05/08/2012 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of May 8, 2012
1. CALL TO ORDER AND ROLL CALL
Mayor Tim Matthes called the meeting to order at 7:00p.m. Mayor Pro-Tem Jerry Childs
and Councilmembers Fred Chang, Jim Colebank, Cindy Lucarelli, Rob Putaansuu, Carolyn
Powers and John Clauson were present and constituted a quorum. Public Works Director
Dorsey, City Treasurer Martin, City Clerk Rinearson, City Attorney Jacoby, Police
Commander Marti and Office Assistant II Dennison were also present.
A. Pledge of Allegiance
Police Commander Geoff Marti led the audience and Council m the Pledge of
Allegiance.
2. CITIZENS COMMENT
Teresa Osinski, Executive Vice President of the Home Builders Association (HBA) of
Kitsap County, thanked the Council for their hard work, and encouraged them to contact
her, or her executive committee board, with any questions or concerns that they think the
HBA could guide or give assistance with.
3· APPROVAL OF AGENDA
The following items were removed from the Consent Agenda and placed under Business
Items:
• Approval of Public Event Applications:
Waterfront Art-Walk
-Jingle Bell Run
• Approval of Supplement Agreement No. 5 to Contract No. 071-09, N.L. Olson &
Associates Inc., for the Bay Street Pedestrian Pathway Project;
• Approval of Contract No. 034-12, Authorizing the Mayor to Execute an Agreement
with Utility Services Associates, LLC for the 2012 Annual Water Mains Leak
Detection; and
• Approval of Contract No. 035-12, Authorizing the Mayor to Execute an Agreement
with M & F Construction for Fabricating and Erecting a Metal Building for Public
Works.
Councilmember Putaansuu MOVED and Councilmember Colebank seconded
the motion approving the Agenda, as amended. Upon vote, the motion passed
unanimously.
4· APPROVAL OF CONSENT AGENDA
Minutes of May 8, 2012
Page 2 of5
A. Approval of Claim Warrants Nos. 57515 through 57616 in the amount of
$388,719.28; April's Payroll Warrant Nos. 144474 through 144527 in the amount of
$520,633.25; and Treasurer's check book in the amount of $1,677,467.12
B. Approval of the April17, 2012, Work Study Session Meeting Minutes
C. Approval of the April 24, 2012, Council Meeting Minutes
D. Setting Meeting Date for Work Study Session to May 15, 2012, at 7:00p.m. at City
Hall
E. Approval of Publie E•;ent Applieations:
"\Vaterfront 2'\rt "\'\Talk
Jingle Bell Run
F. } .. pproval of Supplement 2'\greement No. 5 to Contract No. 071 09, N.L. Olson &
Associates Ine., for the Bay Street Pedestrian Pathway Project;
G. l..pproval of Contraet No. 034 12:, Authorizing the Mayor to Execute an l..greement
·Nith Utility Services Associates, LLC for the 2:012: }..nnual V/ater Mains Leak
Detection; and
H. l\pproval of Contract No. 035 12:, Authorizing the Mayor to Execute an Agreement
·Nith M & F Construction for Fabricating and Erecting a Metal Building for Publie
Vlorks.
Councilmember Clauson MOVED and Councilmember Childs seconded the
motion approving the Consent Agenda, as amended. Upon vote, the motion
passed unanimously.
5· PRESENTATION
A. Citizens Certificate of Merit
Police Commander Marti presented a Certificate of Merit to Kathryn Bohannan, Heather
Londo, Cory Cedar, and Kurt Bezoenik thanking them for their honorary actions during a
recent graphic altercation on Bay Street and Bethel Avenue.
In addition, Police Commander Marti recognized Reserve Police Officer Marum Scott for
her experience she has brought and appreciates her dedication to the department.
6. PUBLIC HEARING
There were no Public Hearings held.
7· BUSINESS ITEMS
A. Approval of Public Event Applications: Waterfront Art-Walk and the Jingle
Bell Run
Minutes of May 8, 2012
Page 3 of 5
In response to Councilmember Clauson, Public Works Director Dorsey updated the Council
stating the logistics of the Jingle Bell Run has been finalized and all parties needs have been
addressed.
Councilmember Clauson MOVED and Councilmember Childs seconded the
motion approving the public event applications for the Waterfront Art-Walk
and the Jingle Bell Run. Upon vote, the motion passed unanimously.
B. Approval of Supplement Agreement No. 5 to Contract No. 071-09, N.L.
Olson & Associates Inc., for the Bay Street Pedestrian Pathway Project
Councilmember Putaansuu explained although the City has received some State funds for
commencing the work and it was discussed at the Finance Committee; it was not a budgeted
item and felt it should be discussed with the full Council.
In addition, Public Works Director explained after meeting with the State regarding use and
availability of funding, it was suggested the project should have something built by the end
of the year. This would increase our chances of receiving additional funding from the State
for future phases of the project.
At 7:22 p.m. Councilmember Lucarelli recused herself from the meeting declaring a conflict
of interest.
