045-06 - Resolution - Adopting the Job Description and Establishing a Step System Schedule for Human Resource AnalystRESOLUTION NO. 045-06
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON
ADOPTING THE JOB DESCRIPTION AND ESTABLISHING A STEP
SYSTEM SCHEDULE FOR THE POSmON OF HUMAN RESOURCE
ANALYST
WHEREAS, it is necessary for the city to periodically review the duties and responsibilities
of all employment positions, and
WHEREAS, the employment position of Human Resource Analyst has been reviewed and
based upon the current job duties and level of responsibility it is determined that it is appropriate to develop
the job description and salary schedule for this position, and
WHEREAS, the job description as attached hereto and the salary step schedule as set forth
below have been reviewed by the City Council Finance/Personnel Committee and are respectfully submitted
with a recommendation for approval, now, therefore,
THE COUNCIL OF THE CITY OF PORT ORCHARD DOES HEREBY RESOLVE THAT:
Effective January 1, 2007 the following job description and salary step schedule are
provided for the position of Human Resource Analyst.
Entry on the salary step schedule is subject to experience level. Advancement
through these steps is not to be considered automatic, but will be subject to satisfactory job
performance:
After 4 Years of Employment
After 3 Years of Employment
After 2 Years of Employment
After 1 Year of Employment
After 6 Months of Employment
First 6 Months of Employment
HOURLY RATE
$27.61
$25.97
$24.85
$23.78
$22.75
$21.78
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 26th day of December 2006.
ATTEST: KI~~ E. ABEL, MAYOR
Michelle Merlino, City Clerk
JIO:B D:ESCR'tPTION
Job Title: Human Resource Analyst
FlSA: Exempt
Civil Service: Exempt
Department: Administrative Services
Reports To: City Clerk/ Assistant to the Mayor
The position of Human Resource Analyst is a full-time position. Attendance at evening meetings or
other off-duty events maybe required and the incumbent may also be called back to work before
or after regularly scheduled work hours or on scheduled days off.
Major Function and Purpose
The Human Resource Analyst coordinates the various functions of the City's human resource
department. The Human Resource Analyst assists with the planning, development,
implementation, administration, and evaluating of the comprehensive human resource program
based on the City's present and future needs and goals. May act as Chief Examiner for the Civil
Service Commission, which is the governing body for police personnel.
General Function
The Human Resource Analyst is responsible for employee recruitment and selection processes,
including development of job announcements, advertisements, applications, interview questions,
and rating forms. The Human Resource Analyst is also responsible for training oral interview boards,
checking references, coordinating background checks, communicating with applicants, and
ensuring legal compliance in all hiring practices. Conducts employee orientations; advises
employees and supervisors of their eligibility for various programs and provides the necessary
paperwork. Conducts research work and performs analysis regarding the administration of position
classification and salary plans; conducts classifications, reclassifications, and salary surveys and
makes recommendations for adjustments if required. Performs job audits and analyses of individual
positions; recommends reclassifications; develops new or revised job classifications with employees
and supervisors. Develops, analyses and revises policies and procedures as necessary and in
compliance with legal requirements. Researches and develops informational booklets and
materials covering various Human Resources areas of responsibilities. Interprets legal requirements
and may develop or assist in the development of compliance policies. Responsible for ensuring
compliance with the Family and Medical Leave Act and other federal and state regulations. Assist
in the collective bargaining environment and develop materials needed for the negotiation
process.
Supervision Responsibilities
This position reports directly to the City Clerk/Assistant to the Mayor or his/her designee. As
Secretary Chief Examiner, this position is also accountable to the Civil Service Commission.
JOB DESCRIPTION: Human Resources Analyst PAGE 1 OF 4
Job Duties & Responsibilities
This job description reflects general details as necessary to describe the principal functions of this
job, the level of knowledge and skill typically required, and the scope of responsibility, but should
not be considered an all-inclusive listing of work requirements. Individuals may perform other duties
as assigned, including working in other function areas to cover absences or relief, to equalize peak
work period, or to otherwise balance the workload.
