033-21 - Resolution - Approving the Purchase of Vehicles for the Equipment Rental Revolving FundRESOTUTTON NO. 033-21
A RESOLUTTON OF THE CtTy OF PORT ORCHARD, WASHTNGTON, AppROVtNG THE
PURCHASE OF VEHICLES FOR THE EQUIPMENT RENTAL REVOLVING FUND.
WHEREAS, the City Council has approved Ordinance No. 035-20, approving lhe 2021,-2022 Biennial
Budget; and
WHEREAS, the 2027-2O22 Biennial Budget includes 5709,000 for capital purchases of vehicles
and equipment for the Equipment Rental and Revolving fund; and
WHEREAS, the 2021,-2022 Biennial Budget includes 571,000 for the purchases of sander and
plowing equipment for the Street fund; and
WHEREAS, the City Council has approved procurement policies which, in addition to budget
authority, require City Council authorization for purchases of items 535,000 or more in value; and
WHEREAS, consistent with the procurement policies, the City selected these items for purchase
through the City's interlocal agreement with the Washington Department of Enterprise Services; and
WHEREAS, the attached purchase order is for the purchase of vehicles for use by the public
works department in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the purchase orders are for vehicles that meet the fleet standardization policy as
adopted by the City Council, and are consistent with the 2021.-2022 Biennial Budget; now, therefore,
THE CIW COUNCIL OF THE CITY OF PORT ORCHARD, WASHTNGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: lt is the intent of the Port Orchard City Council that the recitals set forth above are
hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of all vehicles and equipment listed in the
purchase orders attached hereto in Exhibit A. The Mayor or his designee is authorized to take
action consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the
City Clerk in authentication of such passage this L3th day of April 2021.
o t;
ATTEST:
Brandy c,le
Robert Putaansuu,
,g
RPO
Exhibit A to Resolution No. 033-21
ft#cnARD
Equipment Rental & Revolving Fund
Purchase Request Form
RCW 43.19.64S - Requires all local governments to convert their vehicle fleets to electricity or
biofuel. Local govemments are required to transition all vehicles to electricity or biofuels to the
extent practicable. WAC 194-29-030 provides further guidance regarding this issue. lf it is not
practical for local governments to use electricity or biofuel for police, fire or emergency response
vehicles, including utility vehicles frequently used for emergency response, it is encouraged to
consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use.
Please attach the quote for vehicle / equipment.
Description of item:
2021 lnternational Dump Truck Chassis and Dump Body
Procurement method:
Department of Enterprise Services (DES)
Department
Water Sewer Storm Street Public Works DCD Police Admin
X
Addition or Replacement
Addition to Fleet
Replacement Vehicle / Equip ment being replaced: #1030- Will be surplusedX
Fleet Standardization
Requested Vehicle / Equipment follows fleet standardization
Requested Vehicle / Equipment DOES NOT follow Standardization. List items that are
not fleet standard and reason for addition.
X Requested Vehicle / Equipment does not have a standard
Cost
$r74,s82.62 Fleet standard cost
Additional cost for consideration (Radio, city logo, licensing)
TOTAL
s2,000.00
5776,582.62
STANDARDS FORVEHICLES
Police Standard Vehicle
Public Works and Standard Truck
Administration and Standard Vehicle
I have reviewed the vehicles / equipment listed and
Approved for purchase by:
approval for purchase.