Councilmember Putaansuu MOVED and Councilmember Clauson seconded
the motion to authorize the Mayor to execute supplement agreement No. 5 to
Contract No. 071-09, N.L. Olson & Associates, Inc. for the Bay Street
Pedestrian Enhancement Pathway Project, thereby extending the completion
date from June 30, 2012, to December 31, 2012, and adding $22,663 to ensure
continuity during the entirety of the remainder of the project. Upon vote, the
motion passed unanimously. Councilmember Lucarelli was recused.
At 7:24 p.m. Councilmember Lucarelli returned to the meeting.
C. Approval of Contract No. 034-12, Authorizing the Mayor to Execute an
Agreement with Utility Services Associates, LLC for the 2012 Annual Water
Mains Leak Detection
In response to Councilmember Clauson, Public Works Director Dorsey stated that because
of the water system, the City is required every year to capture the differential between what
the City produces and what the City sells. The City will then report if there is any water loss.
Councilmember Chang MOVED and Councilmember Childs seconded the
motion to approve contract No. 034-12, authorizing the Mayor a contract with
Utility Services Associates, LLC for the 2012 Annual Water Mains Leak
Detection ordinary maintenance contract in an amount of $11,459.04 with the
Minutes of May 8, 2012
Page4of 5
contract term beginning May 9, 2012, and ending November 15, 2012. Upon
vote, the motion passed unanimously.
D. Approval of Contract No. 035-12, Authorizing the Mayor to Execute an
Agreement with M & F Construction for Fabricating and Erecting a Metal
Building for Public Works
In response to Councilmember Chang, Public Works Director stated that every year, Public
Works will advertise for companies to add their information to the Work Roster list; and as
projects come up, he will contact the companies for which the project is relating to and see
if they would like to put in a bid. Not all companies will be interested in receiving the bid
documents nor are they required to submit a bid; as there may be a workload issue or the
company is unable to do the project at that time.
Councilmember Chang MOVED and Councilmember Lucarelli seconded the
motion to approve contract No. 035-12, authorizing the Mayor to execute an
agreement with M & F Construction for the fabricating and erecting of the
public works shop metal building carport, in an amount not to exceed
$65,703.00, with the contract term beginning May 9, 2012, and ending
November 15, 2012. Upon vote, the motion passed unanimously.
8. COMMITTEE REPORTS
Councilmember Clauson reported the Finance Committee recommends delegating $so,ooo
to the City's paving projects and to extend the City's lobbyist contract for an additional six
months, with an option to renew for one year.
Councilmember Childs reported the Economic Development and Tourism Committee
meeting will be held on Wednesday, May 9, 2012, at 3:30p.m. at City Hall; and announced
he met with the Morning Rotary Group, who expressed an interest in working on a possible
partnership to develop City signs.
Councilmember Lucarelli reported the South Kitsap High School marching band will be
performing at the Festival of Chimes and Lights.
Councilmember Putaansuu reported the Utility Committee meeting will be held on Friday,
May 11, 2012, 7:30 p.m. at the Family Pancake House; and the Sewer Advisory Committee
meeting will be held on Wednesday, May 16, 2012, 6:30p.m. at City Hall.
Councilmember Powers reported the Public Property Committee met on Tuesday, May 8,
2012, with discussions that included; the McCormick Village Park; playground equipment
at the Givens Active Club; private property set backs; date for Central Park opening
ceremony; updates on pathways; metal building for public works; downtown bike racks;
exploring the idea of a free shredding day for citizens; and using volunteers for City
projects. The next Public Property Committee meeting will be held on Tuesday, June 12,
Minutes of May 8, 2012
Pages of 5
2012 and the Kitsap Regional Coordinating Council Transportation Policy Committee and
the Puget Sound Regional Coordinating Council Transportation Policy Committee will meet
on Thursday, May 10, 2012.
In response to Councilmember Powers, Councilmember Clauson reported Kitsap Transit
does not have any bike racks available for the Public Properties Committee.
9· MAYOR'S REPORT
Mayor Matthes shared a card he received from the citizens on Harrison and Taylor Streets,
thanking him and the public works staff for their services.
10. REPORT OF DEPARTMENT DIRECTORS
Public Works Director Dorsey reported the bid for the library roof project is proposed to be
before the Council on June 12, 2012 and the Sedgwick paving project is currently $34,000
over budget, which includes all the work up to date; however the City saved $29, 265 on the
South Kitsap Boulevard paving project.
City Attorney Jacoby reported there will be a 15-minute Executive Session to discuss
potential litigation; following the adjournment of the City Council meeting there will be a
separate meeting to discuss union negotiation; and should a Councilmember be interested
in sponsoring a Resolution regarding Citizens United he is available to help draft the
resolution.
City Clerk Rinearson announced that Rhiannon Fernandez, the new Deputy City Clerk, will
begin work on Monday, May 14, 2012.
11. CITIZENS COMMENTS
There were no citizen comments.
12. EXECUTIVE SESSION
At 8:11 p.m., Mayor Matthes recessed the meeting for a 20-minute Executive Session
regarding potential litigation in accordance with RCW 42.30.110(b). City Attorney Jacoby
was invited to attend; and the Mayor announced that no action would be taken as a result of
the Executive Session.
13. ADJOURNMENT