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046-06 - Resolution - Adopting Job Description and Establishing Step System Schedule for Assistant PlannerRESOLUTION NO. 046-06 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON ADOPTING THE JOB DESCRIPTION AND ESTABLISHING A STEP SYSTEM SCHEDULE FOR THE POSmON OF ASSISTANT PLANNER WHEREAS, it is necessary for the city to periodically review the duties and responsibilities of all employment positions, and WHEREAS, the employment position of Assistant Planner has been reviewed and based upon the proposed job duties and level of responsibility it is determined that it is appropriate to develop the job description and salary schedule for this position, and WHEREAS, the job description as attached hereto as Exhibit A and the salary step schedule as set forth below have been reviewed by the City Council Finance Committee and are respectfully submitted with a recommendation for approval, now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: Effective January 1, 2007 the attached job description (Exhibit A) is provided for the position of Assistant Planner. THAT: Entry on the salary step schedule is subject to experience level. Advancement through these steps is not to be considered automatic, but will be subject to satisfactory job performance: After 5 Years of Employment After 4 Years of Employment After 3 Years of Employment After 2 Years of Employment After 1 Year of Employment After 6 Months of Employment First 6 Months of Employment HOURLY RATE $25.79 $24.66 $23.54 $22.42 $21.29 $20.16 $19.04 PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 26th day of December 2006. ATTEST: KIM E. ABEL, MAYOR Michelle Merlino, Interim City Clerk Job Title: Assistant Planner FLSA: Non-Exempt Civil Service: Exempt Department: Planning Department Reports To: Planning Director This position may be full or part time. The regular working hours for the position shall be set by the Department Director or designee. It is anticipated that the employee will be required to attend meetings and perform work during other than normal work hours. Major Function and Purpose The Assistant Planner is responsible for assisting the Planning Director, the Department, and the City in managing and administering all assigned municipal land use applications and requests. The Assistant Planner will be responsible for some current planning tasks, including, but not limited to, review and processing of land use applications, building permits and business licenses. In addition, the Assistant Planner will be responsible for responding to land use questions at the front counter of the Department and will be required to attend pre-application meetings for cases he/she is responsible for. The Assistant Planner may be required to assist in special projects as requested. In addition, the Assistant Planner shall perform any other assigned tasks. General Function The Assistant Planner works in current planning, as directed by the Planning Director. This position requires a full understanding of pertinent City ordinances, the foundation of these ordinances based on land use law, other applicable law and authority, and the ability to clearly and effectively communicate these concepts to the public and other business contacts. This position also requires good working knowledge of planning principles and practices for review of land use proposals for both residential and commercial development, as well as an understanding of applicable state regulations for environmental review of land use cases. The Assistant Planner may assist in the preparation of land use studies and plans, under the direction of the Planning Director. Supervision Responsibilities This is a non-supervisory position. JOB DESCRIPTION: ASSISTANT PLANNER PAGE 1 OF 4 Essential Job Duties and Responsibilities This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. These listed duties and responsibilities in no way imply that these are the only duties to be performed. Individuals may perform other duties as assigned, including, but not limited to, working in other function areas to cover absences or provide relief, to equalize peak work periods, or to otherwise balance the work load. Accordingly, individuals occupying this position will be required to follow any job-related instructions and tasks from the Planning Director or his/her designee. • Interacts with the public and the development community in person, over the phone, and/or on site • Reviews and analyzes all applications for building permits and business licenses for zoning compliance • Conducts on-site visits to all proposed construction sites • Prepares written reports, plans and correspondence as required • Coordinates review with other City, County and State Departments • Reviews completed construction sites for land use condition compliance • Assists in the preparation of complex planning studies • Computer use of IBM PC, land use data bases, ArcView, and other applicable software programs • Regular and on-time physical attendance at City Hall • Assists Planning Director as required Knowledge, Skills and Abilities To perform this job successfully, the incumbent must possess the abilities or aptitudes to perform each duty set forth below and in the remainder of this job description proficiently. • Ability to read, understand, and evaluate development plans for land use impacts and consistency with local regulations. • Ability to understand and monitor local, state, and federal regulations applicable to land use development. • Ability to communicate effectively, both verbally and in writing. • Ability to prepare and analyze planning studies and communicate findings of these studies. JOB DESCRIPTION: ASSISTANT PLANNER PAGE 2 OF 4 • Ability to establish and maintain effective working relationships with other employees and departments, the public, the development community, members of various boards and commissions, and all other business contacts. • Ability to use computer programs for permit tracking/editing/and reporting. • Ability to understand and to carry out oral and written instructions and to work independently in the performance of regularly assigned duties. • Ability to make public presentations to audiences of various sizes. • Ability to work well with people in difficult situations. • Excellent interpersonal communication skills. • Ability to competently and timely complete assigned work, meet deadlines, and conduct himself/herself in a professional manner at all times. Working Conditions Work is performed primarily in an office environment. Repeated interruption of the work routine is typical. This position requires extensive reading and involves repetitive motion tasks. The employee will be required to use the telephone and a computer. The work area can be noisy. Physical Req••irements Incumbent must have the overall physical stamina and ability to perform moderate to strenuous physical activity, including the ability to stand or walk for sustained periods of time and to visit structures under construction. Job requirements include the ability to climb, bend, and work in tight or confined areas. In addition, close vision, color vision and far vision are essential to performance of the position. Corrective lenses may be utilized. The incumbent must be able to hear alarms and have the ability to audibly identify the presence of a danger or hazard. Must be able to safely drive a motor vehicle to on-site visits and navigate a variety of terrain on foot, in all weather conditions. Must have the ability to produce handwritten and computer generated documents. Recwjtjng Requirements • Bachelor's Degree in land use planning or related field • Valid Washington State driver's license or ability to obtain prior to employment • Able to conduct physical inspections of construction sites • All City employees must successfully pass all of the City's applicable pre-employment screening procedures. Experience and Training • Any combination of experience and training that provides the desired skills, knowledge and abilities to enable the individual to perform the requirements of this position. JOB DESCRIPTION: ASSISTANT PLANNER PAGE 3 OF 4 • At least two years of Land Use Planning experience, preferably with a municipal or government agency. • Proficient in the use of computer software programs such as Microsoft, Excel and Power Point • Ability to read and interpret blueprints, engineered drawings and landscaping plans for land use and building permit applications • Experience dealing with the public in person, on the phone, or in public meetings • Experience reading and interpreting reports for land use compliance with zoning code requirements for critical areas, and environmental review • As indicated above, this job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned; including working in other functional areas to cover absences or provide relief, to equalize peak work periods, or to otherwise balance the workload and must be able to proficiently perform all assigned duties. In compliance with the law, requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees or who are unable to perform the essential functions of this job with or without a reasonable accommodation. The City will comply with all applicable law in making this determination. This job description does not constitute an employment agreement between the Employer and employee and is subject to change at any time as the needs of the Employer and requirements of the job change. JOB DESCRIPTION: ASSISTANT PLANNER PAGE 4 OF 4