\
s lu lat
Model Chassls Drive Train Color Graphlcs Accessorles
Ford Sedans Automatic Black City Decal Lights
SUV 2WD Vehicle Number Radios
4WD Antennas
AWD
Model Chassls Cab Size Drive Train Color Graohlcs Accessories
Ford Il2Ton Regular Automatic White City Logo Llghts
314Ton Extended 2WD Truck Number Radios
1 Ton Crew Cab 4WD Antennas
Tool Boxes
Tvoe Chassis Qriye Train Color Graphics Accessories
Electric Sedans Automatic White City Logo Lights
Biofuel SUV 2WD Vehicle Number Radios
4WD Antennas
AWD
Date
City of Poft Orchard
216 Prospect Street
Poft Orchard, WA 98366
(360) 876-4407
Northend Truck Equipment
20812 Broadway Ave.
Snohomish, WA 98296
BillTo:
Ordered
Gretchen Isaksson
Finance Department
PURCHASE ORDER
P.O. No. 025-21
Date: March 23,2021
Ship To:
Attn: Accounts Payable
City of Pod Orchard
216 Prospect Street
Poft Orchard, WA 98355
City Clerk
n
THIS ORDER IS A CONFIRMATION Yes
THIS ORDER IS NOT A CONFIRMATION
ACCOUNT CODE:
N/A
Signature
Unit Price Total
Subtotal
Tex (8.7o/ol
Shipping
Add'l Fees
Bal Due
$62,673.45 s62,673.45Dump Truck Body
s40,774.65 $40,774.65Dump Truck Sander
$18,559.00 $ 18,559.00Dump Truck Plow
xsee also Purchase Order No. 024-21 with RWC Group LTD*
City of Port Orchard Contract No. 057-13
State OSP Contract No. 01117
*See attached 3 Price Quotations from Northend Truck Equipment for
more details*
IF TOTAL COST IS OYER $7,SOO.OO ATTACH PROCUREMENT DOCUMENTS
$L22,007.r0
$L0,6L4.62
$o
$0
$r32,62L,72
City Contract No.
CIWOF PORT ORCHARD
PURCHASES THROUGH INTERLOCAL AGREEMENTS
coqT-t r
lnterlocalAgreement wlth the Host Agency (government agency or Purchasing Co-Op name):
Denartment of Svstems IDESI
Item Descriptlon:11'American Plow for New Dumn Truck
Monroe 12' Sander for Ne-w Truck
tolT2vd Dumo Truck Bodv for New Dumn Trrrck
Do you have an lnterlocal agreement slgned with the Contract (host) Agency?E Ifyes,where is it filed: ClerksE If no, get a mutually signed Agreement in place before you continue.
State OSP Contract No.#:OILLT
lf you have an Office of State Procurement (OSP) contract number you moy skip the remoinder of this test
becouse the OSP contracts comply with remoining requirements and retoin the documentotion oi hond for
SAO to review in the OSP offices.
ls this a technology contract?E If yes, do your own rules allow for technolory contracts to be negotiated?E Ifyour own rules allow for negotiated IT contracts, you can skip this test.
ls thls a servlces contract?E Ifyes, do your own rules allow services to be negotiated?El If your own rules allow for negotiated services, you can skip the remainder of the test,
Are you using this as only one of multiple quotes, for a small purchase?
E If yes, you can skip the remainder of the test. Your purchase will not mandate the sealed bid rules,
Checklist for uired Com
No
I RcW 39.:4.020 (1), "public agency" means any agency, politlcal subdivlslon, or unit of local government of thls state includlng, but
not llmited to, municipal corporations, quasi rnuniclpal corporations, special purpose districts, and local servlce districts; any agency
of the state governmenU any agency of the United States; any lndian tribe recognized as such by the federal government; and any
political subdivision of another state
Is the Host agency a public agencyl?! Yes nNo If Yes, what state laws apply to Host Agency:
Minnesota
Does the host agency have a requirement
to run a newspaper ad in their local paper
and did they comply
n Yes nNo Federal and State conhact rules usually don't
require a newspaper ad. For others, atlach the
ad or place into the file
Did they list on the public agency's
website?
n Yes nNo If Yes, state when and the address, and proof
ofdate, address shall be attached or placed intc
the file. If No, you cannot use the bid.
Did the bid & award comply with the
Host agency's state procurement laws?
n Yes If Yes, obtain documentation to support answer
from Host Agency. If No, you cannot use the
bid.
