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10/09/2012 - Regular - Agenda Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned. The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required. Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407. October 9, 2012, Meeting Agenda Page 1 of 2 City of Port Orchard Council Meeting Agenda October 9, 2012 7:00 p.m. 1. CALL TO ORDER A. Pledge of Allegiance 2. CITIZENS COMMENTS Please limit your comments to 3 minutes for items not up for Public Hearing. When recognized by the Mayor, please state your name and address for the official record (please complete the sign-in sheet located in the hallway). 3. APPROVAL OF AGENDA 4. CONSENT AGENDA (Approval of Consent Agenda passes all routine items listed below, which have been distributed to each Councilmember for reading and study. Consent Agenda items are not considered separately unless a Councilmember so requests. In the event of such a request, the item is returned to Business Items.) A. Approval of Claim Warrants, Payroll & Treasurer’s check book B. Approval of September 25, 2012, Council Meeting Minutes C. Setting Meeting Date for a Work Study Session to October 16, 2012, at 7:00 p.m. at City Hall (Rinearson) D. Approval of Contract No. 072-12, Authorizing the Mayor to Execute an Agreement with Gordon Sound Production for Sound System Service During the Festival of Chimes and Lights (Rinearson) E. Approval of Public Event Application: Port Orchard Party (Rinearson) 5. PRESENTATION A. Proclamation – National Community Planning Month B. Kitsap Economic Development Alliance-Update 6. PUBLIC HEARING A. Downtown Overlay District Design Review for Proposed Development at 715 Bay Street (Weaver) 7. BUSINESS ITEMS A. Approval of September 18, 2012, Council Work Study Session Meeting Minutes B. Adoption of Ordinance No. 018-12, Annexing City Owned Parcels for Municipal Purposes (Weaver) C. Adoption of Resolution N0. 028-12, Repealing Resolution Nos. 123- 09 and 030-11, and Establishing Certain Employee Benefits for Non- Union Represented Employees Classified as FLSA Not Exempt (Howard) Mayor: Tim Matthes Administrative Official Councilmembers: Fred Chang Chair: LTAC Staff: Clerk’s Office Public Property Committee Jerry Childs (Pro-Tem) Chair: E.D./Tourism Committee Staff: City Clerk Finance Committee John Clauson Chair: Finance Committee Staff: City Treasurer Utilities/SAC Committee Kitsap County Health Jim Colebank Economic Dev/Tourism Committee KRCC/PSRC/KEDA/PRTPO/KADA Cindy Lucarelli Chair: Chimes and Lights Committee Staff: City Clerk E.D./Tourism Committee Public Property Committee Utilities/SAC Committee Carolyn Powers Chair: Public Property Committee Staff: Planning Director KRCC/TransPol Rob Putaansuu Chair: Utilities Committee Staff: Public Works Director Finance Committee SAC Committee Kitsap Transit Department Director: Brandy Rinearson, CMC City Clerk Allan Martin City Treasurer Debbie Hunt Court Administrator James Weaver Development Director Al Townsend Police Chief Mark Dorsey, P.E. Public Works Director City Engineer Contact us: 216 Prospect Street Port Orchard, WA 98366 (360) 876-4407 Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned. The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required. Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407. October 9, 2012, Meeting Agenda Page 2 of 2 D. Adoption of Resolution No. 029-12, Repealing Resolution Nos. 122-09 and 031-11, and Establishing Certain Employee Benefits for Non-Union Represented Employees Classified as FLSA Executive Exempt (Howard) E. Adoption of Resolution No. 030-12, Approval of Recommendation from the Design Review Board Regarding the Port Orchard Public Market (Weaver) F. Adoption of Resolution No. 031-12, Repealing Resolution No. 032-05, by Establishing Fees for Services Performed by the Port Orchard Police Department (Townsend) G. Approval of Contract No. 073-12, Authorizing the Mayor to Execute Agreement with Kitsap Community Resources for Community Service Worker (Townsend) H. Approval of Contract No. 074-12, Authorizing the Mayor to Execute an ILA with West Sound Utility District Regarding Modifications of Water Utility Retail Service Area Boundaries (Dorsey) I. Approval of Supplemental Agreement No. 4 to Contract No. 069 -09, Authorizing the Mayor Pro-Tempore to Execute an Agreement with Universal Field Services, Inc. Regarding the Tremont Widening Project (Dorsey) J. Approval of Supplemental Agreement No. 1 to Contract No. 081-11, Authorizing the Mayor to Execute an Agreement with Exeltech Regarding the Cedar Heights Junior High Sidewalk Project (Dorsey) K. Authorization for Public Works Director to Send a Letter to Ms. Lillian Ganalon Regarding Storm Drainage Utility Billing for 3364 Bethel Road SE (Dorsey) 8. REPORTS OF COUNCIL COMMITTEES 9. REPORT OF MAYOR 10. REPORT OF DEPARTMENT HEADS 11. CITIZEN COMMENTS (Please limit your comments to 3 minutes for items not up for Public Hearing. When recognized by the Mayor, please state your name and address for the official record. It is asked that you do not speak on the same matter twice.) 12. EXECUTIVE SESSION: Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the session duration will be announced prior to the executive session. 13. ADJOURNMENT COMMITTEE MEETINGS Date & Time Location Finance Committee- 2013 Budget October 15, 2012, 5:00 p.m. City Hall Economic Development and Tourism Committee October 10, 2012, 3:30 p.m. City Hall Utilities Committee Sewer Advisory Committee (SAC) November 9, 2012, 7:30 a.m. October 17, 2012, 6:30 p.m. Pancake House W.S.U.D. Public Property Committee October 9, 2012, 8:00 a.m. MoonDogs Work Study Session October 16, 2012, 7:00 p.m. City Hall Town Hall Meeting October 11, 2012, 6:00 p.m. City Hall