Knowledge, Skills and Abilities
While requirements may be representative of minimum levels of knowledge, skills and abilities, to
perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each
duty proficiently.
Knowledge of principles, practices, purpose and function of a Human Resource Analyst in city
government.
Basic knowledge of municipal accounting procedures and the Budgeting, Accounting and
Reporting Systems (BARS).
Knowledge of local and state government laws, functions, and organization.
Ability to take independent action to carry out approved policies and procedures and to
recommend new or revised ones.
Ability to express ideas effectively both orally and in writing.
Ability to write clear, accurate and comprehensive.
Ability to develop and maintain effective working relationships with officials, city employee and the
general public.
Ability to work in an environment that requires tact diplomacy, confidentiality and high level of
independent decision-making.
Working Conditions
Work is generally performed indoors in an office environment. Close and constant work with
computers exposes the individual to normal emissions from the computer monitor. The work area
can be noisy at times. This position may require the employee to sit for prolongs periods.
Contacts and Relationships
The Human Resource Analyst has frequent contact with the City's elected officials, with state,
county and municipal government officials, outside consultants, auditors, vendors and other
business-related individuals or agencies. This individual has occasion to work with the City's
attorney on legal matters affecting the City and City employees. In the normal course of business
the Human Resource Analyst will have contact with other department heads, City personnel and
the public. These contacts involve a wide variety and range of purpose, including the need to
provide or collect information, coordinate projects or activities and to solve or negotiate solutions
to problems. Communication may be either by telephone, in person or through written message.
JOB DESCRIPTION: Human Resource Analyst PAGE 2 OF4
Physical Req••iremenfs
The employee must be able to sit for prolonged periods; discern and conduct voice conversation,
in person or via telephone; and have ability to enter data or information into a terminal, PC or
other keyboard device.
Recruiting Requirements
• Valid Washington State Driver's License with a driving record acceptable to the City's insurance
carrier
• Must be bondable
• Competent with applicable computer system, technology, and software
• Experience with county, state, and local governments
• All city employees must successfully pass a pre-employment Drug Testing as prescribed by the
City's Drug and Alcohol Testing Policy
• Must have knowledge of:
o Principles, practices and techniques of public personnel administration;
o Principles and methods of recruitment selection, position classification and
compensation;
o Statistics, logic and basic methods of problem solving;
o Research methods, data collection and sampling techniques and statistical analysis;
o Wage and salary administration
o Correct English usage, grammar, spelling, punctuation and vocabulary;
o Oral and written communication skills;
o Federal, state and local legislation pertaining to Equal Employment Opportunity and
Affirmative Action programs and practices;
o Rules regarding Washington State collective bargaining;
o Applicable laws, codes, regulations, policies and procedures;
o Operation of a personal computer and associated software;
o Interpersonal skills using tact, patience and courtesy;
o Municipal organization, operation, programs, policies and objectives.
• Must have ability to:
o Read, interpret, apply and explain rules, regulations, policies and procedures;
o Analyze technical personnel problems and recommend and/or implement solutions;
o Generate reports and other data; prepare statistical tabulations;
o Establish and maintain positive, effective working relationships with department
directors, employees, job applicants and the public;
o Work independently with little direction; meet schedules and time limits.
Experience and Training
• Bachelor's degree in Business or Public Administration, Human Resources, Personnel or related
field, with five years of human resources, personnel and/or labor relations experience.
• Experience in writing and presenting information to the public and elected officials
• PHR or SPHR certification is desirable.
Any other combination of experience and training that provides the desired skill, knowledge and
abilities equivalent to the requirements above .
JOB DESCRIPTION: Human Resource Analyst PAGE 3 OF 4
Requirements outlined in this job description may be subject to modification to reasonably
accommodate individuals with disabilities who ore otherwise qualified for employment in this
position. However some requirements may exclude individuals who pose a direct threat or
significant risk to the health and safety of themselves or other employees.
This job description does not constitute on employment agreement between the
Employer and employee and is subject to change as the needs of the Employer
and requirements of the job change.
JOB DESCRIPTION: Human Resource Analyst PAGE40F4