003-09 - Code Publishing Company - Contractoodep(�blishir q,hc.................................................................................
I Contractor Services Agreement for the City of Port Orchard, 'WA
C003-09
This Agreement is entered into between the CITY OF PORT ORCHARD, WA, hereinafter
referred to as the "CITY," and CODE PUBLISHING COMPANY, hereinafter referred to as the
"CONTRACTOR." The Agreement covers legal publishing services, including supplementing,
printing, and computer text output of THE PORT ORCHARD MUNICIPAL, CODE, hereinafter
referred to as the "CODE." The CITY may contract separately for a complete recodification and
republishing of the CODE at any time in the future. All copyrights belong to the CITY.
General
The CONTRACTOR will provide codification service of the CODE to include Internethosting and
searchable electronic files, and supplements for both the online- version and printed version.
The CITY will deliver to the CONTRACTOR the present CODE tent and ordinances both
in hard -copy or digitally scanned (PDF or TIF) format and in a word processing format
(i.e., non -graphic format) via upload at www.codei)ublishinLi.com/ul2load/ortorchard.as .
The CODE produced by the CONTRACTOR shall be the exclusive and sole property of the CITY,
and the CITY may use said CODE for any purposes it deems appropriate, including the right to copy,
distribute, or sell said CODE.
Supplements
Newly adopted, revised or amended ordinances will be forwarded periodically by the CITY to the
CONTRACTOR. The CITY will provide the CONTRACTOR with ordinances both in hard -copy
or digitally scanned (PDF or TIF) format and in a word processing format (i.e., non -graphic format)
via upload. Affectedpages of the CODE, the index, and ordinance tables will be edited and
revised to reflect new provisions and/or modifications, with appropriate headnotes, catchlines,
footnotes, and cross-references.
The CONTRACTOR will provide supplemental updated pages for the CODE on a schedule
determined by the CITY. Printed supplement sets together with insertion/deletion instructions will
be delivered to the CITY. The electronic files will be updated concurrently with the printed edition
(or as specified by the CITY). Print and electronic file supplement delivery will occur two to six
weeks following receipt of the last ordinance included in the update.
Internet Services
HTML formatted electronic files will be created for Internet use. The schedule for periodic
supplements of the CODE on the Internet is determined by the CITY.
Indemnification/Hold Harmless
The CONTRACTOR shall protect, defend, indemnify and hold harmless the CITY, its officers,
employees and agents from any and all costs, claims, judgments or awards of daanages arising out
of or in any way resulting from the negligent acts or omissions of the CONTRACTOR, its
officers, employees and agents in performing this Agreement.
...................................................................................................................................................................
Code Publishing Company
206.527.6831/800.551,2633
9410 Roosevelt Way NE
www.codepublishing.com
Seattle, WA 98115-1164
cocCc�codepublishing.com
Cde) publishing. inc ..........................................................................
Insurance
The CONTRACTOR shall procure and maintain, for the duration of this Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the CONTRACTOR, their agents, representatives,
or employees. The CONTRACTOR shall maintain commercial general liability insurance with
limits of no less than $1,000,000 each occurrence and $2,000,000 general aggregate.
Termination of Agreement
This Agreement may be terminated by either party upon. 60 days' written notice. The
CONTRACTOR will be entitled to compensation to the extent of actual work performed,
consistent with the compensation provisions.
Payment, Terms, and Invoice Requirements
Payments to the CONTRACTOR from the CITY will correspond to the attached Cost Sheet.
Supplements, Internet and legal services are invoiced upon delivery. Additional services are also
invoiced upon delivery. invoices are due and payable within 30 days.
Effective mate
This Agreement is effective upon signature by both the CITY and. the CONTRACTOR.
Code Publishing Company
By:
r . kw'
Margaret O. ' ustion, President
City of Port Orchard, WA
Attest
By :
# _ -
Patricia J. Kirkp ek, City Clerk
..... .................. ....................... .................... ........... ...............................
Code Publishing Company
........ ............. ....................... I .... ..................
206,527.6831/800.551.2633
9410 Roosevelt Way NE
www.cadepubiishing.com
Seattle, WA 98115-1164
cpc_@codepublishing.com
Cde)PubflshinqJnc .......................................................
Port Orchard, WA
Cost Quotation Sheet
September 2008
First Supplement:
Editorial (est. 125 pages): $19.50 per page 52,437.50
Graphics, maps, tables, diagrams $15.00 per page
Online Code:
Creation of HTML tiles $250.00
Annual. Internet hosting $350,00 ner year
*Includes PDF of current zoning regulations.
Future Supplement Service:
Editorial $19.50 per page
Online code updates $1.95 per page
Graphics, maps, tables, diagrams - Surcharge J,1 5,00 per page —
Printing and Binding:
Printing and shipping $0.10 er imi2ression
PDl~ file for in-house printing/archival Included
Binders: D-ring; expandable post (mdn. order 25) $12.00; $90.00 each
Tab dividers: Generic; custom (min. I" order 25) 10.00: $l5 00per set
Additional:
Telephone support Included
Subscription service Included
Sample ordinance service Included
Example
Cost for a 20-page supplement (no graphics or tables):
Editorial 20 x $19.50 per page $390.00
Online 20 x $1.95 per page $39.00
Print 20 x 15 copies x $0.10 per impression $30.00
$459.00
No "per supplement" charges. No extra charges or higher page rates if printed or electronic
supplements are requested more often. All prices are estimates,- final costs are based on actual number
of pages. Payments for recodified codes naay be stretched over two budget cycles. Please call if arxy of
our services can be modified to better suit the needs of your municipality.
.....................................................................................................................................................................
Code Publishing Company
206.527.6831/800.551.2633
9410 Roosevelt Way NE
www.codepublishinuo
Seattle, WA 98115-1164
codepublishing(@gwest.net
Cde)publishiriq.inc. ........................ .......................................................
Electronic Options
Internet:
Online on -demand schedule (OLOD)`
Customized Internet interface
CodeTrak2
CodeAlert3
OrdSearcha
Selective printing
RTF download
Frameless version of the code
Links:
to state code citations
to title PDF files
to ordinances
In -Rouse:
Code chapters in RTF format
Folio Views
No additional charge
$250.00 set u
$200.00 per year
$200.00 per yeai7
$150.00 set up
$125.000 per year
1125.000 per near__
130.00 set u
$1150.00 set up
$75.00 set u
See OrdSearch
200.00 per year
Available upon request
1 OLOD: Updating the code on the Internet as soon as ordinances are received or become effective.
2 CodeTrak: The Internet version of the code identifies with highlighting and revision date those parts
of the code which have been updated online since the previous print supplement, Most useful when
paired with online on -demand (OLOD).
3 OrdAlert: The Internet version of the code identities with highlighting those parts of the code
affected by newly enacted ordinances. A description of each ordinance will be added to the numeric
list at the back of the code, with a link to the ordinance in signed, PDF format. Ordinances and
highlighting will be removed after codification..Most useful when online and print versions of the
code are updated on the same set schedule.
4 OrdSearch: The ordinances listed at the back of the code will link to those sections of the code
where cited. Links can also be provided from the history notes or ordinance table to the original,
signed ordinance when accessible on the Internet. If ordinances are hosted on CPC web site, a
$350.00 annual hosting fee applies.
CodeTrak and OrdSearch demonstrated: (www.codepublishdng.co /readine.html)
................ .............................................................................................................................Cede Publishing 20b.S2...6831/800.SS1.2633 9410 Roosevelt Way NE www.codepublishing.com
Seattle, WA 98115-1164 CPC codepuFshingxom