05/23/1996 - MinutesCITY CLERK
TO: Finance Committee
FM: City Clerk
RE: Finance Committee Minutes
DT: May 23, 1996
The Finance Committee met for a breakfast meeting at Myhre's on May 23, 1996 7:30
AM. Members present: Chair Bob Geiger, John Clauson and Don Morrison. Also
present: Mayor Weatherill and City Clerk Parks.
Mayor Weatheri11 expressed concern with the provision in Resolution No. 1525 5(3)
allowing Management Employees to buy back vacation leave (up to 10 days) under
specific conditions. After much discussion on leave accrual, scheduling process,
the Committee concurred that the Mayor has authority as the immediate supervisor
to manage leave usage and deny buy back if request to utilize leave has not been
denied.
The Committee reviewed material presented at their May 3, 1996 meeting regarding
request to amend job description and job titles of positions within the Municipal
Court. Committee members agreed the proposed title and job description revisions
do better describe the nature of each position. Committee recommendation is to
approve revised job descriptions, position titles, and establish a second level
step system for the current Court Clerk position if GR8/Commissioner Certificate
has been attained and establish a step system for the current Assistant Court
Clerk position. A summary of recommended changes is attached.
City Clerk reviewed Department Head process for reviewing draft policies.
Department Heads are meeting twice a month to discuss and review policies, with
a schedule to address a specific policy at each meeting. She also requested
Committee guidance on drafting of Travel Policy regarding mileage allowance.
Committee recommended City policy reflect usage of IRS mileage allowance with
informational notice given to Council when the IRS rate changes.
City Clerk presented summary of price quotations received for reformatting and
reprinting the City's Municipal Code Book which is budgeted in the 1996 Budget.
Code Book will be on computer with capability to note ordinance revisions in base
document prior to code updates. Staff will also be able to copy, edit portions
of the code making ordinance amendments more efficient. Contract for conversion
will be on Council consent agenda for authorization of signature.
Committee member Don Morrison spoke regarding DN
report compiled by the City Engineer. Committee
process has not addressed all goals defined by
Clerk coordinate Committee meeting (May 29, 199
and Clerk to discuss negotiation process.
cc: Council
Mayor
Treasurer
Engineer
Municipal Court Judge
R
6
Lease negotiations referencing
voiced concern that negotiation
Council. Committee requested
7:30 PM) with attorney, Mayor
without GR8/Commissioner with GR8/Commissioner
r u, Certificate (1) Certification(l)
(current step system
no change)
After 5 years
After 4 years
After 3 years
After 2 years
After 1 year
After 6 months
First 6 months
17.05
16.79
16.53
16.26
15.99
15.72
15.45
(Ass
istant Court Clerk)
18.76
18.47
18.18
17.89
17.59
17.29
17.00
After
5
yrs
16.91
current wage: flat $15.93 pr hour.
After
4
years
16.10
After
3
years
15.33
current employee in position for 1 year
After
2
years
14.60
wage would be frozen until 4year level
After
I
year
13.91
After
6
months
13.25
First
6
months
13.05
R No change in current step system
(Court Secretary
taffl,"",
....... FNo change in current step system
Pro at on"Nioni for 1"e"""r"