02/18/2020 - MinutesRole of the Finance Committee
The finance committee provides oversight of city budgeting, financial planning, and financial reporting. The committee recommends long-range
financial goals along with funding strategies for the operating and capital budgets. Human resource issues requiring policy direction are brought
before the committee. The committee serves as the advisory forum for transportation and street maintenance funding, and funding relating to the
transportation benefit district.
City of Port Orchard
Council Finance Committee
A meeting of the Council Finance Committee was held in the Mayor’s conference room
with all participants on February 18, 2020 at 5:00 p.m.
PRESENT: Council members John Clauson, Beck Ashby, Shawn Cucciardi Mayor Rob
Putaansuu, Director of Finance Noah Crocker, Jackie Brown, Public Works Manager
The meeting was audio recorded.
Finance Report
The Finance Director discussed the Sales Tax and REET Revenue report
The sales tax revenue collected thru 2019 was at 5.62% over its 2019 budget and 5.02%
over the 2018 actual sales tax revenue collected.
Real Estate Excise Tax collected thru 2019 was at $1,051,119. This represented
approximately 75% of the biennial budget and approximately 50% over what was
budgeted for collections for during 2019. The committee reviewed a fund balances and
had no questions or concerns. The committee reviewed reserve balances as well
discussed the adjustments made during the mid-year review. Additionally, the
committee reviewed and discussed the preliminary 2019 financials. Revenues were
preforming above budgeted and overall expenses were under budget authority.
Retreat follow up items
The group discussed follow up items from the retreat discussion including continuing to
explore Laserfiche as a future option. The Mayor discussed the need for a
communication consultant to improve the city communication strategy. The Mayor
discussed the need to upgrade security at City Hall as well as all public facilities. The
Committee discussed adjusting the budget and re-allocating jail bill expenses to DCD to
move forward with the Down-Town study. The
Asset Management Planning
The Finance Department introduced Asset management planning to continue the
discussion. The Finance Director discussed the Council has already started the process
of updating GIS. The next steps is to get documents scanned into an electronic format
to match up with the GIS. Beyond the scanning, the next step is to develop an asset
management plan prior to purchasing software. The group then discussed what asset
management is and what the value of hiring a consultant to develop an asset
management plan.
Role of the Finance Committee
The finance committee provides oversight of city budgeting, financial planning, and financial reporting. The committee recommends long-range
financial goals along with funding strategies for the operating and capital budgets. Human resource issues requiring policy direction are brought
before the committee. The committee serves as the advisory forum for transportation and street maintenance funding, and funding relating to the
transportation benefit district.
Personnel Updates
The group discussed the need to create a civil engineering II position. The Court Clerk
status and contracting out for court security with the county.
Good of the Order
• Mayor discussed issues with the library and what needs to be done to repair it
The meeting adjourned at 6:15 pm.