026-10 - Ordinance - Amending 3.08 Advance Travel Expense Revolving FundIntroduced by:
Requested by:
Drafted by:
Reviewed by:
Introduced:
Adopted:
ORDINANCE NO. 026-io
City Clerk
City Clerk
City Clerk
City Attorney
November 30, 2010
November 30, 2010
AN ORDINANCE OF THE CITY OF PORT ORCHARD,
WASHINGTON, AMENDING PORT ORCHARD MUNICIPAL CODE
3.o8 RELATING TO THE ADVANCE TRAVEL EXPENSE
REVOLVING FUND
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1. A port Orchard Municipal Code Section 3.o8.oro General provision is hereby
amended to read as follows:
3.08.010 General provisions.
There is established the advance travel expense fund in the amount of $2,000, which shall be
a revolving fund maintained as a checking account in the bank that is designated by the city as its
official depository bank and advances to officers or employees will be by check. All checks shall
require the signature of the City Clerk, or the deputy clerk if the clerk is not available, or the Mayor.
The revolving fund is to be replenished by warrant. The maximum amount that may be used to pay
for travel expenses incurred by any one officer or employee of the city is $500.
Section 2. Port Orchard Municipal Code Section 3.o8.02o Travel expense voucher is
amended to read as follows:
3.o8.020 Travel expense voucher.
On or before the fifteenth day following the close of the authorized travel period for which
expenses have been advanced to any officer or employee, he shall submit to the city clerk a fully
itemized travel expense voucher, for all reimbursable items legally expended, accompanied by the
unexpended portion of such advance, if any. Any advance made for this purpose, or any portion
thereof, not repaid or accounted for in the time and manner specified herein, shall bear interest at
the rate of ten percent per year from the date of default until paid.
Section . -A. Port Orchard Municipal Code Section 3.08.030 Use restrictions is hereby
amended to read as follows:
3.08.030 Use restrictions.
An advance made under the provisions of POMC 3.o8.o10 and 3.08.020 shall be considered
as having been made to such officer or employee to be expended by him as an agent of the city for the
city's purposes only, and specifically to defray necessary costs while performing his official duties.
Ordinance No.026-10
Page 2 of 2
Section 4. Port Orchard Municipal Code is hereby amended to add a new section
3.08.04o Not apersonal loan to read as follows:
3.o8.04o Not a personal loan
No such advance shall be considered as a personal loan to such officer and/or employee and
any expenditure thereof, other than for official city business purposes, shall be considered a
misappropriation of public funds.
Section s. Port Orchard Municipal Code is hereby amended to add a new section
3.o8.05o Regulations to read as follows:
3.08.050 Regulations.
The advance travel expense fund shall be administered by the city clerk in accordance with
the procedures adopted by the State Auditor's office for advance travel expense accounts established
pursuant to RCW 42.24.120.
SECTION 6. This ordinance shall be in full force and effect five (5) days after posting and
publication as required by law. A summary of this Ordinance may be published in lieu of the entire
ordinance, as authorized by State Law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 3oth day of2mb,r2o�
APPROVED AS TO FORM
t
Gregory A. ac by, Attorney
Sponsored by
'01n Clauson, Councilmember
NOTICE OF CITY OF PORT ORCHARD
ORDINANCE
The following is a summary of an Ordinance approved by the Port Orchard City Council at their regular
Council meeting held November 30, 2010.
ORDINANCE NO. 026-10
AN ORDINANCE OF THE CITY OF PORT ORCHARD,
WASHINGTON, AMENDING PORT ORCHARD MUNICIPAL
CODE 3.08 RELATING TO THE ADVANCE TRAVEL EXPENSE
REVOLVING FUND
Copies of Ordinance No. 026-10 are available for review at the office of the City Clerk of the City of Port
Orchard. Upon written request a statement of the full text of the Ordinance will be mailed to any
interested person without charge. Thirty days after publication, copies of Ordinance No. 026-10 will be
provided at a nominal charge.
City of Port Orchard
Patti Kirkpatrick
City Clerk
Publish: Port Orchard Independent
December 10, 2010