would provide up to six to eight new employment positions;
• Phase II is projected to be completed in the fall of 2012;
• Commitments of 75% of the overall funding was secured; and
• Final25% will be a capitol campaign to raise the remaining funds.
6. PUBLIC HEARING
A. Annexation of McCormick West; File No. A-29-11
City Attorney Jacoby stated the applicants requested this item be removed and placed on a
future Agenda; as they are still negotiating a separate, related annexation agreement.
7· BUSINESS ITEMS
A. Adoption of Ordinance No. 018-11, Approving Annexation of McCormick
West; File No. A-29-11
City Attorney Jacoby stated the applicants requested this item be removed and brought
forward to a future Council meeting.
B. Approval of Contract No. 078-11, Authorizing the Mayor to Execute an
Agreement with Dimensional Communications, Inc. for Council Chamber
Audio/Visual Upgrades
Minutes of October 11, 2011
Page 3 of 4
Public Works Director Dorsey presented the staff report, noting on August 25 and
September 16, 2011, Staff held project definition meeting(s) with the two firms selected
from the City's 2011 Small Works Roster. The City asked both for a base bid proposal and a
subsequent bid on video camera upgrades from each firm. The City received the following
bids and addendums (sales tax not included):
Dimensional Communications, Inc.
Commercial Sound & Video
Audio/Visual Upgrade
$50,672
$62,820
Camera Upgrade
$17,142.50
$20,595.66
Total Bid
$67,814.50
$83,415.66
Upon review by Staff, it was determined that Dimensional Communications, Inc. was the
lowest qualified bidder to complete the work for the 2011 Audio/Visual Upgrades using the
2011 budget item of $72,000. Since $2,500 had been allocated to phone equipment
upgrades, the remaining fund balance was $69,500, which would not cover the costs of the
camera upgrades (addendum) once sales tax was included.
Councilmember Olin MOVED and Councilmember Clauson seconded the
motion to approve Contract No. 078-11, authorizing the Mayor to execute an
agreement with Dimensional Communications, Inc. to upgrade the
audio/visual equipment and upgrade the cameras in an amount not to exceed
$67,814.50, plus sales tax; and to include the additional cabling for HDMI in an
amount not to exceed $2,000, plus sales tax, with funding to come from Real
Estate Excise Tax (REET). Upon vote, the motion passed unanimously.
Councilmember Colebank was absent.
8. COMMITTEE REPORTS
Councilmember Childs reported the Economic Development Tourism Committee would
meet on Wednesday, October 12, 2011 at 5:30p.m. at City Hall.
9· MAYOR'S REPORT
The Mayor Coppola reported on the following:
• Met with City Attorney and Department Directors regarding issues and defined some
efficiencies;
• Met with a potential new employer for the City;
• Cut the ceremonial ribbon for Carter Chocolate's grand re-opening;
• Attended the Kitsap Economic Development Alliance Committee meeting;
• Attended the Kitsap Transit Finance and Personnel Committee meeting;
• Met with Kitsap Sun for an interview over a number of subjects;
• Attended the Home Builders Association luncheon;
• Attended the Puget Sound Regional Council Prosperity Partnership meeting;
Minutes of October 11, 2011
Page 4 of 4
• Attended the meeting of the aerospace partnership consultants regarding the
possibility of having work performed in the City and the Port of Bremerton;
• Met with Citi-Notify consultants;
• Met with former Secretary of State Ralph Monroe;
• Met with City Treasurer to finalize the budget for presenting to the Council;
• Met with the Lobbyist and Commissioner Gelder and Mayor Erickson regarding the
Public Facilities District; and
• Attended the Mayor's quarterly dinner.
10. REPORT OF DEPARTMENT DIRECTORS
Councilmember Putaansuu MOVED and Councilmernber Olin seconded the motion to
excuse Councilmember Colebank from the October 11, 2011, Council meeting. Upon
vote, the motion to excuse passed unanimously. Councilmember Colebank was
excused.
City Attorney Jacoby advised that upon the conclusion of the meeting, the Council, City
Attorney, and Police Chief would convene into a separate meeting regarding Labor
Negotiations; and reported that Assistant City Attorney Forbes attend the last Planning
Commission meeting in an effort to assist with the preparation of a recommendation
and/ or options relating to the medical marijuana moratoriums.
Public Works Dorsey stated that the snow route map was updated and posted on the City's
website; the paving for 2011-2012 schedules was finished and would be published in the
paper and posted on the City's website in an effort to provide sufficient notice to the
residences it might affect.
City Clerk Kirkpatrick announced the AWC Regional meeting would be held on Thursday,
October 13, 2011, in Bremerton; and to contact her office should the Councilmembers wish
to attend.
11. CITIZENS COMMENTS
There were no citizen comments.
12. ADJOURNMENT