02/03/2012 - Retreat - MinutesCity of Port Orchard
Council Meeting Minutes
Council Retreat of February 3, 2012
8:45a.m. Call to Order
Mayor Matthes called the meeting to order at 8:45 a.m. Mayor Pro-Tem Jerry Childs and
Councilmembers Fred Chang, Carolyn Powers, Rob Putaansuu, John Clauson, Jim Colebank, and
Cindy Lucarelli was present. Interim City Clerk Brandy Rinearson and City Attorney Greg Jacoby
were also present.
1. Potential Litigation-Executive Session
At 8:45 a.m. Council moved into Executive Session for 57-minutes regarding the purpose of
discussing potential litigation per RCW 42.30.110(1). The City Attorney was invited to attend the
Executive Session.
At 9:43a.m. Mayor Matthes reconvened the Council Retreat.
2. Mayor/Council Synergy
Councilmember Childs explained his concerns received by citizens while campaigning, that the
City is in need of an Ethics Manual; and expressed that if there were instances that warranted such
a manual that the Mayor and Council would be upfront and work out the issue(s). In addition,
Councilmember Childs explained that when he took the oath to be an elected official it \•vas
assumed that you vow to uphold the Ethics of the City.
After a brief discussion, and there being no direct instances that warranted an Ethics Manual, the
Council agreed the City should not pursue an Ethics Manual, as it is already addressed in the City's
Personnel Manual.
Council Direction: No direction was given to staff.
3· Goals and Objectives
City Attorney Jacoby advised the purpose of the meeting is to identify short-term and long-term
goals, which is as follows:
Short Term (2o12 and 2013):
• Joint Waterfront Planning with the Port of Bremerton
• Bay Street Pedestrian Pathway
Develop phase approach
Acquire Blackjack Creek easements
• Library Maintenance
• Bethel Corridor Financial Plan
Impact on roads
Impacts on staff
• City Financial Plan
Reserve policy
• City Website Update
2013 Funding
• Tremont Corridor
Shelf ready
Seek additional funding
• Sidney/Sedgwick
Infrastructure plan (2013)
February 3, 2012, Council Retreat Minutes
Page 2 of 3
• Develop Economic/Demographic Data for City and Signs
• Sidewalks and Street Improvements
• DeKalb Pier
• Annual Improvements to Parks
• Implementation of New Financial Software (Springbrook)
With no impact to the citizens
Balance the utility billing cycles
• Develop a System for Responding to Grant Opportunities
• Promote Business Retention
Long term (2014 and Beyond):
• Parking Garage
Design
Cost
Location
• Tremont Widening-Construction
• Bethel Annexation-Update Road Design
• Library New/Improved
• Sidewalk and Streets Improvements
• Annexation-Growth
• Bay Street Pathway -Construction
• Encourage and Develop Interconnected Trail System
• Implement Parks plan
• Municipal Public Facilities-Police
• Neighborhood Revitalization/Block Grants
Council Direction: Council directed the Mayor to provide the Council with a status update on the
"Short Term Goals" quarterly, for the City Clerk to post/publish the Council's Goals, for City Clerk
to place a discussion item of "2013 Goals" on the July, 17, 2012, Work Study Session; for the Public
Properties Committee look at omitting the Parks Commission from the Parks Plan; and for
Economic Development Tourism Committee work on Business Retention materials/website with
KEDA and directional/tourism signage for the City.
At 10:40 a.m. the Council took a 5 minute break
4· Future of Library
Councilmember Chang asked the Council their thoughts on the current location of the library and
if there is any interest in moving the Library to a different location within the City.
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After a brief discussion, the Council came to a consensus that the Library location should be
determined when the City works with the Port of Bremerton on the Joint Waterfront Plan.
Council Direction: No direction was given to staff.
Councilmember Putaansuu left the meeting at 11:43 a .m.
5· Improving Existing Website
Councilmember Chang expressed an interest in spearheading the updating of the City's website;
mainly going through the pages checking for broken links and working with staff for other internal
enhancements or additions .
After a brief discussion, the remaining Councilmembers had no issues vvith Councilmember Chang
working with staff on the City's website.
Council Direction: No direction was given to staff.
6. Next Work Study Session-Tuesday, February 21, 2012
meeting was adjourned .
ranay Rinearson, CMC, Interim City Clerk