028-20 - Resolution - Amendment 3 to Contract with RH2 Engineering for Marina Pump StationRESOLUTION NO.028-20
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AMENDMENT NO. 3 OF CONTRACT NO. C054-18
WITH RH2 ENGINEERING, INC. FOR THE MARINA PUMP STATION REBUILD 80%
DESIGN AND PERMIT COORDINATION AND DOCUMENTING PROFESSIONAL
SERVICES PROCUREMENT PROCEDURES.
WHEREAS, on December 15, December 22 and December 29, 2017, the City of Port
Orchard Public Works Department published a Request for Qualifications (RFQ) for the 30%,
60% and 100% Ad Ready Design of the Marina Pump Station Rebuild Project; and
WHEREAS, by the January 12, 2018 deadline, the City's Public Works Department
received five (5) Statements of Qualification (SOQ) from qualified firms; and
WHEREAS, on January 27, 2018, City Staff completed the Mandatory Bidder
Responsibility Checklist for the five (5) qualified firms; and
WHEREAS, on February 14, 2018, upon scoring/ranking of the SOQ's received, the City's
Public Works Department interviewed the top two (2) qualified firms; and
WHEREAS, based on interview scoring, the City's Public Works Department selected
RH2 Engineering, Inc. for the Project award and then met to discuss, clarify and develop the
Project Understanding (Scope, Budget and Timeline); and
WHEREAS, on July 17, 2018, after the City determined that work needed to be split into
inc-emental phases, RH2 Engineering, Inc. provided the City's Public Works Department with a
viable Proposal for the 30% Schematic design Phase only; and
WHEREAS, on July 22, 2019, Amendment No. 1 to Contract No. C054-18 was issued,
thereby extending the expiration date to December 31, 2019; and
WHEREAS, on December 10, 2019, Amendment No. 2 to Contract No. C054-18 was
issued, thereby extending the expiration date to March 31, 2020; and
WHEREAS, on April 1, 2020, Amendment 2A to Contract No. C054-18 was issued,
thereby extending the expiration date to December 31, 2020; and
WHEREAS, the City's has now determined that the next phase of work needs to be the
completion of the 80% Design; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their consultant selection process as described above for
this. particular contract by Resolution; now, therefore,
Resolution No. 028-20
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The Port Orchard City Council approves and authorizes the mayor to execute
Amendment No. 3 of Contract No. C054 -18 with RH2 Engineering, Inc. for the Marina
Pump Station Rebuild Project (80% Design & Permit Coordination), attached hereto as
Exhibit A and incorporated herein by this reference.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 28th day of July 2020.
ATTEST:
Bran y Rinearson, MMC, City Clerk
�q �'�Wtapnsuu, Mayor
zrz
Exhibit A
Resolution No. 028-20
City of Port Orchard
Contract Amendment No. 3
Marina Pump Station Rebuild
Phase 2 — 80-Percent Design and Permitting Assistance
RH2 Proiect No. PO 118-116
In accordance with our Professional Services Agreement for the Marina Pump Station Rebuild, dated
July 24, 2018, this is an authorization to revise the project Scope of Work as described below. The work
will be performed and invoiced using the terms and conditions listed in the original agreement, plus
previous amendments and/or agreements.
Modify the following items from the Scope of Work:
Reference attached
Exhibit A — Scope of Work
Exhibit B — Fee Estimate
Exhibit C — Schedule of Rates and Charges
Exhibit D — Time of Beginning and Completion
The engineering fee authorization will increase by $726,789 for a total authorization amount of
$976,789.
Please sign this authorization in the space provided below and return to RH2 Engineering, Inc., by mail
at the address below, or by email to Contracts@RH2,com,
RH2 Engineering, Inc.
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EXHIBIT A
Scope of Work
Amendment No. 3
City of Port Orchard
Marina Pump Station Rebuild
Phase 2 — 80-Percent Design and Permitting Assistance
July 2020
Background
The City of Port Orchard (City) has retained RH2 Engineering, Inc., (RH2) to design the retrofit of the
aging Marina Sewer Pump Station. The existing pump station was built in 1983 and is located near
the intersection of State Route (SR) 166 and Orchard Avenue. The station is identified in the City's
2016 General Sewer Plan as needing additional capacity by buildout, with flows up to 8,435 gallons
per minute (gpm), to accommodate the City's future growth. Currently, the Marina Sewer Pump
Station is the last pump station in the City's sewer system and pumps all the City's wastewater to
West Sound Utility District's combined Wastewater Treatment Facility.
