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11/14/1996 - MinutesFinance Committee Meeting Minutes November 14, 1996 Budget The Committee met at the Soo Hoy Restaurant 7:00 pm November 14, 1996. Members present were Bob Geiger, John Clauson and Don Morrison. Also present were Joe Mathews and Kris Tompkins. The police budget was discussed first with Chief Mathews. The primary topics were replacing the wrecked patrol car, which the insurance paid $9,200, and the police software. At this time the police do not have support for their computer software. The company has gone out of business. Both of these requests are in the supplemental budget. The committee wants the Chief to negotiate the best deal he can get with the company that CenCom is dealing with and Poulsbo, B.I. and Port Orchard would like to link up to. Kris explained that the two police cars ordered in 1996 may not be delivered until 1997, so both budgets reflect the $ in the Equipment Replacement Fund. Since the replacement of the police computer software was unforeseen and the regular computer replacement plan took up the computer budget, the software was placed in the supplemental budget. The chief was excused after that portion of the conversation. The hotel -motel tax was discussed. The committee thought the $3,200 for concerts in the park would come out of these funds. That is reflected in the C.E. budget because it would not meet the criteria. There was much discussion on Fathoms of Fun. The State Auditor questions the expenditures on the float and fireworks. The advertising expenses are fine, so that is where the money should be directed. Kris learned from the auditor that the City needs to have contracts in place with all the recipients of the hotel -motel tax. The VCB's letter requesting another $5,000 in 1996 was addressed. At the end of October there was $9,520.07 in the fund. The consensus is to pay the VCB another $5,000 this year. The 1997 breakdown the committee was proposing was: 4,600 Fathoms of Fun 6,000 Chamber of Commerce 500 of revenue received to VCB Balance in reserve for a future project The AWC Telecom Advisory on the impacts of public rights -of -way was brought up. Kris shared that Clerk Parks has been attending some meetings on the Telecommunications Act of 1996. The committee would like the City to recoup as many $ as possible. The fact that local governments under federal law can charge companies, which obtain a cable franchise, a fee up to 50 of the gross revenues should be pursued The extra revenue could be allocated to TV camera equipment in the new City hall. The July 24 memo from the engineer regarding fee adjustments was reviewed. What gambling tax rate is Kitsap County imposing? Is there sales tax remitted on QVC shopping channel purchases in Port Orchard? The Treasurer recommended that any additional revenue that maybe realized not be budgeted at this time. Wait until the changes have been made, then the $ can be incorporated. The budget for the DNR lease was discussed. Geiger and Clauson were unaware that an invoice of $96,631.59 for balance of 6/3/92 to 6/2/96 rent had been received. It was agreed that it should be paid by the due date with "Paid Under Protest" noted. That should cover any chance of going back if there was a possibility of a lower adjustment. The Treasurer plans to close the G.O. Bond 1976 Fund this year since the bonds were paid off last year. $59,500 is the projected amount, with 27,000 going to fund #302 and 32,500 to fund #204. The By -Pass Fund (#204) is budgeted to retire that debt in 1997. We were going to be shy about 33,500. The transfer from #202 of $32,500 and an additional 1,000 in interest earnings will be combine with the other $ to pay off this obligation. The Treasurer has confirmed the figures with William Nogle of Kitsap County. The first loan payment for the new City hall was reviewed. For the 1997 budget the normal $50,000 transfer was submitted. The future payment will be approximately: $136,000 CE 72,000 WS 60,000 RE McCormick Woods Water System purchase is not reflected in this budget. Larry's November 14 memo regarding additional 1997 expenditures was distributed. #1 Prospect Alley will have to take the $140,000 that was originally budgeted for Annapolis Stormwater project. #2 utility telemetry system back up power for $2,000 will be covered in the Water -Sewer budget. #3 need to add $5,000 for demolition of 1424 Sidney. The committee volunteered to find a couple of people to just lean against it and save some $. #4 will need $1,000 for clean up of Pugh house on Mitchell. #5 $10,000 of the Annapolis Stormwater project will be moved to deal with 1805 Lawrence Street. #6 the Committee debated the Fire Dept. study. Don Morrison briefed the others on Fire Committee meeting with Randy Young. Mutual Aid with Dist. #7 as it has been in the past has apparently been canceled. There is a clause in the contract to do this, but none of this group has seen anything in writing. The majority of the Committee felt the $17,200 should be allocated. The Well #8 project, which was approved at the last council meeting, will be done out of 1996 $. The supplemental budget was evaluated: Additional Jury Trials 3,150NO (it is like the prisoner bill?) Mayor Salary Increase 2,600NO Hydroseed Parking Lot #2 2,000YES Police Records Software 15,000YES Police Car 12,400YES (21,600 less 9,200 insurance) Van for Building Inspector 12,000YES (10,000 plus 2,000 for Clauson) Parking Ticket Automation 12,000? (to be discussed further) Cash Carryover will be scrutinized for funding the additional authorized requests.