1780 - Ordinance - Procedures and Policies for Use of City Hall FacilitiesORDINANCE NO. 1780
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON,
ADOPTING PROCEDURES AND POLICIES RELATED TO USE OF CITY
HALL FACILIITES AND AUTHORIZED FEES TO BE ESTABLISHED BY
CITY RESOLUTION.
WHEREAS, the new city hall has rooms that may be desirable for appropriate use by
community organizations, and
WHEREAS, it is the desire of the City Council to provide guidelines for use of city hall
facilities, now, therefore,
THE COUNCIL OF THE CITY OF PORT ORCHARD DOES HEREBY ORDAIN AS
FOLLOWS:
SECTION 1. Port Orchard City Hall Facilities Use Policy
(1) Rooms available for use are the Council Chambers; Council conference/workroom;
3rd floor conference room; and the Courtroom. Use of the Courtroom is limited to
judicial or quasi-judicial hearing.
(2) There would not be any rent for City of Port Orchard government, which includes
elected officials, City Planning Commissioners, city appointed boards and city staff
working on city business.
(3) There would not be any rent for local governmental or quasi -governmental
agencies which the Mayor or designee is on the board or is an active participant,
This would include Kitsap Regional Coordinating Council, Kitsap County Health
District, Kitsap Transit, Economic Development Council, and the Kitsap County
Housing Authority.
(4) There would not be any rent for groups in which a council member participates and
it addresses city affiliated business. Examples of this would be task forces in
which a Council member participates in special committees, such as the Christmas
Tree Lighting Committee or Bethel Corridor Task Force.
(5) Facilities are not available for use by commercial, fraternal, political, or religious
organizations.
(6) There would not be any rent for town meetings sponsored by State or Federal
officials.
(7) Other governmental agencies which are not listed above shall pay the rental fees.
(8) Community organizations receiving financial support from the city may use the
rooms without paying the rental fee in the year they receive that financial support.
(9) Community groups not listed above shall pay the rental fee.
(10) No regular, prescheduled, re -occurring reservations for any non -city groups or
organization will be allowed.
(11) All scheduling shall be made and confirmed through the City Clerk's office.
Ordinance No. 1780
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(12) City Council and City Planning Commission meeting have priority if a scheduling
conflict is experienced. In the event of a special Council or Planning Commission
meeting, a prescheduled reservation by a non -city organization will be cancelled.
Attempts will be made to relocate such rescheduled groups to another area. If
relocation is not workable, application fees and deposit will be refunded.
(13) City staff will open and secure the facility. No keys will be given to non -city
personnel at any time. In the event a room is scheduled for use after normal
business hours, a staff member or city official must be present.
(14) City audio/visual equipment will only be operated by city authorized personnel.
(15) The Mayor or designee shall be authorized to waive fees, rule on any exceptions or
clarify rules or provisions of this policy. Exceptions or clarifications shall be in
written signed format.
(16) The rental fee would not be pro -rated.
(17) No food or coffee is allowed in the Council Chambers.
SECTION 2. Severability. If any section, subsection, paragraph, sentence, clause, or
phrase of this ordinance is declared unconstitutional or invalid for any reason, such decision shall not affect
the validity of the remaining portions of this ordinance.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 22nd day of November 1999.
ATTEST:
Patricia Parks, City Clerk
APPROVED AS TO FORM:
F �
City Attorney
LESLIE J. WEATHERILL, MAYOR
SPONSORED BY:
Councilwom n Powers