The pump station must be upgraded due to its lack of capacity to carry anticipated future hydraulic
loads and because mechanical and site work components have aged and reduced the station's
reliability. This project will include the replacement of the existing Worthington pumps (3,600 gpm
capacity), 225 kilowatt (kW) generator, and installing a second 24-inch force main. The existing
seawall that protects the existing electrical and control building is corroded and requires
remediation. A future multi -use path will be added along the marina waterfront, and any demolished
and proposed structures will not impede its current proposed route. The existing electrical and
control building is to be demolished, and the electrical and control equipment will be relocated to
an above -grade multi -use facility over the existing below -grade pump station. The existing restroom
and spiral staircase entrance to the pump station will be demolished and rebuilt into a combined
above -grade facility for an emergency diesel powered pump, electrical and control equipment, and
bathroom. An outdoor -rated 300 kW generator will be located near the multi -use facility. Odor
control and emergency storage will be included in this design and will be an optional bid item
depending on available City funds. The emergency storage structure will be built off the existing wet
well and dry well to accommodate 30 minutes of peak day flow based on build -out projected peak
day flows.
The following permits and approvals are anticipated for this project at a local level through the City:
State Environmental Review Process (SERP), including State Environmental Policy Act (SEPA) and
National Environmental Policy Act (NEPA); Shoreline Substantial Development Permit; Conditional
Use Permit; Critical Areas Ordinance; Site Development Permit and Land Development Activity
Permit; Engineering Drainage Report; Stormwater Pollution Prevention Plan; Right -of -Way Permit;
and Demolition and Building Permit. Permits and approvals anticipated at a state level through
Washington Department of Fish and Wildlife (WDFW) and the Washington State Department of
Ecology (Ecology) are Hydraulic Project Approval, Notice of Intent, and Joint Aquatic Resources
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City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
Amendment No. 3
Exhibit A
Scope of Work
Permit Application (DARPA). Permits and approvals anticipated at a federal level through U.S. Army
Corps of Engineers (USACE) are Section 404 and Section 10 Approval (DARPA), Section 106 Cultural
Review Survey (CRS), and Biological Assessment (BA). Permitting is assumed to be primarily through
the City, WDFW, Ecology, and USACE. Funding for this project is provided by Ecology and requires
project reporting that RH2 will support as the project progresses.
—he Scope of Work includes the following tasks to carry the project through the 80-percent design
phase.
• PHASE 2 — 80-PERCENT DESIGN AND PERMITTING ASSISTANCE
o Task 1— Project Management Services
o Task 2 — Additional Data Acquisition
o Task 3 — Geotechnical Investigation
o Task 4 — Environmental Permitting
o Task 5 — Funding Requirements Support
o Task 6 — 30-Percent Plans and Cost Estimate
o Task 7 — Public Involvement
o Task 8 — SCADA Evaluation for Integration of Marina Pump Station
o Task 9 — 80-Percent Plans, Specifications, and Cost Estimate
o Task 10 — Supplemental Services
Task 1— Project Management Services
Objective: Organize, manage, and coordinate disciplines to complete the Scope of Work on schedule
Fnd in close coordination with City staff.
Approach:
1.1 Prepare meeting agendas for meetings with City staff described in this Scope of Work and
maintain ongoing communication.
1.2 Prepare meeting minutes for meetings with City staff described in this Scope of Work.
3.3 Prepare monthly invoices, progress reports, and schedule updates.
1.4 Maintain RH2's project records and files.
RH2 Deliverables:
• Meeting agendas for meetings listed in this Scope of Work in electronic PDF format.
• Meeting minutes for meetings listed in this Scope of Work in electronic PDF format.
• Monthly invoices with attached schedule adjustments, accomplishments, and future work
outline.
