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007-16 - Jurassic Parliament - ContractContract No. 007-16 Jurassic Parliament P.O. Box 77553 Seattle WA 98177 Tel: 2o6-542-8422 Nyw"Jurassioarliament.com December 21, 2015 Ms. Brandy Rinearson City of Port Orchard 216 Prospect St. Port Orchard CA 98366 Via email to brinearson@cityofportorchard.us Dear Brandy: This letter confirms our offer to provide training to the City of Port Orchard. PROPOSAL We offer to provide a three-hour workshop from 6 to 9 pm on Tuesday, February 16, 2o16 at a venue to be arranged by the City of Port Orchard. The subject of the training will be running excellent meetings using Robert's Rules of Order. Ann G. Macfarlane, a professional registered parliamentarian, will provide the training (resume attached). There will be a maximum of 20 people at this training, to include the mayor, city council members, planning commission members and staff. The topics to be covered include: • Role and authority of chair and members • A brief introduction to the system of motions • Six types of unacceptable remark and how to respond • Making better decisions and decreasing groupthink • Managing public comment sessions • Avoiding common mistakes with Robert's Rules FORMAT The workshop will take the form of an interactive scenario modeling a city council meeting, with additional reference to the planning commission. We will need a computer, projector and screen for the PowerPoint content, and a flip chart or whiteboard with markers. We should discuss the room setup in advance since the arrangement of the room makes a big impact on the success of the workshop. MATERIALS Jurassic Parliament will supply the materials for this workshop. In addition, all participants will receive a copy of our book, Mastering Council Meetings: A handbook for elected officials and local governments. This book retails for $24.95, a benefit of $499 at no additional cost to the City of Port Orchard. Jurassic Parliament will also supply a reference paper about boards, commissions and committees in local government that the City of Port Orchard may reproduce for attendees if desired. TERMS Our fee for this training will be $1400, plus travel expenses (86 miles at the Federal rate and ferry fees). We will invoice you upon completion of the training. All charges are due and payable 3o days from date of invoice. Checks should be made out to Jurassic Parliament. INVITATION TO MAILING LIST SIGNUP Jurassic Parliament will be provided the opportunity during the training to invite attendees to sign up for the Jurassic Parliament mailing list. ADVANCE PREPARATION You will be available for inquiries in order for Jurassic Parliament to customize the material for the attendees. You will provide Jurassic Parliament with all relevant background materials and a list of participants, including their email addresses, well in advance of the session. The email addresses will be used to verify the address spelling of those participants who sign up for our newsletter. No marketing will be done to anyone who has not requested to be included in the Jurassic Parliament email list. INTELLECTUAL PROPERTY The intellectual property, training material and documents prepared by Jurassic Parliament for this training session are and remain the property of Jurassic Parliament. However, the PowerPoint and other materials prepared for the session will be licensed to the City of Port Orchard for training of its officials, citizens and staff for one year, renewable by mutual agreement. DISCLAIMER Jurassic Parliament will use its best efforts to provide accurate and relevant information within the area of its professional expertise. Jurassic Parliament provides these services as an independent contractor and not as an employee of the City of Port Orchard or any company affiliated with the City of Port Orchard. Nothing in the presentation provided will constitute legal or business advice. Participants with legal or business questions will be advised to seek qualified counsel. If there are any questions about these terms, please contact me so we can resolve them. If these terms are satisfactory, a signature will constitute acceptance. Thank you for the opportunity to provide this proposal. I look forward to working with you in the new year! Sincerely yours, Ann G. Macfarlane Professional Registered Parliamentarian Principal, Jurassic Parliament EIN 91-1858072 UBI 6o1-816-428 Attachments: Macfarlane resume and fee schedule ACCEPTED: Signature Name 1�'l.�ly✓ Title ATTEST: - �� Brandy Rinearson, CMC, City Clerk PORT'''% O RP 0 scn�U)s s 'b ` Date ANN G. MACFARLANF., PRP PO Box 77553 Seattle WA 98177 Tel: 2o6-542-8422 Email: ann@jurassicparliament.com Ann Griffin Macfarlane studied Russian and Ancient Greek at the University of California, Santa Cruz. She was awarded a Marshall Scholarship by the British government to earn a B.A./M.A. degree from Cambridge University, England. She began her career as a diplomat in the U.S. Foreign Service. Fluent in Urdu, Ann served in Lahore, Pakistan and on the Bangladesh desk of the State Department before becoming the first woman staff assistant in the Near East South Asia Bureau. In that position she supported Henry Kissinger's shuttle diplomacy in the Middle East and supervised the flow of reporting and memoranda for other hot spots in the region. After study at the Army Russian Institute in Garmisch-Partenkirchen, Ann married fellow Foreign Service Officer Lew Macfarlane. She served on the Soviet desk before resigning her commission to devote herself to their family in the Congo, Tanzania, and Kathmandu. The Macfarlanes returned to Seattle, Lew's native city, with their three sons. Ann became a professional translator and was elected President of the American Translators Association. She then served as Executive Director of the National Association of Judiciary Interpreters and Translators before becoming a partner with Andrew Estep as an owner of ERGA, Inc., an association management company, from 2007 to 2014. Ann and Andrew developed "Jurassic Parliament" as a way of helping people run productive meetings. Their approach makes Robert's Rules of Order understandable, enjoyable, and easy to learn. They published Mastering Council Meetings: A guidebook for elected officials and local governments in 2013. Education and Credentials: • Professional Registered Parliamentarian, National Association of Parliamentarians • Certified Association Executive, American Society of Association Executives • Certificate in Nonprofit Management, University of Washington • U.S. Army Russian Institute Certificate, Garmisch-Partenkirchen, Germany • B.A./M.A. Cambridge University, England • Marshall Scholarship, Her Majesty's Government, United Kingdom • B.A. with highest honors, University of California Santa Cruz Jurassic Parliament P.O. Box 77553 Seattle WA 98177 Tel: 2o6-542-8422 www.jurassicparliament.com Fees for Professional Services Training at conference or other major event $3000 Half -day training when minimal travel required — Up to 20 people (Includes a complimentary copy of Mastering Council Meetings for all participants) $1800 Special offer half -day training for municipality, special district, or other civic entity when minimal travel required — up to 20 people (Includes a complimentary copy of Mastering Council Meetings for all participants) $1400 Nonprofit board training — 2 hours (Includes a complimentary copy of Mastering Council Meetings for all participants) $600 Consulting services (Two-hour minimum for in -person consulting) $15o/hour Travel time (if applicable) $75 hour Travel costs are additional to the above fees (economy air travel, ground transfers, mileage or rental car, tolls and parking, lodging, tips) Mastering Council Meetings: A guidebook for elected officials and local governments available from Amazon, $24.95 August 2015