erF 0rrotc# 200?JBPOR
0311012021
Northend Truck Bquiprnent
20812 Broadway Avc.
Snohomish, WA 98296
Ph: 360-653-6066 Fax: 360-653-01 00
r -800-653-6066
Visit Our Web Site - rr'rr rr rrollhcntltlrrc:li.corl
Prepared For:
Tim Johnson
City of Port Orchard
360-535-2473
Up1tlr.rru@-crlvplLo-rlsle!-alll.u
82
c4?o.tt
ORCI{ARD
State of Washington Current Contract Information:
Effective Date: 05-01-201 8
Contract number; 011 l7
Contract title: DUMP BODIES, SNOW PLOWS VARIOUS TYPES,
CONTROI,S & SERVICES
_ _ lUUdg{y_lntcgory C (D_r1m-plodlcs)
Contractor Dump Bodies l0 / 12 cu. Yd. (tlorlhend
Truck E_quip)$30,415,35 $30,415.35
Pricc Quotation For
$6s2.05
$260,40
$896.2s
$3,755.85
$374.85
8s92.20 $592.20
-$ 1,506.75 -$ 1,506.75
87
9l
)
7
t5
Asphalt door (centered)
re Chain Storage Hooks
Steel Tool Box l8 x l8 x 24, CA Room Permitting
(lnstalled)
I t)99ru1s_c, l.urgllr to l 2' 6"
#80800 Plow Lights,'to Be Hooked Up To
si.s Provjded Wiring and Switch, Includes
ustable Stainless Steel Brackets (lnstalled)
Electric Tarp System
28 Ladder Rung Walk Rails l.L.O, Rebar
ic Controlled 'Hi-Lift" Tailgate, with Separate
Hydraul i c Circui fl'Hi-Lift" Tai l gate wi th Separate
ler ln Cab
Camera Ecco 7000
Ecco Beacons (Per Pair)
Total With Quantity ltems Sclectcd
Applicable Sales Tax Percentagc at Delivery l,ocation
Totnl Pricc with Tax Included
NTE Basic Hydraulics' and Options
lOpen Center Snow ancl lce System 4 Section Valve With
lDual Flow, Manual Electric Sander Valve Control and
lStainlcss Box (Room Pennitting) With 20 Gal./Minutc
lGear Pump Front Mountcd With OEM Front Frame Rail
lExtensions, Air Control Consolc, Ilehind The Cab Tank,
lor VT35 with Poly Or Stainlcss Lid, With Basic I Ioscs
land Fittings Installed (See Sandcr Line Option)
lHo, st',ir, PTo I.L.o. Manual Transmission For Allison
ls3-qa"i Lines The Reag wilrr qo'i
$61?.05
s260,40
$866.2s
$r,iis.as
$374,8s
$62,673.45
5,45,2.59
68,126.04
99
ll9
t3l 20
24t35
139
_140l6l
t64
4
29
50
52
I
I
I
$5,064.15 $5,064.15
$834,7s$834.75
$8ss.75 $8s5,7s
$r7,3r?.6s
sl,,779.75
$ 17,3 I 7.65
$l 779.75
$1,411.20 $t lt.20
5l
59
3
$
$
1t
8.70%
nrF Ouotc# 2009t8P0R
031t012021
Northend Truck Equipment
20812 Broadway Ave.
Snohomish, WA 98296
Ph: 360-653-6066 Fax: 360-653-01 00
I -800-653-6066
Visit Our Web Site - lvww.nolthendtruck.corn
Notes:
l, New chassis requires 96"- 98u usable CT
2. Body to be Painted White
3. Chassis Requires Stationaty Grill and Extended Front Frame Rails
3. Include (4) D-rings in all four corners inside body.
4, Cunent Units Sides are 34" to where bottom of side boards sit.
* In rddition to a Signed Dump Body Purchase Order Our Shop Must Receive Customers Accurate
Qlnssls II'TA,sn4 Dlnwjnp/SQ.q$lg-with CA and Cab Height Bofore Build Can Be Scheduled In Production.
Accepted:/no,(r4-At*"311012021 j-7 Lt-zl
Zack Andrews
NORTI IEND TRUCK EQUIPMENT
Tim
City of Port Orchard
PO#
Thank You for your help on this, ifyou have any questions or need additional information
Please call or email me at 425-903-2207, ZnckA@)northcndlruck.com
Sincerely,
NORI'HEND'r'RUCK EQUil'MENl'
Zack Andrews
Sales
2of2
nrF Ountc# 200919|t()lt
031t0t2021
Northend Truck Equiprnent
Price Quotation For
20812 Broadway Ave,
Snohomish, WA 98296
Ph: 360-653-6066 Fax: 360-653-0100
l -800-653-6066
Visit Our Web Site -www.nolthendtruck.corn
Prepared For:
Tim Johnson
City of Port Orchard
360-535-2473
Uslro-cslr@silvofu sr!rubard.lr
Sections
7 Material
rPotfr
ORCI{ARD
State of Washington Current Contract Information:
Effective Date: 05-01 -201 8
Contract number: 0l I l7
Contract title: DUMP BODIES, SNOW PLOWS VARJOUS TYPES,
CONTROLS & SERVICES
$593,2s
house with sloped front. Depending on hopper and
body combination an optional dog house cutout
a sloped front must be available,$1,108.80 $ I ,l 08.80
23
Leg kit kit with subframe for sanders with prewet l3 feet
and shorter). Material to be stainless.