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City of Port Orchard Amendment No. 3
Marina Pump Station Retrofit Design Exhibit A
Phase 2 — 80-Percent Design and Permitting Assistance Scope of Work
Task 2 — Additional Data Acquisition
Objective: Acquire existing utility information and seawall conditions. Coordinate with a
subconsultant for utility potholing. Coordinate above and below water observation of steel sheet
pile wall and controls building.
Approach:
2.1 Prepare easements or right -of -entry agreements for potholing.
2.2 Coordinate with AES Consultants, Inc., (AES) as a subconsultant to 111-12 and City staff for a
maximum of seven (7) utility potholes.
2.3 Incorporate potholing data into existing site plan.
2.4 Prepare permanent easement and amendment to existing utility easement.
2.5 Coordinate with KPFF Consulting Engineers (KPFF) as a subconsultant to RH2 to observe
seawall and controls building condition via above and below water inspection. Provide report
of findings and recommendations.
2.6 Monitor and record gas phase in wet well for odor control design.
Assumptions:
• City will provide operator and backhoe needed for pothole excavation.
• RH2 is not responsible for site safety or for directing the operator in their work.
• City will assist in construction and permanent easement preparation by providing City of Port
Orchard standard easement agreement for permanent and temporary easements. It is
assumed the City will negotiate easement agreements.
• Up to three (3) revisions of the updated or amended easement legal description are provided
for in the attached Fee Estimate.
• City will provide gas phase monitoring device and installation for data collection purposes.
Provided by City:
• Coordination and assistance with utility potholing in right-of-way.
RH2 Deliverables:
• AES will provide potholing data in AutoCAD file format to RH2 via email.
• One (1) electronic copy of the AutoCAD potholing files (AutoCAD and PDF formats).
• Inspection report discussing the seawall observed conditions and details on damage
identified in electronic PDF format (prepared by KPFF).
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City of Port Orchard Amendment No. 3
Marina Pump Station Retrofit Design Exhibit A
Phase 2 — 80-Percent Design and Permitting Assistance Scope of Work
Task 3 — Geotechnical Investigation
Objective: Obtain geotechnical information for potentially highly variable soil and groundwater
conditions adjacent to the pump station site and along the existing and proposed force main
alignment.
Approach:
3.1 Coordinate with Anchor QEA, LLC, (Anchor QEA) as a subconsultant to RH2 to conduct field
investigations and compile geologic information for the emergency storage and second force
main. Drill one (1) 2-inch soil boring and one (1) 6-inch monitoring well next to the existing
pump station location.
3.2 Prepare a geotechnical report with foundation information for the emergency storage and
valve vault installation, including bearing and earth pressures, groundwater conditions,
shoring systems, and dewatering recommendations; recommendations for stabilizing the
deep excavation next to the existing pump station and gravity mains; seismic liquefaction
analysis; and other pertinent information required for the design and construction of the
proposed below- and above -grade structures.
Assumptions:
• Groundwater collected during dewatering may be cleaned by detention and discharged
directly to sewer.
Provided by City:
• City assistance needed for site access, performing the borings and test pits as required for
the proposed emergency storage and second force main locations, and preparing boring logs
and cross -sections.
RH2 Deliverables:
• Two (2) copies of the geotechnical report and one (1) electronic PDF file.
Task 4 — Environmental Permitting
Objective: Coordinate with Anchor QEA as a subconsultant to RH2 to prepare permit applications for
the pump station retrofit, possible emergency storage, multi -use facility (electrical and controls
equipment, odor control, and emergency diesel pump), outdoor generator, retrofit of existing
seawall, and second force main.
Approach:
4.1 Prepare and submit a pre -application meeting request to the City's Community Development
Department. Attend one (1) pre -application meeting with City staff to review the project and
discuss required permits and permit submittal needs.
4.2 Prepare a State Environmental Review Process (SERP), including SEPA and National
Environmental Policy Act (NEPA) checklists, and associated components (i.e., vicinity map,
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City of Port Orchard Amendment No. 3
Marina Pump Station Retrofit Design Exhibit A
Phase 2 — 80-Percent Design and Permitting Assistance Scope of Work
site plans, supplemental application, etc.). Coordinate with City Public Works staff to review
and comment on the application prior to submittal. Finalize the SERP checklist with City staff
comments and submit to the City's Community Development Department. Submit SERP to
Ecology per funding agreement requirements.
4.3 Prepare a Shoreline Substantial Development Permit (SSDP) application and associated
components (i.e., site plans, Shoreline Permit Checklist, etc.). Coordinate with City Public
Works staff to review and comment on the application prior to submittal. Finalize the SSDP
application with City staff comments and submit to the City's Community Development
Department. Attend the hearing with the Hearing Examiner to support City Public Works
staff. It is assumed two (2) RH2 staff members will attend the hearing.
4.4 Prepare and submit a Conditional Use Permit.
4.5 Prepare and submit documents for Critical Areas Ordinance (CAO) compliance. CAO
compliance is anticipated for work adjacent to the Puget Sound and within a marine
environment. The project may apply for an exemption to the CAO, which will be discussed with
City staff during the pre -application meeting.
4.6 Prepare Site Development and Land Development Activity Permit (SDP/LDAP) and coordinate
with City Public Works staff to review and comment on the application prior to submittal.
Finalize the SDP/LDAP application with City staff comments and submit to the City's
Community Development Department.
4.7 Prepare an Engineered Drainage Report (EDR)/Stormwater Pollution Prevention Plan
(SWPPP). Coordinate with City Public Works staff to review and comment on the SWPPP prior
to submittal. Finalize the SWPPP with City staff comments and submit to the City's
Community Development Department. It is anticipated that the ERD/SWPPP will be
submitted with the SDP/LDAP.
4.8 Coordinate with City Public Works staff to prepare and submit a Right -of -Way (ROW) Use
Permit.
4.9 Prepare and submit Demolition Building Permit and Building Permit applications to the City.
4.10 Prepare and submit a JARPA for Hydraulic Project Approval (HPA) to WDFW and for
Floodplain Development Permit to City's Community Development Department. Project
plans, SEPA determination documentation, and additional information, as needed, will be
submitted along with the JARPA to WDFW.
4.11 Prepare and submit a Notice of Intent (NOI) for coverage under Ecology's National Pollutant
Discharge Elimination System (NPDES) Construction Stormwater General Permit (CSGP).
4.12 Prepare and submit a Cultural Review (CR) prior to construction. This is required per Section
106 of the National Historic Preservation Act and Governor's Executive Order 05-05. Submit
CR to Ecology per funding agreement requirements. CR approval is required prior to starting
construction.
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City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
4.13 Prepare and submit a Biological Assessment (BA) to USACE.
Amendment No. 3
Exhibit A
Scope of Work
4.14 Prepare and submit a Public Inadvertent Discovery Plan (PIDP). Submit PIDP to Ecology per
funding agreement requirements. PIDP approval is required prior to starting construction.
L.15 Prepare and submit a Navigable Large Water Bodies permit to USACE. This is required per
Executive Order 05-05, Section 104, and Section 404. There is potential for a no effect letter
to be submitted per the Clean Water Act and for shoreline development requirements to be
waived.
Assumptions:
• Permitting is assumed to be primarily through the City, Ecology, WDFW, and USACE.
• No Kitsap County permits are anticipated.
• The City will pay for all permitting fees directly.
• The SSDP hearing will only require one (1) meeting and one (1) day of travel for two (2) RH2
staff.
• The approved permit applications will be incorporated into bidding and construction
documents as needed.
• Acceptance of the permit applications by the applicable agencies is beyond the control of RH2,
Anchor QEA, and the City, and no date is warranted or implied for agency response or
approval.
Provided by City:
• Payment for all permit fees and publication costs.
• Attendance at pre -application meeting.
• Coordination with Port of Bremerton as needed for right -of -entry to conduct the critical areas
site visit.
• Assistance with permit submittals and coordination through the Community Development
Department, as needed.
• Assistance with agency coordination and facilitation through state and federal agencies, as
needed.
• Coordination with local newspaper for NOI publication.
