064-09 - Resolution - Change Order 1 to Contract with Pacific Air Control for HVAC MaintenanceIntroduced by: Public Works Director
Requested by: Public Works Director
Drafted by: Public Works Director
Introduced: June 23, 2009
Adopted: June 23, 2009
RESOLUTION NO. 064-09
A RESOLUTION OF THE CITY OF PORT ORCHARD,
WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE CHANGE ORDER NO. 1 WITH PACIFIC
AIR CONTROL, INC.
WHEREAS, on December 30, 2008, the City of Port Orchard entered into a
Contract with Pacific Air Control, Inc. regarding the 2009 HVAC Maintenance Program;
WHEREAS, during routine maintenance it was discovered that numerous
HVAC system components were either missing or inoperative, at both City Hall and the
Library;
WHEREAS, on May 12, 2009, the City Council adopted Resolution No. 012-09,
thereby amending the 2009 Budget, which included additional HVAC Maintenance
funding; and
WHEREAS, the total contract amount needs to be amended from $7,600 to
$17,057.80 for associated cost necessary to make HVAC system repairs; now, therefore;
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
THAT: The City Council agrees to amend the contract between the
City of Port Orchard and Pacific Air Control, Inc, by increasing the
contract amount from $7,600 to $17,057.80; and
FURTHER THAT: The Mayor is authorized to execute Change Order
No. 1 (Exhibit A) with Pacific Air Control, Inc. for the 2009 HVAC
Maintenance Program.
PASS ED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the Clerk in authentication of such passage this 23rd day of J e 2009.
6/5/2009 ll :45 AM
Authorization for Change Order #1
Date: June 23, 2009 Contractor: ____ _,_Pa,_c~i"'-fic~A,ir_,C,o~n~t~ro~l,'-'1'-!nc~.
Project: 2009 HVAC Maintenance
Contract I Job # ______ ___,C"'0""07,_-_,_09'-
Brief Description of Change Order work (Documentation to be attached): Additional
cost associated with the repair of missing and/or inoperative system components and
the addition of (3) Library units previously omitted from the maintenance contract.
I have reviewed the Change Order information above and certify that to the best of my
knowledge descriptions and costs are true and accurate.
Submitted by: --l-f-C"""'...._=__...-"""';;;:----~T--
Title: P~blic Works Director/City
Change Orders over $1,000 up to $15,000 are to be
approved by the Mayor.
Approved:
Attest:
Change Orders over $15,000 (per project) require
Council action.
Common/CITY OF PORT ORCHARD change order
_....-:;
Pagel of l
pacific air control, inc.
Air Conditioning, Heating, Controls,
Sales, Service, Installation
February 3, 2009
City of Port Orchard
Attn: Jay Cookson
216 Prospect Street
Port Orchard, WA 98366
Re: City of Port Orchard Library
Dear Jay,
While performing the first inspection, out technician noted the following:
CU1 s/n 5A5F serving the West side of the building
The·pipe insulation on this condensing unit is gone. This insulation is critical for proper
cooling operations and in maintaining the proper temperature splits at the indoor coil.
We highly recommend installing the pipe insulation and supporting the piping properly.
Cost of the above: $400.00 plus tax
CU2 sfn JP5F serving the West side of the building
The pipe insulation on this condensing unit is gone. This insulation is critical for proper
cooling operations and in maintaining the proper temperature splits at the indoor coil.
We highly re.commend. installing the pipe insulation and supporting the piping properly.
Cosfof the above: $400.00 plus tax
Once the above work has. been completed, the units will be tested for proper operation.
If further repairs are necessary, we will contact you.
Thank you for the opportunity to work With you on . this project. If you l'!av~ at'lY
questions regardin this report,.)M if you would like to schedule the abovecmenti6ried
work, please fe ee ·.tf sa call. · · .. ·.·· ...
'' -,_.,,-'-
Catliy Jfansen ~~~~~~~~~oq
Customer Service RepresentatiVe ·
Pat ric i a J . K i r k patrick , C i ty C l e r k
Cc: Ben Clladwick, Se ·ce Manager Z...O"icn:rz._.
PriCe quoted is valid for 30 days.
· In this proposal we are assuming that this is not a prevailing wage job pursuantto RCW39.12. . •. · ·
Pi'o@al # 209002 .
COiitraclors Lieense #PACIFAC230P8 · · · ·
1\S!)s\Shared files\Proposals\Servici> Proposals\City of Port Orchard Library\209002\CU1, CU2 pipe insulation. doc
ll8!2N<>rlh CreekParkwayN., Suite 104, Botl1ell, WA 9801 l
Ph: (206) 682-6393 Fnx: (206) 340-2270
l
pacific air control, inc.
11812 Northereek Parkway North, Suite 104
Dothell, W A 980 II
(206) 682-6393, (425) 883-3348
fax: (206) 340-2270
City of Port Orchard
216 Prospect Street
Port Orchard, W A 98366
Attention: Mark Dorsey
Subject: Maintenance Service and Repair Agreement
Dear Mark:
June l, 2009
Please include the following HV AC addenda to the cw-rent contract for the City of Port
Orchard. Buildings include City Hall and the Library:
Current HV AC Maintenance and Service Agreement
Addendum for City of Port Orchard Library
Add (3) units to HVAC Quarterly Maintenance
See Addendum #2009-I attached
HVAC Repairs for Library & City Hall
See Repair Proposals attached
Total Revised Agreement with the City of Port Orchard
Approved by:
C i Fy C 1 e rk
$6,998.00
$ 426.00
$8,283.00
$15,707.00 plus tax
Accou e
Kelly Chase
Enclosures
MAINTENANCE AND SERVICE AGREEMENT
Contract# A-1920 Site 2
ADDENDUM # 2009-1
Addendum -for MAINTENANCE AND SERVICE AGREEMENT:
EQUIPMENT LOCATION BILLING ADDRESS
City of Port Orchard
216 Prospect St
City of Port Orchard Library
87 Sidney Ave
Port Orchard, Wa 98366 Port Orchard, Wa 98366
This addendum to the original maintenance agreement is to add service to
the following equipment as described below.
UNIT MAKE MODEL#
GP Trane YCC048F1HOBE
EF Greenheck CBE104
EF Greenheck CBE104
TYPE SERIAL#
GasEiectric J42160636
EF
EF
LOCATION
Roof
Roof
Roof
FILTE;RS
3-10x25x1
(1) belt
(1) belt
This addendum is to add these units to the quarterly maintenance and filter
change.
Total Addendum price per year: $426.00 + tax
Payable at: $106.50 +tax, per quarter
Revised total annual agreement price: $7.424.00+ tax
Payable at: $1.856.00+ tax, per quarter
ATTEST:.
Clerk