$er8fL4o $9,857.40
Total With Qurntity Items Selected
Applicable Sales Tax Petcentage at Delivery Location
Total Price with Tax Included
,.!19i1?4:65
8.70%$7.39s 44322.04
Notes:
. This Unit To Be Installed On l0/12 Yard New Build For City of Port Orchard - Reference Quote # 200918POR
Accepied=/zn/ 4^Zr.r* 3ll0l2o2l Accepted: Date:
I
9
64
77
79
93
Dum- p Boly C{9eowA ($pde1s)
12' Sander with Pre-Wet Built to State Spec.
I. l-8, II. 1-l 1, III, l-19, IV. 1-18
latch bar bolted to the longsill at the rear for
to the body with the truck tailgate latch system.
to be stainless.
$29,215.20 $29,2t5.20
$593,25
Zack Andrews
NOI{]'l'l tlN l)'t'l{t l(rK trQl Jl l)lvl l'lNl
Tim Johrson
City of Port Orchard
PO#
Thank You for your help on this, ifyou have any questions or need additional information
Pl ease cal I or etnai I me at 425-903 -2207,'l w\!\!.u nryI l,! t c tt d truch. c.om
Sincerely,
N( )t{'r'r I LiN 1)'r'ltL JCK tiQ(.III'M l jN'l
Zack Andrews
Sales
1of1
arrs Ouotcll ?00920lrOlt
0311012021
Northend Truck Equipment
20812 Broadway Ave.
Snohomish, WA 98296
Ph: 360-653-6066 Fax: 360-653^0100
l-800-653-6066
Visit Our Web Site - www.nurtlrencltnrck.corn
Prepared For:
Tim Johnson
City of Port Orchard
360-535-2413
tjglu$lqci^t[o-f psrigruiurd.^lrl
l6 14
f:h+,{,
ORCI{ARD
Price Quotation For
26
State of Washington Currcnt Contract Informrtion:
Effective Date: 05-01-201 8
Contract number: 0l I 17
Contract title: DUMP BODIES, SNOW PLOWS VARIOUS TypES,
CONTROLS & SERVICES
$ 12,688.20 $
$708,75
36
47 22 11
$708.7s
$4,458.30 $4,458.30
$55.6s $612. ls
$el $e 1,60" | - jlact Stand For
Accepted:/z.t 4-A"*t
Zack Andrews
NORl't-rEND TRUCK EQTJIPMENT
{ldllignel Options
PIow. PN:980648 t ,- r-lrl
Total With Qugqrity ltems Setected
Applicable Sales Tax Pefcenlage at Dclivery Location
Totrl Price with Tax lucluded
8.70%
I
$
$
$18,559:q0
1,614.63
20,173,63
Notes:
l, Chassis Requires Stationaty Grill and Extended Front Frame Rails
2. Plow Installed On 10/12 Yard New Build For City of Porl Orchard - Reference euote # 2009lgpoR
3/1012021 Accepted:_ Date:
Tim Johnson
City of Port Orchard
PO#
Thank You for your help on this, if you have any questions or need additional information
Please call or email me at 425-903-2207, ZilckA/ir)rrrrr!rrUd-tr-uck,com.
