006-05 - Resolution - Affirming Seeking Future Services from a Company Other than RH2RESOlUTION NO. 006-05
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
AFFIRMING THAT UPON FULL PERFORMANCE OF CONTRACT
AMENDMENT NO. 16 BETWEEN THE CITY AND RH2
ENGINEERING, THE CITY WILL SEEK FUTURE CONSTRUCTION
MANAGEMENT SERVICES FROM A COMPANY OTHER THAN RH2
WHEREAS, on or about August 30, 2004, the City and RH2 Engineering entered
into Contract Amendment No. 16 for construction management services relating to the
expansion of the City of Port Orchard -Karcher Creek Sewer District Joint Waste Water
Treatment Facility (JWWTF), a copy of which is attached hereto as Exhibit "A"; and
WHEREAS, pursuant to its terms, Contract Amendment No. 16 is fully
performed upon RH2 having provided construction management services in the amount of
$399,873; and
WHEREAS, upon full performance of Contract Amendment No. 16, the City
intends to seek future construction management services from an alternative provider(s) of
such services; now, therefore;
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
THAT: Contract Amendment No. 16, as entered into between the
City and RH2 Engineering, Inc. on or about August 30, 2004, shall
be fully performed upon the City's receipt of construction
management services from RH2 in the amount of $399,983.
AND FURTHER THAT: Upon full performance of Contract
Amendment No. 16, the City will seek future construction
management services relating to the expansion of the Joint Waste
Water Treatment Facility from a qualified company other than
RH2.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the Clerk in authentication of such passage this 14th day of February 2005.
KIM E. ABEL, MAYOR
ATTEST:
l ('
Ul'UGINAL __ L .. PAGE NO 1 __ ~0F_2. __ PAGES
Contract Amendment No. 16
Phase II-Facility Expansion Services During Construction-Stage One
City of Port Orchard-Karcher Creek Sewer District JWWTF
In accordance with our Professional Services Agreement for the City of Pott Orchatd-Karchet Creek
Sewer DistJ:ict Joint Wastewater Treatment Facility Engineering Report, this is an authorization to revise
the project budget as described in Exhibit A Tlus work will be invoiced using the tern1s and conditions
listed in the Agreement.
Add the following items to the Scope of Work:
The work for this J\mendment is to provide services during construction of a portion of the Phase II
contract, including inspection of the concrete work, reinforcement, installation of piping, electrical and
equipment. A description of this work is shown in Exhibit A, Scope of Work.
The hngit1eeti11g Fee Authorization for the Co11Uact Ame11dment Number Sixtee11 is $399,983, as
sbow11 in l!.xhibit B.
Please sign this authorization in the space provided below and mail or fax to: RH2 Engineering, 12100 NE
195th Street, Suite 100, Bothell, Washington, 98011. Fax 425-398-2774.
Contract Amendment
RJ-12 Engineering, lnc.
Richard H. .Harbert, P.E., President
Signature
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Date I 1
City of Port Orchard
Kim Abel, Mayor
.)./ . (;?
-;'\.A'/ft'l.rv
Signature
Date
7hA:o' I
J:\datn\por\IOJ-072\Contracts\Contrnct Amendment No. 16 · Acldit'l Service PhBsc I.dM
Jl-1lGl'NAL __ t __ PAGE No_d.::._OFJ'.. .. PAGES
Exhibit A
Contract Amendment No. 16
City of Port Orcbard/Karcher Creek Sewer District
Joint Waste Water Treatment Facility Expansion
Phase II-Facility Expansion Services During Construction-Stage One
SCOPE OF WORK
Introduction
This Scope of Work presents RH2 Engineering's approach to providing services during
consttuction for the second phase of the JWWTF ptoject. At the request of the City, the
Scope of Work for construction phase services has been separated into two stages
wherein the second stage may be authorized by the City through a sepatate contract
amendment. The first stage of the JWWTF Phase II services duting construction will
include pre-construction activities; base-bid and alternate design review; and technical
assistance including submittal review and requests for information (RFI) review and
response. Other services, including construction observations, consttuction management,
and construction meetings will be provided up to the authorized conttact amount. This
Scope of Work outlines RH2 Engineeting's approach to the Hrst stage of the construction
phase.
The second stage of the JWWTF service during construction will conclude the
constmction phase of the project and will include constmction obsetvation, construction
management, responding to technictl. questions, construction meetings; startup, testing,
and project closeout services; and preparation of construction records and operations and
maintenance manuals. The scope of work for this stage will be addressed in a futute
contract amendment.
This scope was prepared assuming that the construction of these improvements will
rec1ttire full-time inspection during construction of the facility, piping and equipment.
Prior to bidding, an estimate was made regarding the time that will be required for the
facility expansion. Once the project has been awarded to a contractor and a schedule and
work plan has been submitted by the contractor, adjustments to this estimation may be
necessary. If changes are made to the facility expansion due to contractor modifications
to the design, it may also be necessaty to modify the plant expansion plans. It is also
assumed the selected contractor will use appropriate methods and means for the
construction and will not require inspection and construction administration beyond the
level assumed in the fee estimate. Due to the need to nllillinize impacts to the existing
facility, the restricted site constraints and the sensitivity of Veterans Home, the
construction activities will need to be closely monitored.
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111e majority of the inspection activity will be carried out through om office in Port
Orchard, which is in close proximity to the site. RH2 will retain the professional services
of Jacobson I-Ielgoth Consultants GI-:lC) to assist with the submittals and technical aspects
of the process as issues are experienced in the field.
TASK 1-PHASE II SERVICES DURING CONSTRUCTION-FIRST STAGE
Objective
Assist the City with the administration and enforcement of the contract documents
and to provide technical assistance through inspections and responses to questions
during the flrst stage of the construction phase. It is assumed that the City will be
responsible for the contracting tasks between the recommendation for award and the
pre-construction conference.
Task8
1.1 Pre-Construction Conference
Prepare an agenda for the pre-construction conference. Prepare four sets of
24-inch by 36-inch (full-size) color plans and specifications and six sets of 11-
inch by 17 -inch 01alf-size) color plans for delivery to the Contractor. Prepare
two sets of full-size color plans and specifications for the City and two full and
two half-size sets for RH2. Attend the pre-construction conference and
introduce the project team members from City; the Contractor; the Consultant;
and the existing plant operations. Important portions of the contract will be
discussed, and important contract requirements will be discussed to make sure
they have been brought to the Contractor's attention. The documents required
by the Contractor to be submitted at the conference will be reviewed and
commented on. RH2 staff will prepare meeting minutes of the meeting and
circulate them to all attendees.
It is assumed that the City will schedule and coordinate the location and
notices for the pre-construction conference.
1.2 Review of Alternative Equipment from the Base Bid
The scope of that task is to review submittals associated wid1 the design as
presented in the contract documents. The successful Contractor may subtnit an
altetnate supplier for the process equipment. More than likely, this alternate
design would be proposed as a credit to the City. If the Contractor proposes
on alternate equipment, there would be additional work associated with the
review and coo.rclli1ation associated with a comparison to the specified
equipment and the impacts to the design. The purpose of this task is to review
the Contractor's proposals, evaluate the adequacy of the proposed cost savings
to the City and resolve issues that would impact the design of the facility
expansion. These tasks would be petformed ahead of the submittal review.
Should the Contractor not propose on alternative equipment, this task will not
be necessary.
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1.3 Construction Administration
RH2 will review and respond to relruests for information (RFI's), submittals,
and change orders submitted by the Contractm. RH2 will review pay requests
ftom the Contractor, including ascertaining quantities and percent completion
of the work as stated by the Contractor, and will prepare progress reports
including contract time remaining statements. RH2 will provide consultation
with the City on construction costs, scheduling and constructability issues.