RH2 Deliverables:
• Attendance of up to three (3) RH2 staff members and one (1) Anchor QEA staff at the
pre -application meeting.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the
application, questions, and meeting minutes for the pre -application meeting.
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City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
Amendment No. 3
Exhibit A
Scope of Work
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the SERP with
SEPA and NEPA Environmental Checklists and application.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the SSDP
application.
• Attendance of one (1) RH2 staff member for the Public Hearing.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the
Conditional Use Permit application.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the SDP/LDAP
application.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the
ERD/SWPPP.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the ROW Use
Permit application.
• Three (3) hard copies each (City, RH2, and Anchor QEA) and one (1) electronic PDF of the
Demolition Building Permit and Building Permit applications.
• Four (4) hard copies (City, RH2, Anchor QEA, and WDFW) and one (1) electronic PDF of the
DARPA.
• One (1) electronic PDF of the NOL
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the CR
assessment.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the BA
assessment.
• Three (3) hard copies (City, RH2, and Anchor QEA) and one (1) electronic PDF of the PIDP
supplement.
• Four (4) hard copies (City, RH2, Anchor QEA, and USACE) and one (1) electronic PDF of the
Navigable Large Water Bodies Permit application.
Task 5 — Funding Requirements Support
Objective: Provide quarterly reports per the project's funding agreement with Ecology.
Approach:
5.1 Prepare quarterly payment request and progress report (PRPR) submittals and submit to the
City for submission through Ecology's website.
5.2 Coordinate and provide System for Award Management (SAM) reports for each
subconsultant and contractor working on design.
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City of Port Orchard Amendment No. 3
Marina Pump Station Retrofit Design Exhibit A
Phase 2 — 80-Percent Design and Permitting Assistance Scope of Work
5.3 Provide Ecology with updated anticipated schedule and timeline for project deliverables.
Assumptions:
• All report submissions are to be made by the City directly through Ecology's website.
• Deliverables will be completed per the anticipated project schedule: 30-percent design by
September 23, 2020; 80-percent design by January 26, 2021; and permitting by September
23, 2021.
Provided by City:
• Review of quarterly progress reports prior to submission.
• Review of SAM reports.
• Confirm anticipated schedule.
RH2 Deliverables:
• Quarterly progress reports in electronic format.
• Collecting SAM reports for each subconsultant.
Task 6 — 30-Percent Plans and Cost Estimate
Objective: Prepare preliminary design plans and cost estimate for the sewer pump station and force
main improvements.
Approach:
E.1 Prepare final design criteria and equipment preferences checklist that will contain a
comprehensive list of various site, structural, mechanical, equipment, electrical, and
telemetry criteria and equipment choices. Attend one (1) meeting with City staff to review
the design criteria and confirm the preferred equipment.
E.2 Create a cover sheet, including sheet index and vicinity map. Create a general notes sheet.
E.3 Develop preliminary site, temporary erosion and sedimentation control (TESC), and
grading/surfacing restoration plans.
E.4 Develop landscaping plans to be used for permitting applications. Landscaping will be
designed to blend the demolished control building area with the proposed multi -use path.
Landscaping also will be designed to blend the above -grade multi -use building (electrical and
controls equipment, emergency diesel pump, and odor control) and outside generator with
the existing parking lot. Anchor QEA will complete the landscaping design as a subconsultant
to RH2.
6.5 Coordinate with Salt Architects (Salt) as a subconsultant to RH2 to prepare preliminary
architectural and structural design plans:
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City of Port Orchard Amendment No. 3
Marina Pump Station Retrofit Design Exhibit A
Phase 2 — 80-Percent Design and Permitting Assistance Scope of Work
a) Prepare up to two (2) different conceptual architectural plans of the proposed
above -grade multi -use building and generator. Salt will provide the architectural design
of the above -grade structures.
b) Develop 30-percent structural layout plans for the proposed above -grade multi -use
building to house the electrical and controls, emergency diesel pump, and odor control.
6.6 Refine replacement pump selection for the existing sewer pump station. Select an emergency
diesel pump for the multi -use building. Develop 30-percent mechanical plans and elevations.
