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061-21 - Ordinance - Amending Non-represented Employees BenifitsORDINANCE N0.061-21 AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTONI RELATING TO BENEFITS FOR NON -REPRESENTED EMPLOYEES; REPEALING ORDINANCE NOS. 010=19, 02649 AND 04549; AMENDING RESOLUTION 003-09; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Port Orchard has established certain employment benefits for non - represented employees; and WHEREAS, pursuant to RCW 35A.34.180, the City Council may, by ordinance, modify the wages, hours and conditions of employment including benefits, of its employees; and WHEREAS, by Ordinance No. 010-19, later revised by Ordinance No. 026-19 and Ordinance No. 04549, the City Council established benefits for non -represented employees; and WHEREAS, the City's Personnel Policies manual, as adopted by the City Council and amended by the Mayor pursuant to a delegation of authority from the City Council, includes provisions duplicated in Ordinance Nos. 026-19, 04549, and 0104% and WHEREAS, existing benefits provided to the Mayor were established by Resolution 003- 09; and WHEREAS, the City Council deems it in the best interest of the City and City employees to periodically review and update employment wages and benefits, and, in so doing, has determined it is appropriate to adjust certain benefits; and WHEREAS, the City Council continues to recognize the importance of a healthy workforce and encourages all employees to parpate in the City's wellness efforts; and WHEREAS, the City Counci) recognizes that insurance needs of each employee vary from employee to employee; and WHEREAS, the various insurance programs offered to non -represented employees are at the discretion of the City Council; and WHEREAS, the City Council desires to continue to have all employees share in the cost of the more expensive medical insurance programs; and WHEREAS, the City Council finds it appropriate to pay the full cost of the high deductible medical plan offerings when an employee chooses such coverage; and WHEREAS, the City Council desires to continue to assist employees with a portion of their Ordinance No. 061-21 Page 2 of 3 out-of-pocket expenses related to their health care costs by contributing to an HRA VEBA account on behalf of the employee; and WHEREAS, the City Council desires to establish benefits consistent with the findings herein for non -represented employees, including the Mayor; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: .SECTION 1. Repealer. Ordinance Nos. 010-19, 026-19, and 045-19, as amended, are hereby repealed upon the effective date of this ordinance. SECTION 2. Repealer. Sections 1, 2 and 4 of Resolution No. 003-09 are hereby repealed. The Mayor's salary is set in accordance with the City's biennial budget, and the Mayor's benefits are set by this Ordinance. SECTION 3, All employees covered by this Ordinance shall be classified and compensated in accordance with the City's biennial budget. SECTION 4. Effective January 1, 2022, non -union employees, including the Mayor, will be eligible far the benefits listed in Appendix A attached hereto and incorporated herein by this reference. SECTION 5. This ordinance shall not change or limit other benefits not listed that covered employees currently have through their employment with the City. SECTION 6. Savines. Clause. The ordinances and portions of resolution which are repealed by this Ordinance remain in force and effect until the effective date of this Ordinance. Such repeals must not be construed as affecting any existing right acquired under the ordinances and resolution repealed or amended, nor as affecting any proceeding instituted thereunder, nor any rule, regulation, or order promulgated thereunder, nor the administrative action taken thereunder. Notwithstanding the foregoing actions, obligations under such ordinances in effect on the effective date of this Ordinance continue in full force and effect, and no liability thereunder, civil or criminal, is in any way modified. Further, it is not the intention of these actions to reenact any ordinances or parts of ordinances previously repealed or amended, unless this Ordinance specifically states such intent to reenact such repealed or amended ordinances. SECTION 7. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Ordinance No. 061-21 Page 101 3 SECTION 8. Publication, This Ordinance shall be published by an approved summary consisting of the title. SECTION U. Effective Date. This Ordinance shall take effect and be in full force and effect on January 1, 2022, as provided by law. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 14th day of December 2021. ATTEST: Brandy Rinearson, MMC, City Clerk APPROVED AS TO FORM: Charlotte A. Archer, City Attorney PUBLISHED: December 17, 2021 EFFECTIVE DATE: January 1, 2022 Robert Putaansuu, Mayor Clauson, Councilmember r Cif ? Fa O • SE -A r APPENDIX "A" Part 1: Programs Offered Dental Insurance Programs offered 1. AWC Delta Dental of Washington Plan A 2. AWC Delta Dental of Washington Orthodontia Rider Plan II Vision Insurance Program offered 1. AWC Vision Services Plan $10 Copay Plan Medical Insurance Programs Offered by the City of Port Orchard 1. AWC HealthFirst° 250 2. AWC Kaiser Permanente 200 3. AWC Regence High Deductible Health Plan 4. AWC Kaiser Permanente High Deductible Health Plan Part 2: Employee Cost Share A. Full-time employees (as defined in personnel policy): Insurance City Share Employee Share Dental 100% 0% Vision 100% 0% Medical — HealthFirst° 250 or Kaiser 200 90% 10% Medical — High Deductible Plan 100% 0% B. Part-time employees (as defined in personnel policy) Insurance City Share Employee Share Dental n/a n/a Vision n/a n/a Medical -employee only 50%* 50% Medical-spouse/dependents 0% 100% * City pays 50% only if employee agrees to 50% payroll deduction for one of the medical programs identified in Part 1 of this Appendix C. Payroll will calculate the applicable portion of the employee's share of premiums and may use applicable rounding to create even deductions for all applicable pay periods. D. An employee choosing to enroll on a high deductible medical plan, if they qualify and attest to their eligibility for such an account, will be able to make a contribution to a Health Savings Account (HSA) via payroll deduction to a vendor chosen by the City. Part 3: City's Contributions to HRA VEBA For those full-time, eligible employees (as defined in personnel policy) who are offered and enroll in one of the medical plans offered in Part 1 of this Appendix, the City shall contribute the monthly amounts as established below: HealthFirst° 250 Regence High Deductible Kaiser 200 Kaiser High Deductible Employee Only 35.00 100.00 30.00 50.00 Employee/Spouse 55.00 200.00 60.00 100.00 Employee/Spouse/1 Dependent 75.00 300.00 65.00 150.00 Employee/Spouse/2 (or more) Dependents 80.00 400.00 80.00 200.00 Employee + 1 Dependent 55.00 200.00 60.00 100.00 Employee + 2 (or more) Dependents 75.00 300.00 65.00 150.00 Part 4: Well City Incentive Program For those eligible employees who are offered and enroll in medical insurance plan identified in Part 1 of this Appendix. The City participates in the AWC Well City Wellness Program. Each year AWC awards a discount off medical premiums for cities that participate and receive the Wellness Award. The City encourages employees to participate in wellness activity throughout the year to promote health and wellness. Those employees who are enrolled on an AWC medical insurance plan through the City as of December 31 of the year for which the Well City award is based will be eligible for a wellness incentive bonus to be deposited to their established HRA VEBA account. (For example, an employee enrolled in AWC medical insurance on December 31, 2021, is eligible for the incentive paid in 2022 provided that the City earns the Well City Award.) The City shall deposit $100 for each eligible employee as described above on an annual basis. Well City Incentive payments will be paid to employees who remain employed on the day the payment is paid.