1.4 On-site Inspection and Construction Coordination
RH2 will respond to Contractor questions related to the construction activity
and will provide on-site observation during certain elements of tl1e
construction phases.
A representative from IU-12 will observe the construction activities including
site and utility work, construction of the structures, and installation of the
mechanical and electrical equipment.
A representative from llli2 will monitor the dewatering system, the TESC
measures and the adequacy of the site security measures (fencing) and other
site activities. Special inspections such as concrete, weld and soil compaction
testing ate not included in this proposaL It is anticipated that the City will
contract separately for these services.
Daily observation reports of each on-site inspection will be prepared that
records observations, progress and discussions that took place.
The construction phase service includes obse1-ving const.ruction on a daily basis
eluting the first stage of the construction phase. The amount of On-site
Inspection and Construction Coordination shaH be limited to an amount not to
exceed the conttact authorization. At the point when approximately 75°/tr of
the authorized amendment has been expended, RH2 will provide a report
summarizing the project status and meet with the City to discuss the
construction phase services for stage two of ilie project.
1.5 Construction Management
RH2 will coordinate with the Contractor, Veterans' Home representatives, the
City and the treatment plant staff to answer cruestions and resolve concerns
during the construction activities.
1.6 Construction Meetings
RH2 will attend and conduct weekly coordination meetings with the
Contractor, City Engineer, and Plant Staff to discuss the schedule, progress to-
date, current construction issues and next steps.
Deliverables
• Full-size and half-size plan sets for the Contractor and City for consttuction.
• Pre-construction agenda.
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• Pre-construction meeting minutes.
• Construction observation including reports.
• Approved pay estimates.
• Reviewed submittals.
• Requests for information.
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Description
--
City of Port Orchard
;phase II-Expansion of Joint W_a_s~_'Vate!"Treatment Facility
Services During Construction-Stage On~ Fee Estimate
___ _;:_Construction' Process , Project Process i i Total Total Total Total
·~--Ma~ager l ~finag~r , Enit~cc~~rEnu;ineer T Geologist Engineer Tnspectori Ad~j;_~·l H01.1rs -----Labof ·-· Expens;-~----~-Cost ----~
--
LO Services During Construction for Pbase H __ __ _ 1 . 1.11'rcco;,-;~fonfe;;:-nce _· __ --------__ -.----8-----8 -·;----24 ___ ,_ ___ 24 6 70-$7,706 · $6,766 i -$14,472-
1
!.2 ReviewBase-Bid and Aitcmarc Design R;:-:.::;;:-,~-------------4-------16·----------S -~---------1 ---16 , 4 -4,8-; --$S,464-~-------ss'19: $10,983
~;:;-,-;,lion 1\dminislrnlion (Submittals. Consr Qucs & Rfls) 156 156 -624 ___ 20 120 312 100 .T --100--. -15ifa ;-$188,2~-$735~--$198,995 -----.. ----------------------------------~------------------------------·----------------------.------r--------
1.4 Construction Ohscn·otion 1 _ _ _ __ , 138 24 20 ! 138 _ 828 : _ 100 • 1248 I $115,338 $931 $135,269
l.5Constn;ciio;;~mZn\ _______________ -----------------·-g:z·------4-6 --46 r -;~ -50 ____ 234 1 $27,880 $229 1 ·-szs;1o9
1~!:~~~:~~~~~;~~~-~~,~~-;=~==~~-:~t:~~-= -~-t--; ''-l~-~4~ -~~lA~·· •. ~~'i
I I . 1 I 0 ' $0 . $0 : $0
Subtotal! 283 249 0 863 44 140 450 991 272 3,292 $356,712 $9,271 i $399,983
_Grand Total! 249 0 863 44 140 450 991 272 3292 $356,712 --$9_,2_71 I -.$3-99,983
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