6.7 Develop 30-percent electrical, generator, and telemetry plans. Develop construction phasing
plan for decommissioning the existing electrical control building. Develop 30-percent
electrical building demolition plan. It is assumed that all electrical and control equipment will
remain operational until the multi -use facility has been constructed.
6.8 Develop two (2) alternative plans and cost estimates for the preliminary seawall retrofit.
6.9 Prepare preliminary cathodic protection design for electrical and odor control building,
emergency storage structure, and second force main. Perform on -site soil resistivity and
potential gradient survey. Perform resistivity and chemical analysis of soil samples. Prepare
materials/corrosion control summary technical memorandum.
6.10 From the survey data obtained from potholing and Phase 1, develop a plan for the installation
of a force main valve vault to split the single main leaving the pump station into two. Prepare
plans for the proposed valve vault, including foundation, buoyancy control, pipe support,
hatches, and vault drainage. Develop proposed construction sequencing plan to allow the
main to be tapped or cut into while maintaining operation of the existing pump station.
6.11 Prepare preliminary traffic control plans, which will include lane restriction, flagging
requirements, sign placement, and alternative parking locations.
6.12 Compile 30-percent plan sheets, perform in-house quality assurance and quality control
(QA/QC) review, and develop preliminary estimate of probable construction cost. Meet with
Salt and Anchor QEA staff to review 30-percent design plans. Submit 30-percent design to
City for review. Meet with City staff to review 30-percent design plans and select seawall
retrofit alternative. Incorporate comments from 30-percent review meetings into the design
plans.
6.13 Review design for opportunities to reduce construction costs. Prepare construction
contracting methods, such as additive bid alternatives, to include pump station features that
may need be eliminated because of budget restrictions. Amend Preliminary Engineering
Report prepared in Phase 1 to describe modifications to bring the pump station
improvements within budget and methods to design features removed from the initial
upgrade of the pump station. It is assumed that some of these features could be designed as
separate project(s) at a later date.
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City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
Amendment No. 3
Exhibit A
Scope of Work
Assumptions:
• The TESC plan is anticipated to be Small Development TESC per City Development Standards
and does not include Permanent Stormwater Management of Permanent Small Site Controls
because it is assumed those are not requirements of this project.
Provided by City:
• Review and comments on 30-percent plans.
• Meeting attendance at 30-percent plan completion.
RH2 Deliverables:
• One (1) electronic PDF and one (1) copy of materials and corrosion control summary technical
memorandum.
• Three (3) half-size plan sets at the 30-percent design level.
• 30-percent estimate of probable construction cost in PDF format to be emailed to the City.
• Attendance at 30-percent design review meetings.
• One (1) electronic PDF and one (1) copy of amended Preliminary Engineering Report.
Task 7 — Public Involvement
Objective: Provide a neighborhood flyer and attend one (1) public meeting at a City facilityto present
the selected sewer pump station location and gather input on public use of the area and concerns
with the selected site.
Approach:
7.1 Prepare a neighborhood flyer and provide a PDF copy for the City to reproduce.
7.2 Create a schematic site layout of the selected sewer pump station location in full-size poster
format.
7.3 Attend one (1) public meeting open house to present information about the selected sewer
pump station location.
Assumptions:
• City will reproduce and mail flyers.
• Public meeting location will be provided by the City and City staff also will be present.
Provided by City:
• Reproduction and mailing of neighborhood flyers.
• Facilitation and attendance at public meeting.
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City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
RH2 Deliverables:
• Neighborhood flyer via electronic PDF to City.
• Schematic site layout in full-size poster format.
• Attendance at public meeting.
Amendment No. 3
Exhibit A
Scope of Work
Task 8 — SCADA Evaluation for the Integration of Marina Pump Station
Objective: Evaluate the City's existing supervisory control and data acquisition (SCADA) system and
control methodology system and provide recommendations for SCADA modifications and control of
the Marina Pump Station.
Approach:
8.1 Evaluate the City's existing SCADA system and operational control plan.
8.2 Coordinate via phone, email, and one (1) meeting with the City and the City's selected SCADA
integration provider, Technical Services Incorporated (TSI), to provide recommendations and
implementation for the following features:
• Control algorithms.
• Monitoring of pump station events, alarms, and system data, such as levels, flows,
pressures, and totalizers.
• Secure remote monitoring of system using smartphone, tablet, or computer.
• Alarm notification system for pump station and communication failures.
• Historical database storage and trending to allow for City staff to review station data over
time.
Assumptions:
• It is assumed that the City will use TSI for SCADA integration. TSI will provide a proposal to the
City for the integration (equipment and programming) for the Marina Pump Station. RH2 will
integrate this proposal into the bidding documents listing TSI as the SCADA provider.
Provided by the City:
• Participation in meetings and correspondence regarding the automatic control and
monitoring of Marina Pump Station.
RH2 Deliverables:
• Meeting with the City and TSI to determine preferences and methods to control and monitor
the Marina Pump Station.
• Review and edit of proposal provided by TSI (telemetry block diagram and specifications).
Integration of this proposal into the bidding documents and technical specifications.
11
7/6/20204:11:56 PM 1:\DATA\PO\118-116\CONTRACT\PHASE 2\AMEND_NO. 3-SOW-PHASE 2_MARINA PS 80P DESIGNMOU
City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
Task 9 — 80-Percent Plans, Specifications, and Cost Estimate
Amendment No. 3
Exhibit A
Scope of Work
Objective: Develop 80-percent design plans, specifications, and estimate of probable construction
cost for the sewer pump station, multi -use building, and second force main improvements based on
the decisions made during the 30-percent design.
Approach:
9.1 Prepare 80-percent standard plans.
9.2 Prepare 80-percent site plans, traffic control plans, and details.
9.3 Prepare 80-percent architectural plans and details.
9.4 Prepare 80-percent structural plans and calculations.
a) Develop 80-percent structural layout plans for the proposed emergency generator.
9.5 Prepare 80-percent mechanical plans.
9.6 Prepare 80-percent electrical and telemetry plans.
S.7 Prepare 80-percent seawall retrofit plans.
S.8 Prepare 80-percent cathodic protection plans.
S.9 Prepare 80-percent technical specifications. Technical specifications will be in RH2's modified
Construction Specifications Institute (CSI) format. Prepare 80-percent front-end and
construction contract documents.
S.10 Prepare 80-percent estimate of probable construction cost.
S.11 Attend one (1) meeting with City staff to review 80-percent plans, construction cost estimate,
and specifications.
1.12 Perform in-house QA/QC review and incorporate comments from the 80-percent review
meetings into the design plans and specifications.
Provided by City:
• Review and comments on 80-percent design plans, construction cost estimate, and
specifications.
• Meeting attendance at 80-percent plan completion.
RH2 Deliverables:
• Three (3) half-size sets of 80-percent design plans.
• One (1) electronic PDF and one (1) paper copy of technical and legal specifications at
80-percent review.
• 80-percent estimate of probable construction cost in PDF format to be emailed to the City.
12
7i6/2020 4:11:56 PM 1:\DATA\PO\118-116\CONTRACT\PHASE 2\AMEND-NO. 3_SOW_PHASE 2-MARINA PS 80P DESIGN.DOCX
City of Port Orchard
Marina Pump Station Retrofit Design
Phase 2 — 80-Percent Design and Permitting Assistance
Task 10 — Supplemental Services
Objective: Provide additional services as required by the City.
Approach:
Amendment No. 3
Exhibit A
Scope of Work
10.1 Provide additional services as may be required to complete the project as requested and
authorized by the City. RH2 shall submit a budget estimate for Supplemental Services
requested by the City. The City shall provide written authorization to proceed with any
Supplemental Services.
Assumptions:
• It is assumed that 90-percent and bid -ready design, as well as services during bidding, will be
executed in a future phase upon the completion of 80-percent design.
RH2 Deliverables:
• Budget estimate for supplemental services.
• Other deliverables as requested by the City under the authorization for any supplemental
services.
13
7/6/20204:11:56 PM 1:\DATA\PO\118-116\CONTRACT\PHASE 2\AMEND-NO. 3-SOW-PHASE 2-MARINA PS 80P DESIGN.DOC%
EXHI3IT B
Fee EeNmate
Amendment No.3
City & Port Orchard
Marina Pump Station Rebuild
Phase 2-80-Percent Design and Permltt l ng As slscan ce
Jul-20
Descdptlon
Total
Hours
Total Labor
I Total Subcomuhant
Total E.I.Total
Cost
esk 1
Protect Menaprntnl S—lees
100
S i0,tip6 5
-
$ 95S
Ywk I
Addtlianal Data Atquuition
72
S 13.1311 $
3a,607
$ 1,I91
$ 53,036
Task 3
Geotechnlcal Investigation
17
$ 3,3t9 S
74,750 $ Iba $ 78,356
'rask 4
&M-nmental Permlrsln
140
$ 25,761 $
1^150
$ 5,725
S 170,6a�
Task 5
fundipg Raqulmments support
63
$ 11114 S
- $ 1,164 S 13,371
"rask 6
30-Percent Plans and Cost Estimate
tax
$ 46,55E $
.49,45D 9
Task 7
Pubile InVoleemenL
56
S 11,6a6 5
• S 1,127. $ 12XC
Tatk E
SCADA I -Watson For the IntegaHon or Marina Pump Svtion 1
40 1
$ 9,5}0 I $
- 5 353 S w
TM9
Eo-Pgne nt Plans,SP-laullens, and Cost Estimate
SD27
S 20 A75 1 $
43,700
$ 17,353 I$
If2.116
SuNatal Phase 2-90-Parcent Design and Pasmlttins Assurance Tasks
1749
343,761
345,M7.1
32ASo I
S72S,7d9
rask 10
Supplemental Services
$
- I$ S,OIYi $ 5,000
PROJECT TOTAL 1 1749 15 343,782 j S 34%fiS7 I S 37,330 1$ 72bc7�
J:1Dala I V-115%GeVwl Phase PNmmd_Na 3_FEE _Phase 2_Medna Pa gap DwIM A,, M2020 4:17 PM
EXHIBIT C
RH2 ENGINEERING, INC.
2020 SCHEDULE OF RATES AND CHARGES
RATE LIST
RATE
UNIT
Professional
$149
$/hr
Professional 11
$163
$/hr
Professional III
$179
$/hr
Professional IV
$191
$/hr
Professional
$206
$/hr
Professional VI
$219
$/hr
Professional VII
$238
$/hr
Professional VIII
$244
$/hr
Professional IX
$244
$/hr
Control Specialist 1
$135
$/hr
Control Specialist II
$147
$/hr
Control Specialist III
$161
$/hr
Control Specialist IV
$174
$/hr
Control Specialist V
$185
$/hr
Control Specialist VI
$198
$/hr
Control Specialist VII
$214
$/hr
Control Specialist VIII
$222
$/hr
Technician 1
$112
$/hr
Technician II
$122
$/hr
Technician III
$139
$/hr
Technician IV
$150
$/hr
Technician V
$163
$/hr
Technician VI
$179
$/hr
Technician VII
$194
$/hr
Technician VIII
$204
$/hr
Administrative I
$74
$/hr
Administrative II
$86
$/hr
Administrative III
$103
$/hr
Administrative IV
$122
$/hr
Administrative V
$140
$/hr
CAD/GIS System
$27.50
$/hr
CAD Plots - Half Size
$2.50
price per plot
CAD Plots - Full Size
$10.00
price per plot
CAD Plots - Large
$25.00
price per plot
Copies (bw) 8.5" X 11"
$0.09
price per copy
Copies (bw) 8.5" X 14"
$0.14
price per copy
Copies (bw) 11" X 17"
$0.20
price per copy
Copies (color) 8.5" X 11"
$0.90
price per copy
Copies (color) 8.5" X 14"
$1.20
price per copy
Copies (color) 11" X 17"
$2.00
price per copy
Technology Charge
2.50%
% of Direct Labor
Mileage
$0.575
price per mile
(or Current IRS Rate)
ubconsultants
IS
15%
Cost +
Outside Services
at cost
Rates listed are adjusted annually.
EXHIBIT D
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