Sincerely,
NOI{'l'l I liNt)'f t{Lrc:t( tjQt Jt pM ItN't'
Zack Andrews
Sales
1of1
City of Port Orchard
216 Prospect Street
Poft Orchard, WA 98366
(360) 876-44A7
PURCHASE ORDER
P.O. No. 024-Zl
Date: March 2312021
Ship To:
RWC Group LTD
Robert Murray
2312 Milwaukee Way
Tacoma, WA 98421
Bill To:
Attn: Accounts Payable
City of Port Orchard
216 Prospect Street
Port Orchard, WA 9B366
City Clerk
Description
*See attached Proposal from RWC Group LTD for more details*
IF TOTAL COST IS OYER 87,5OO.OO ATTACH PROCUREMENT DOCAMENTS
Northend Truck Equipment
20812 Broadway Ave.
Snohomish, WA 98296
Signature
Unit Price Total
Subtotal
Tax (10.5%)
Shipping
Add'l Fees
Bal Due
Ordered
Gretchen Isaksson
Finance Department
$96,340.80 $96,340.80
*See also Purchase Order No. 025-21 with Northend Truck Equipment*
International Dump Truck Chassis
City of Port Orchard Contract No. 057-13
State OSP Contract No. 01513 Item B-3
THIS ORDER IS NOT A CONFIRMATION
THIS ORDE
ACCOUNT CODE:
$96,340.80
$10,115.78
$o
$o
$106,456.58
CITYOF PORTORCHARD
PURCHASES THROUGH INTERLOCAL AGREEMENTS
City Contract No.:7-tt
lnterlocal Agreement wlth the Host Agency (government agency or purchasing Co-Op name):
Svstems IDESIof Entern
Item Description:Dumo Truck Chassis
Do you have an lnterlocal agreement signed wlth the contract (hostf Agency?I If yes, where is it filed: _ClerksE If no, get a mutually signed Agreement in prace before you continue.
State OSP Contract No.#:o Item B-3
lf you hove on office of State Procurement (osP) controct numher you may skip the remoinder of this testbecauie the oSP controcts comply wlth remaining requlrements and retoin the documentotion on hond forSAO to review in the OSp offices.
ls this a technology contract?E If yes, do your own rules allow for technolory contracts to bo negotiated?E If your own rules allow for negotiated IT oontraots, you oan skip-this test.
ls thls a servlces contract?E If yes, do your own rules allow services to be negotiated?E If your own rules allow for negotiated services, you "un skip the remainder of the test.
Are you uslng thls as only one of multlple quotes, for a small purchase?E If yes, you can skip the remainder of the test. Your purchase will not mandate the sealed bid rules.
Checklist for R uired Com tance
If Yes, what
Minnesota
state laws apply to Host Agency:
1 ncw 39,34.020 (1), "public agency" means any agency, politlcal subdivision, or unit of local government of this state including, butnot llmited to, munlcipal corporations, quasi municipal corporatlons, special purpose districts, and local servlce dlstrlcts;
"r,y ,!"n.yof the state Eovernmenu any agency of the united states; any lndlan tribe recognized as such by the federal government; and anypolitical subdivlsion of another state
Is the Host agency a public agencyl?E Yes nNo
Does the host agency
to run a newspaper ad in their local paper
and did they comply
a requirement n Yes !No contract rules usually don't
require a newspaper ad. For others, attach the
ad or place into the file
Federal and State
E Yes ENo If Yes, state when and the address, and proof
ofdate, address shall be attached or plaied intc
the file. If No, you carurot use the bid.
list on the public agency's
Did the bid & award comply with the
I{ost agency's state procurement laws?
Did they
website?
! Yes nNo If Yes, obtain documentation
from Host Agency. If No, you cannot use the
bid.
to support answer
PROPOSAL OF THE BELOW
DESCRIBED TRUCK FOR:
City ofPort Orchard
Make/Model HV
Rear Axle 40k
Trans Model 3000 RDS
Important Notes:
RWC Group LTD
Robert Murray
Manager, Government & Munlclpal Sales
2312 Milwaukee Way
Tacoma, WA 98421
Telephone: (800) 654-5850 (2s3) 272-84OI
Fax: (253) 383-4281
Year 2021 Truck VIN O
Front Axle 18k Suspension 0
Engine L9370hp
Please revlew for desired options and Operational requirements
Proposal based on WA State Contract 01513 ltem B-3, excel spreadsheet with optlons and TOPS
proposal 11537
Finance charges will be assessed for late payments
Sales Price:
Subtotal:
Net Trade:
Sales Tax:
TotalPrice:
10r115.78
106,456.58
$
s
s
s
s
96,340,E0 Per Unit - Federal Excise Tax not lncluded (Need Exemption #)
95,340.80
Accepted for the Seller by:
Ro4o,f Tlarutaq
Accepted for the Buyer by: