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1386 - Resolution - Reimbursement of Expenses Volunteer Firemen1 J , RESOLUTION NO. 1386 A RESOLUTION OF THE CITY OF PORT ORCHARD ESTABLISHING A PREDETERMINED RATE FOR REIMBURSEMENT OF EXPENSES INCURRED BY PORT ORCHARD VOLUNTEER FIREMEN. THE COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON DOES HEREBY RESOLVE: WHEREAS, the proper operation of the Port Orchard Fire Department is dependent upon services received from it's volunteer firefighters, and WHEREAS, the Council further recognizes that in rendering such services, the volunteer firefighters will incur expenses in the following areas; 1. TRANSPORTATION. Automobile expenses incurred in traveling to and from emergency responses, drills, educational meetings, seminars, stand-by duty, and station visits for familiarization with the equipment and facilities. The actual expenses incurred will include vehicle depreciation, gas, oil, lubrication, licensing, insurance, maintenance, tires, batteries and traction devices. 2. CLOTHING EXPENSES. While the City does provide protective outer clothing, helmets and boots for emergency situations, it does not provide under- clothing, socks, street clothes, coats, and hats that are used by the volunteer when attending classes, traveling to and from emergencies, drills, and stand-by duty. This clothing, supplied by the volunteer, is subject to additional wear and tear, damage, fire, staining, and soiling when used by the volunteer during emergency and non -emergency service to the City. The volunteer must pay for the cleaning, laundering, repair and replacement of such clothing. 3. FOOD AND MEALS. Volunteers, out of necessity, must buy meals and food to bring to the station while on stand-by or to consume en route home from an emergency. This is food that would not normally be purchased if it were not for the service to the City and is in addition to the food regularly purchased by the volunteer and his or her family. 4. BEDDING. The City requires that the Volunteer, when on stand-by duty, furnish his or her own bedding. This requires additional expense to the volunteer for the cost of sheets, pillow cases, pillows and blankets, and also for laundering and cleaning such items. 5. HAIRCUTS. The Fire Department has a hair main- tenance code for the safety of the volunteer. This code requires that the volunteer keep his or her hair at a relatively short length, thereby forcing the volunteer to obtain hair- cuts more frequently than might normally be the case. 6. HOME UTILITY EXPENSE. When a volunteer fire- fighter returns to his or her home after a drill or particularly after a response to a fire, the volunteer incurs additional home utility expense for showers, heat, lights and water. The volunteer firefighter also incurs additional home utility costs when studying, learning and reviewing Fire Department operating procedures and rules and regulations. WHEREAS, the Council recognizes that the logistics of of documenting these many out-of-pocket expenses is difficult. To require each firefighter to record these expenses and to require the. City to consolidate and compile the records would be impractical and unreasonable if not impossible. The intent and purpose of the reimbursement method adopted by this Ordin- ance is to create a practical method of reimbursing expenses without creating an impractical records systems. THEREFORE, BE IT RESOLVED that the City Council of the City of Port Orchard, Washington, does hereby adopt the attached schedule as the City's Volunteer Firefighter expense reimbursement system to reimburse the Firefighters for reasonable expenses incurred in rendering services to the City. PASSED by the Council of the City of Port Orchard and APPROVED by the Mayor this 8th day of April, 1985. LESLIE J. WEATHERILL, MAYOR GERALD GROSS, MAYOR PRO TEM ATTEST: Patricia Hower, "City Clerk PAYMENT OF VOLUNTEERS 1. Unit of Voluntary service. A unit of volun- tary service shall consist of attendance at a scheduled drill, response to an emergency alarm, attendance at an educational or train- ing session, a stand-by duty shift, a scheduled Fire Department function. 2. Nominal Amount of Expensed Reimbursement. The amount the City shall pay for each unit of voluntary service rendered by a volunteer firefighter shall be $5.00. 3. Record of Attendance. The Chief of the Depart- ment or the officer in charge or the person designated by such officer, at a drill, scene of an emergency or other authorized activity, shall prepare a roster of volunteer firefighters who attend or respond to such event. The roster shall be dated and signed by the re- cording officer and submitted to the City Clerk. 4. Time of Payment. Volunteer firefighters shall be paid in accordance with the above schedule in the month following the month in which the service was rendered.